Kershner Student Service Center
25 University Ave
West Chester, PA 19383
NOTICE: WCU email is our primary and official form of communication.
Transfer Credits: email@example.com
Mon, Tue, Thu, Fri: 8am-4pm
Auditing a course means that you are officially registered for the course--it appears on the official transcript--but neither credit nor grade is assessed. Students may audit one course per semester. Fees for auditing a course are the same as if you were taking the course for credit.
How do I do it? Register for the course just as if you were receiving credit. Then, file a Course Audit form with the Office of the Registrar. Forms are also available in the Registrar's Office. The form is due by the end of the ninth week of classes. Permission of the course instructor is required to audit the course.
"Credit by Exam" is a procedure by which you receive credit for a course by taking a test. Forms to register for Credit by Examination are available in the Registrar's Office. A $92 fee is charged for each course taken.
Credit by exam is a privilege subject to the following conditions:
File the Independent Study/Individualized Instruction form at the Registrar's Office. Forms are also available at the Registrar's Office.
Effective for Summer 2015: A grade of "M" will be given for military students and spouses who have to withdraw due to military obligation. PA National Guard and other reserve components called to active duty (for reasons other than for training) and their spouses will receive a grade of "M" when unable to complete classes due to activation for military obligations.
Students who need to withdraw from WCU due to military obligations should complete the Undergraduate Term Withdrawal form (see the Registration & Enrollment section of our Forms page) and return it to the Registrar's office. Students will also need to provide documentation of their military obligation such as military orders or a letter from their commanding officer.
Would you like to take a class and receive credit, but not have it count in your GPA? Then Pass/Fail may be the option for you. If you earn a "P", the credits add into your earned credits, but no quality points are assigned - so there is no impact on your GPA. (An "F", however, acts just like any other "F").
Submit a Pass/Fail Course Request at the Office of the Registrar by the end of the ninth week of the semester (or the equivalent in Summer Session). See the Academic Calendar for deadline information. Read on to see if you qualify.
This means you are working towards a BA, BS, or BSED. Pass/Fail is not available to graduate students.
Sophomore, Junior, or Senior:
Beginning with the 1991 Fall Semester, the Repeat Policy is divided into two sections, one covering college-level courses and one covering remedial courses (000-level) that do not count toward graduation.
Do I need to file a form? For courses taken after the Fall 1996 semester, grade replacements are computed automatically. Courses taken before the Fall 1996 semester require the filing of a Grade Replacement form (forms are also available at the Registrar's Office).
How does Grade Replacement work? Once the Grade Replacement has been processed, the original grade is removed from your GPA. It will always appear on your record, but is no longer calculated. (For remedial courses, the first two grades may be replaced, if necessary.) If your second attempt was prior to the Fall, 1996 semester, and you fail to file the Grade Replacement Form, the initial grade will continue to be calculated.
How will it affect my GPA? I got a much better grade the second time around-why didn't my GPA skyrocket? The grade point average is an average of all the grades you have been awarded, so removing a single bad grade from its calculation may not necessarily create dramatic change. However, repeating failed courses is the quickest way to raise a GPA, because the "F's" are removed. For an explanation of the GPA calculation and a GPA calculator, please refer to the Calculate GPA page.
How do I know that the Grade Replacement was processed? You may check your academic record on myWCU, or call the Office of the Registrar at (610) 436-1026.
The "W" period follows the Drop/Add Period. During this time, if you withdraw from a class, a "W" will appear on your permanent academic record, but there will be no impact on your GPA. Students who fail to withdraw from or drop a course officially can expect to receive a grade of "F" for the course and are financially obligated to pay for it.
Will a withdrawal impact my financial aid? Yes, it can. Learn how enrollment changes can affect your financial aid.
How do I withdraw from a course? You can do course withdrawals online. Login to your myWCU account and use the "Drop" tab on the Enroll in Classes pages.
How do I withdraw from all my courses? You cannot use the online withdrawal process to drop all of your courses. To complete a Term Withdrawal (all classes in a term) you must come to the Registrar's office and submit the Undergraduate Term Withdrawal form. Please note that term withdrawal may affect your financial aid and if you have any financial obligation to the University, your academic records may be unavailable until the issue is resolved. For more information on Withdrawal/Enrollment Change and Aid, please view the University Catalog.