Transfer Credit Center: Academic Passport Policy
What is Academic Passport?
Academic Passport was created for transfer students from Pennsylvania Community Colleges to help the transition into four-year PASSHE schools with the following degrees.
- Associate of Art (A.A.)
- Associate of Fine Arts (A.F.A.)
- Associate of Science (A.S.)
- Associate in Applied Science (A.A.S)
- Community College of Philadelphia (Effective Fall 2018)
- Delaware County Community College (Effective Fall 2019)
- Montgomery County Community College (Effective Fall 2021)
- Bucks County Community College (Effective Fall 2021)
Under the Academic Passport:
Incoming students who were admitted before Fall 2019 with one of the degrees listed above will automatically have satisfied the first 45 credits of general education requirements. This includes English Composition, Mathematics, Science, Humanities, Behavioral/Social Science, Public Speaking, Arts, and Interdisciplinary. The Diverse Communities and Writing Emphasis requirements are not included; students are required to complete them at West Chester University.
Incoming students who were admitted Fall 2019 and after with one of the degrees listed above will automatically have satisfied the first 45 credits of the new general education requirements. This includes First Year Experience, English Composition, Mathematics, Science, Humanities, Behavioral/Social Science, Speaking Emphasis, Ethics Requirement, Arts, and Interdisciplinary. The Diverse Communities, Writing Emphasis, and Languages and Cultures requirements are not included; students are required to complete them at West Chester University.
Students also must complete any prerequisites and/or related major requirements. The conferral date of the degree awarded must be before the start of classes of the student's first semester at West Chester University.
This policy is not retroactive and only applies to students admitted to WCU in Fall 2014 or later and excludes the Associate of Applied Science degree (except for CCP). You may also want to refer to the Academic Passport section in the Undergraduate Catalog.
Incoming transfer students from one of the following Pennsylvania Community Colleges who complete an A.A., A.S., or A.F.A will qualify for Academic Passport:
Participating Community Colleges:
Bucks County Community College (Effective Fall 2021: now includes AAS degrees)
Butler County Community College
Community College of Allegheny County
Community College of Beaver County
Community College of Philadelphia (Effective Fall 2018: now includes AAS degrees)
Delaware County Community College (Effective Fall 2019: now includes AAS degrees)
Harrisburg Area Community College
Lehigh Carbon Community College
Luzerne County Community College
Montgomery County Community College (Effective Fall 2021: now includes AAS degrees)
Northampton Community College
Pennsylvania Highlands Community College
Reading Area Community College
Westmoreland County Community College
Other Participating Two-Year College
Valley Forge Military Academy (Effective Fall 2021: AA and AS degrees)
Participating Out of State College
Cecil College - AA, AAT, AS, and ASE
To be eligible for an Academic Passport, you must have a grade point average (GPA) of at least 2.0. If you’re a Lackawanna College or community college student with an Associate of Arts or Associate of Science degree, you must have earned at least 30 credits in liberal arts courses.
The conferral date of the degree awarded must be before the start of classes of the student's first semester at West Chester University.
When students apply for admissions to WCU they should indicate in their application if they have either
- already received a qualifying Associate’s Degree from above or
- will receive a qualifying Associate’s Degree in the near future from one of the colleges listed above
The WCU Transfer Team will note their “candidacy” for academic passport on their record so that advisors and students are aware. The Degree Progress Report will also show general education courses as satisfied by Passport.
When students complete their Associate’s degree, they should send a final transcript showing the conferred degree (date the degree was awarded) to the Registrar’s Office for a final review and to have their “candidacy” updated to an awarded Academic Passport once admitted.
In order to have Academic Passport added to your Degree Progress Report (DPR), students must:
- Submit a final copy of their official transcript that shows one of the respective degrees conferred
- The conferral date of the degree awarded must be before the start of classes of the student's first semester at West Chester University.
The Office of the Registrar will review your transcript and apply Academic Passport to your DPR.
Admission to a specific curriculum at WCU shall be determined by WCU based upon the same criteria required for non-transfer students. Transfer students shall not be required to repeat or retake courses that they have already successfully completed at another school.
Associate of Arts and Associate of Science degrees recognized for the Academic Passport must contain, at a minimum, 30 hours of liberal arts among the following fields of study: Composition/Communications; Humanities/Fine Art; Behavioral/Social Sciences; Biological/Physical Sciences; and Mathematics and Computer Science. Vocational, technical, and career courses shall not be used to satisfy general education requirements.
Credits earned by a Community College student as part of a qualifying degree program (or credits earned at another System school) should be accepted and applied toward completion of the baccalaureate degree requirements. WCU shall apply as many credits as possible toward the satisfaction of lower division general education requirements.
WCU will try to apply the remaining credits to the transfer student’s major requirements. The rest of the transfer student’s credits shall be applied to satisfy elective requirements.
- For students with an Associate degree up to a maximum of 45 general education credits and liberal arts credits earned at the two-year college shall be used to meet lower division WCU general education requirements.
- This applies even if WCU does not offer the specific course being transferred or has not designated that course as general education. A course-by-course match shall not be required.
Students shall receive an evaluation of credits prior to enrollment and payment of tuition and fees.
Other things you need to know...
The Academic Passport does not guarantee entrance to a specific major or program. WCU schools, colleges, and majors may have additional requirements for admission. Accepting courses as meeting the General Education requirements does not imply that they are equivalent to specific West Chester University courses. Equivalency in courses, as indicated by the course number, is determined and granted by individual departments. Nothing in this policy requires a department to grant equivalency if it does not exist. Some programs require specific courses in mathematics and the liberal arts distribution offerings as part of their degree program. Students must complete all courses that are specified by their major/minor program as well as all university requirements for graduation. Students should read the course catalog and consult with their advisor.
For students who were admitted Fall 2019 and after - General Education Academic Passport Guide
For students who were admited before Fall 2019 - General Education Academic Passport Guide
Students/Parents: For questions about admission to WCU, please contact Undergraduate Admissions.
Faculty and Staff: For questions about Academic Passport,please contact the Registrar.