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Campus and Classroom Scheduling

Alumni and External Groups

Contact Us  

Campus and Classroom Scheduling

Address:
25 University Avenue
West Chester, PA 19383


Janine Morris
Shaleia Rogers
Phone: 610-436-2252
Email: smacmgr@wcupa.edu


Contact List

Alumni and External Groups

  • WCU Alumni 
    Alumni should contact the Alumni Office (610-436-2813) and/or the Office of Conference Services (610-436-6931) for assistance with their needs.
  •  External Groups 
    The University, from time to time, is able to provide facilities to support other non-University events. Inquiries can be made through the Office of Conference Services (610-436-6931) by individuals/associations without University sponsorship.

Alumni and External Groups Policies

The purpose of these policies is to ensure equitable, appropriate usage of WCU facilities, and to protect individuals and university assets.

Event Planning and Reservations

  • The University, from time to time, is able to provide facilities to support other non-University events. Inquiries can be made through the Office of Conference Services (610-436-6931) by individuals/associations without University sponsorship.
  • Alumni should contact the Office of Alumni Relations (610-436-2813) and/or the Office of Conference Services (610-436-6931) for assistance with their needs.

Setup and Cleanup

  • UNIVERSITY FACILITIES USED FOR AN EVENT MUST BE RESTORED TO ORIGINAL CONDITION AT THE END OF THE EVENT.
  • It is preferred that academic spaces are used "As Is"-no added resources (i.e., table, chairs, etc.). Neither assistance nor additional resources for changes in space layout or set-up is provided. If additional resources or set up is needed with the appropriate Conference Services or Alumni Relations to secure these services.
  • If overtime of University support personnel is required, the organization/group needing the service may be liable for the expenses incurred to provide the service. For more information see the "Fees" section below.
  • Support service departments are concerned about providing adequate, efficient support to events. Prompt feedback would be appreciated by these departments from organizations/groups requesting support so that ongoing adjustments can be made to improve quality.
  • Academic spaces must be restored to classroom readiness after their use of non-course related events. This includes removal of papers, flyers and/or decorations related to the event and all equipment turned off. Failure to return original order to the space will result in loss of privilege to book the space for future events.

Food & Beverages

  • PLEASE NOTE: BRINGING FOOD OR DRINK INTO ANY ACADEMIC SPACE IS DISCOURAGED.
  • NO food or beverage is permitted in the following spaces/areas:
    • Emilie K. Asplundh Concert Hall (PHL-114)
    • E.O. Bull Center Main Stage (EOB-068)
    • Main Hall Auditorium (MNH-168)
    • Merion Lecture Hall (MER-112)
    • Merion Lecture Hall (MER-113)
    • Performing Arts Center Theatre (PAC-140)
    • Schmucker Auditorium (SSL-151)
    • Swope Music Building

Alcohol, Smoking and Safety

  • Alcohol
    • Alcoholic beverages are generally not permitted in or on WCU Facilities. For more information, please refer to the WCU Alcohol and Drugs Policy.
    • Special permission for the serving of alcoholic beverages must be endorsed by the appropriate Vice President and approved by the WCU President prior to the event.
  • Smoking
    • All WCU facilities are non-smoking.
    • Contact the Facility Administrator for information regarding the designated smoking areas for specific buildings.
  • Safety
    • Legal occupancy figures for every classroom, lecture hall, and meeting space have been determined and distributed by the Fire Marshal.
    • Special decorations must be approved by the Fire Marshal.
    • Open flames are not permitted in any facility.

Fees

  • Fees may be charged per Section III of the Facility Use Policy .
  • If the support service department requires personnel overtime to facilitate the event, the requester may be liable for this expense.
    • The Facilities Division has the right to assign sufficient overtime support to ensure that the event is properly set and cleaned up.
    • Public Safety has the right to assign sufficient staff to provide adequate support for scheduled events.

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