Official Forms - Enrollment, Record, and Exceptions

myWCU Logo

Use myWCU to:

  1. Make Registration Changes
  2. Manage Your Record
  3. Request Major, Minor, and Certificate Changes
  4. Obtain Your Schedule and Grades
  5. Print Enrollment and Degree Verifications
  6. Order Your Official Transcript
  7. Order a Replacement Paper Diploma
  8. Order a CeDiploma

Key Resources:

Course Enrollment and Registration

Audit a Course

Course Audit Form

This form is due by the end of the ninth instructional week of the semester and can only be applied to one class per term.  The course will be carried on the transcript and will be counted for billing purposes, but will not count towards the GPA or degree requirements.  Please read about Auditing Privileges in the University Catalog for further information.

Credit by Examination

Credit by Examination Form

Earn credit for a course by completing an exam or other form of assessment. Once approvals are granted, you will need to pay for the Credit by Examination at the Office of the Bursar. Return completed form, with payment receipt, to the Office of the Registrar for processing before the end of the Add/Drop period.

Enroll in a Closed (Full) Course

Add Closed Class Form

This form is due by the end of the Add/Drop period for the semester in which the course(s) are held.  Department Chairperson signature is required for each course.  Once the form is submitted, the student will be granted permission to enroll and is responsible to self register in the course(s) prior to the end of the Add/Drop period.  

Enrollment Overload Request

Request an Enrollment Overload in myWCU

Students who wish to enroll in more than 18 credits for the Fall/Spring semesters or over 7 credits during the Summer/Winter semesters can request an enrollment overload through myWCU.  Students must have a cumulative GPA of at least 2.75 and additional tuition fees apply.  Please read about Enrollment Overload in the University Catalog for further information.  

Independent Study / Individualized Instruction Request

Independent Study / Individualized Instruction Form

This form is due by the end of the Add/Drop period for the semester and requires signatures from the Department Chairperson and Dean of the College.  Please read about Independent Study and Individualized Instruction Policies in the University Catalog for further information.

Pass/Fail Grade Request

Pass/Fail Course Request Form

This form is due by the end of the ninth instructional week of the semester and requires a signature from the student's major academic advisor.  Please read about the Pass/Fail Policy in the University Catalog for further information.

Take a Graduate Course for Undergraduate Credit

Undergraduate Credit for Graduate Course Form

This form is for undergraduate students who are interested in take a graduate course for credit towards their Bachelor's Degree and is due by the end of the Add/Drop period for the semester.  Students must have a cumulative GPA of at least 3.00 and must collect all required signatures.  Please read about Graduate Credit for Undergraduate Students in the University Catalog for further information.  

Term/University Withdrawal Request Form

Term/University Withdrawal Request Form

This form is to be used by undergraduate students to notify the University of their plan to withdraw from all of their classes for the term indicated and/or their plan to leave the University. Students withdrawing from the current term will be dropped from all courses, a grade of "W" will be assigned for each course if received after the add/drop deadline. Requests for term withdrawals must be received prior to the term withdrawal deadline. 

2020 - 2021 Temporary Leave of Absence Request Form

2020 - 2021 Temporary Leave of Absence Request Form

WCU recognizes students and their families are experiencing unprecedented uncertainties and disruptions due to the current global pandemic that may interrupt their enrollment for the 2020-2021 academic year.  Such uncertainties and disruptions include medical, personal, and financial, as well as not being able to engage in the course delivery modality.  

As such, WCU is offering a temporary leave of absence policy and process for students during the 2020-2021 academic year to include provisions for approved temporary financial aid leaves of absence in adherence with US Department of Education COVID-19 related flexibilities. 

Students may be approved for a temporary leave of absence (TLOA) up to a maximum of one academic year for the 2020-2021 academic year.  Please note that for financial aid purposes, a student may not be on a leave of absence for more than 180 days during a 12-month period that begins on the first day of the leave.  

The form must be submitted to the Office of the University Registrar no later than the end of the add/drop deadline for the semester in which they wish to start their leave of absence.  Each student's academic situation is different and as such, the terms and length of the temporary leave will be determined individually.


 

Major/Minor/Certificate Plan Changes

How to Change Your Major, Minor, and/or Certificate

Change You Major, Minor, and/or Certificate

Students can now request changes to their academic plan of study by clicking on the link Request an Academic Plan Change within their myWCU.  To add more than two majors, please email the

Registrar's Office.

 

Accelerated Bachelor to Master's Degree Program

Addition Request Form

This form is for students who wish to change their major to an accelerated Bachelor to Master's Degree Program.

Removal Request Form

This form is for students currently enrolled in an accelerated Bachelor to Master's Degree Program who wish to remove themselves and declare a new undergraduate plan of study.

Change Plan Location (Campus)

Change of Location Form

This form is for Social Work and Criminal Justice undergraduate students who are looking to change their campus (Philadelphia and/or Main Campus in West Chester).  Department Chairpersons signatures are required.


 

Student Record Management

Address Change

Change of Address (myWCU)

All current students must change their address in myWCU.  Please see the Change my Address link under the Useful Links section.  No forms will be accepted to change addresses.

All former students can change their address through their myWCU account or by using the Personal Information Change Form .  Former students may have to reset their myWCU password.

Personal Information Change

Change Personal Information Form

This form can be used to change biographical information, such as name. 

Former students can elect to use this for to change an address.  All current students must change their address through their myWCU

Non-Disclosure Request

Non-Disclosure of Directory Information Request Form

Under the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), a student has the right to request an institution withhold the disclosure of personal directory information.  Please take note that restricting this information means your name will not be printed in the Commencement Brochure and WCU will not be able to verify your enrollment or degree without your prior written consent.  It is the responsibility of the student to file this form prior to academic publications. 


 

Exceptions

Course Substitution for Graduation Requirement

Course Substitution for WCU Graduation Requirement

This form requests permission to use a non-approved course to fulfill an Interdisciplinary (I), Diversity (J), Writing Emphasis (W), Speaking Emphasis (SE), Ethics (E), Culture Cluster, or General Education Distributive requirement. 

Note: This form is officially maintained by the Vice Provost's Office within Academic Affairs.

Petition for Exception to Policy

Petition for Exception to Policy

Request to waive a University Academic Policy due to an expected, extenuating circumstance.  All signatures must be obtained prior to submission to the Office of the Registrar.

Back to top of page.