Student System Modernization

CIM

West Chester's Curriculum Management Platform; used for curriculum and catalog changes via CAPC

OnBase

West Chester's Document Management System; used for processes involving student forms (Petitions, Term Withdrawals), Tenure and Promotion, Human Resources, and more

Navigate

West Chester's Student Success Platform; students can interact with advisors and student success coordinators

D2L

West Chester's Learning Management System; where students and faculty log into see course information, syllabi; student groups

MyWCU

West Chester University's current SIS

OneSIS

This project is rooted in PASSHE's goal to move all institutions to a singular student information system (I.e. "OneSIS). In planning the project, the decision was made that WCU would have it's own environment that is not part of the OneSIS, but shares the same Banner technology. "OneSIS" refers to the shared environment the other PASSHE schools are migrating to, this environment does not include WCU data of functionality.

Student Information System (SIS)

Campus wide software that houses all records related to a student's history at WCU; also contains data related to curriculum, scheduling, faculty course load, etc.

AES

West Chester's Academic and Enterprise Systems department

Cut-over

Technical transition of data or configuration to RamPortal; does not indicate end users required engagement with platform

Go-Live

RamPortal modules are live and ready for engagement by students, staff, faculty (some go-lives could have engagements with limited populations)​

Advisory Group

AVPs and Directors whose work is impacted by the SIS transition

Change Agent

Representative from a specific department or division committed to positive engagement and communication with campus partners in regard to the project.

Implementation Team

Collective group of Workstream Team Leads, Functional Leads, Technical Leads, and Project Managers

Project Manager (PM)

There are WCU project managers in each workstream to help with planning, organization, communication, and support. The PM is responsible for partnering with the functional and technical lead to organize the work, prioritize tasks, ensure timely communication, proactively identify risk, and support the work. They are often the first point of contact for questions about deliverables, dates, approaches, etc.

Workstream

Specific working group for individual departments or divisions to configure and design their Banner solutions and processes:

• Accounts Receivable
• Admissions/Enrollment Management
• Data Governance
• Financial Aid
• General Person
• HR/HR FLAC
• Reporting
• Student
• Training

Workstream Team Lead

Main point of contact and subject matter expert (SME) for a specific department or division.

Banner

West Chester University's future SIS; the SIS for this current project

Banner General

The core component of Banner that provides centralized system management tools and utility programs used by other Banner products.

Banner Student

Supports the full range of functions necessary for student administration, including:

• Academic history
• Admissions/Enrollment Management
• Curriculum & creation of catalogs
• Faculty workload analysis
• Registration
• Schedule
• Transfer Articulation

Banner Financial Aid

Provides processing and management functionality required to administer, track, and report on financial aid. 

• Applicant Processing
• Need Analysis/Verification
• Packaging and Disbursement
• Requirements Tracking

Banner Accounts Receivable

Maintain charge and payment information for student accounts.

Degree Works

An academic advising and degree audit solution to guide student success.

ARGOS

Reporting product for Banner

Ethos

Integration tool between Banner and other systems

Ellucian

Vendor providing the Banner platform

RamPortal

West Chester's name for our Banner instance