Official Forms - Enrollment, Record, and Exceptions
Use myWCU to:
- Make Registration Changes
- Manage Your Record
- Request Major, Minor, and Certificate Changes
- Obtain Your Schedule and Grades
- Print Enrollment and Degree Verifications
- Order Your Official Transcript
- Order a Replacement Paper Diploma
- Order a CeDiploma
Course Enrollment and Registration
- Please refer to the Academic Calendar for Important Dates and Deadlines.
- All forms, completed IN FULL, can be electronically submitted to: Registrar@wcupa.edu.
This form is due by the end of the ninth instructional week of the semester and can only be applied to one class per term. The course will be carried on the transcript and will be counted for billing purposes, but will not count towards the GPA or degree requirements. Please read about Auditing Privileges in the University Catalog for further information.
Earn credit for a course by completing an exam or other form of assessment. Once approvals are granted, you will need to pay for the Credit by Examination at the Office of the Bursar. Return completed form, with payment receipt, to the Office of the Registrar for processing before the end of the Add/Drop period.
Adding a Closed Class
Students must be enrolled in a closed class by the end of the Add/Drop period for the semester in which the course is held. Please contact the department offering the course to be granted permission to enroll via myWCU. Once permission is granted, it is the responsibility of the student to self register in the course prior to the end of the Add/Drop period.
Students who wish to enroll in more than 18 credits for the Fall/Spring semesters or over 7 credits during the Summer/Winter semesters can request an enrollment overload through myWCU. Students must have a cumulative GPA of at least 2.75 and additional tuition fees apply. Please read about Enrollment Overload in the University Catalog for further information.
This form is due by the end of the Add/Drop period for the semester and requires signatures from the Department Chairperson and Dean of the College. Please read about Independent Study and Individualized Instruction Policies in the University Catalog for further information.
This form is due by the end of the ninth instructional week of the semester and requires a signature from the student's major academic advisor. Please read about the Pass/Fail Policy in the University Catalog for further information.
This form is for undergraduate students who are interested in take a graduate course for credit towards their Bachelor's Degree and is due by the end of the Add/Drop period for the semester. Students must have a cumulative GPA of at least 3.00 and must collect all required signatures. Please read about Graduate Credit for Undergraduate Students in the University Catalog for further information.
This form is to be used by undergraduate students to notify the University of their plan to withdraw from all of their classes for the term indicated and/or their plan to leave the University. Students withdrawing from the current term will be dropped from all courses, a grade of "W" will be assigned for each course if received after the add/drop deadline. Requests for term withdrawals must be received prior to the term withdrawal deadline.
WCU recognizes students and their families are experiencing unprecedented uncertainties and disruptions due to the current global pandemic that may interrupt their enrollment for the 2020-2021 academic year. Such uncertainties and disruptions include medical, personal, and financial, as well as not being able to engage in the course delivery modality.
As such, WCU is offering a temporary leave of absence policy and process for students during the 2020-2021 academic year to include provisions for approved temporary financial aid leaves of absence in adherence with US Department of Education COVID-19 related flexibilities.
Students may be approved for a temporary leave of absence (TLOA) up to a maximum of one academic year for the 2020-2021 academic year. Please note that for financial aid purposes, a student may not be on a leave of absence for more than 180 days during a 12-month period that begins on the first day of the leave.
The form must be submitted to the Office of the University Registrar no later than the end of the add/drop deadline for the semester in which they wish to start their leave of absence. Each student's academic situation is different and as such, the terms and length of the temporary leave will be determined individually.
Major/Minor/Certificate Plan Changes
Change You Major, Minor, and/or Certificate
Students can now request changes to their academic plan of study (major/minor/certificate) by clicking on the link Request an Academic Plan Change within their myWCU. To add more than two majors, please email theRegistrar's Office.
This form is for students who wish to change their major to an accelerated Bachelor to Master's Degree Program.
This form is for students currently enrolled in an accelerated Bachelor to Master's Degree Program who wish to remove themselves and declare a new undergraduate plan of study.
This form is for Social Work and Criminal Justice undergraduate students who are looking to change their campus (Philadelphia and/or Main Campus in West Chester). Department Chairpersons signatures are required.
Student Record Management
All current students must change their address in myWCU. Please see the Change my Address link under the Useful Links section. No forms will be accepted to change addresses.
This form can be used to change biographical information, such as name.
Former students can elect to use this for to change an address. All current students must change their address through their myWCU.
Under the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), a student has the right to request an institution withhold the disclosure of personal directory information. Please take note that restricting this information means your name will not be printed in the Commencement Brochure and WCU will not be able to verify your enrollment or degree without your prior written consent. It is the responsibility of the student to file this form prior to academic publications.
This form requests permission to use a non-approved course to fulfill an Interdisciplinary (I), Diversity (J), Writing Emphasis (W), Speaking Emphasis (SE), Ethics (E), Culture Cluster, or General Education Distributive requirement.
Note: This form is officially maintained by the Vice Provost's Office within Academic Affairs.
Request to waive a University Academic Policy due to an expected, extenuating circumstance. All signatures must be obtained prior to submission to the Office of the Registrar.