Policies: Event Planning

  • Due to the high volume of requests, processing time for academic space requests during the beginning and end of semesters may be delayed.
  • Requests to use University facilities should be made at least three (3) weeks prior to the event. All Space Requests must be made online at 25Live.collegenet.com/wcupa.
  • For events requiring additional support services, the requester must make arrangements at least two (2) weeks prior to the event with the appropriate support service department.
  • Support service departments include, but are not limited to:
    • Custodial Services (continuous and/or post-event clean up): 610-436-3156
    • Moving Services (delivering tables/chairs, staging, etc., to event location: 610-436-2512
    • Grounds (pre-event: setting up additional trash receptacles, lining fields for game use; post-event: collecting trash, repairing fields, etc.): 610-436-3485
    • Public Safety (pre-event: event parking consultation; continuous: traffic control, event supervision): 610-436-3311
    • Technical Support (AV equpiment and technical support is handled in an ad hoc manner.): 610-436-3550
  • Time should be included in the tentative reservation to allow for setting up before and cleaning up after the event.
  • Rain dates and/or rain locations may be requested when the original event request is submitted to anticipate possible inclement weather.

Campus Map

Please reference the campus map for locating spaces on North and South campus.

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