Official Forms - Enrollment, Record, and Exceptions
Use myWCU to:
- Make Registration Changes
- Manage Your Record
- Request Major, Minor, and Certificate Changes
- Obtain Your Schedule and Grades
- Print Enrollment and Degree Verifications
- Order Your Official Transcript
- Order a Replacement Paper Diploma
- Order a CeDiploma
Validate a West Chester University CeDiploma
Course Enrollment and Registration
- Please refer to the Academic Calendar for Important Dates and Deadlines.
- All forms, completed IN FULL, can be electronically submitted to: Registrar@wcupa.edu.
Audit a Course
Course Audit Form
This form is due by the end of the ninth instructional week of the semester and can only be applied to one class per term. The course will be carried on the transcript and will be counted for billing purposes, but will not count towards the GPA or degree requirements. Please read about Auditing Privileges in the University Catalog for further information.
Credit by Examination
Credit by Examination Form
Earn credit for a course by completing an exam or other form of assessment. Once approvals are granted, you will need to pay for the Credit by Examination at the Office of the Bursar. Return completed form, with payment receipt, to the Office of the Registrar for processing before the end of the Add/Drop period.
Enroll in a Closed (Full) Course
Adding a Closed Class
Students must be enrolled in a closed class by the end of the Add/Drop period for the semester in which the course is held. Please contact the department offering the course to be granted permission to enroll via myWCU. Once permission is granted, it is the responsibility of the student to self register in the course prior to the end of the Add/Drop period.
Enrollment Overload Request
Request an Enrollment Overload in myWCU
Students who wish to enroll in more than 18 credits for the Fall/Spring semesters or over 7 credits during the Summer/Winter semesters can request an enrollment overload through myWCU. Students must have a cumulative GPA of at least 2.75 and additional tuition fees apply. Please read about Enrollment Overload in the University Catalog for further information.
Independent Study / Individualized Instruction Request
Independent Study / Individualized Instruction Form
This form is due by the end of the Add/Drop period for the semester and requires signatures from the Department Chairperson and Dean of the College. Please read about Independent Study and Individualized Instruction Policies in the University Catalog for further information.
Pass/Fail Grade Request
Pass/Fail Course Request Form
This form is due by the end of the ninth instructional week of the semester and requires a signature from the student's major academic advisor. Please read about the Pass/Fail Policy in the University Catalog for further information.
Take a Graduate Course for Undergraduate Credit
Undergraduate Credit for Graduate Course Form
This form is for undergraduate students who are interested in taking a graduate course for credit towards their Bachelor's Degree and is due by the end of the Add/Drop period for the semester. Students must have a cumulative GPA of at least 3.00 and must collect all required signatures. Please read about Graduate Credit for Undergraduate Students in the University Catalog for further information.
Term/University Withdrawal Request Form
This form is to be used by undergraduate and graduate students to notify the University of their plan to withdraw from all of their classes for the term indicated and/or their plan to leave the University. Students withdrawing from the current term will be dropped from all courses, a grade of "W" will be assigned for each course if received after the add/drop deadline. Requests for term withdrawals must be received prior to the term withdrawal deadline. Students can access the Term/University Withdrawal form in myWCU. For instructions on how to complete the online form please review the step-by-step instructions online.
Major/Minor/Certificate Plan Changes
How to Change Your Major, Minor, and/or Certificate
Change You Major, Minor, and/or Certificate
Students can now request changes to their academic plan of study (major/minor/certificate) by clicking on the link Request an Academic Plan Change within their myWCU. To add more than two majors, please email theRegistrar's Office.
Accelerated Bachelor to Master's Degree Program
Addition Request Form
This form is to be used by undergraduate students who wish to change their major to an accelerated Bachelor’s to Master’s Degree Program. Students can access this form in myWCU. For instructions on how to complete the online form please review the step-by-step instructions online.
Removal Request Form
This form is for students currently enrolled in an accelerated Bachelor to Master's Degree Program who wish to remove themselves and declare a new undergraduate plan of study.
Change Plan Location (Campus)
Change of Location Form
This form is for Social Work and Criminal Justice undergraduate students who are looking to change their campus (Philadelphia and/or Main Campus in West Chester). Department Chairpersons signatures are required.
Student Record Management
A student may change their legal name to match their ID/SSN card because of a data entry error or if a change is necessary after marriage or divorce. In either case, the form must be filled out in full and supporting documentation must be submitted.
All current and former students can change their legal name in myWCU. Former students may have to reset their myWCU password to regain access to myWCU.
Students wishing to establish a preferred first name to be used in place of their legal first name in select University related systems and documents may submit their request within myWCU.
Change of Address (myWCU)
All current and former students can change their address in myWCU. Former students may have to reset their myWCU password to regain access to myWCU.
Non-Disclosure of Directory Information Request Form
Under the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), a student has the right to request an institution withhold the disclosure of personal directory information. Please take note that restricting this information means your name will not be printed in the Commencement Brochure and WCU will not be able to verify your enrollment or degree without your prior written consent. It is the responsibility of the student to file this form prior to academic publications.
Course Substitution for Graduation Requirement
Course Substitution for WCU Graduation Requirement
This form requests permission to use a non-approved course to fulfill an Interdisciplinary (I), Diversity (J), Writing Emphasis (W), Speaking Emphasis (SE), Ethics (E), Culture Cluster, or General Education Distributive requirement.
Note: This form is officially maintained by the Vice Provost's Office within Academic Affairs.
Petition for Exception to Policy
Petition for Exception to Policy
Request for an exception to a university academic policy or deadline due to an unexpected, extenuating circumstance. All students must submit the Petition for Exception to University policy in myWCU. Once logged in, navigate to the Academic Records tile. The link can be found under the Useful Links section. No paper forms will be accepted. Former students may need to reset their myWCU password.