Forms/Procedures

In this section you can find common forms and procedures to request an Individualized Instruction, Credit by Exam, International Transfer credits, etc.

Additional forms and instructions can be found at the Registrar's Office.

If you cannot find a form or need help with some procedures, please contact our Department secretary:

Mrs. Suzanne (Sue) Loeffler
SLoeffler@wcupa.edu 
Mitchell Hall 224,  610-436-2700

Individualized Instruction Individualized Study

Student needs to seek permission first from a faculty member to complete a course as Individualized Instruction with them.

Once the student has permission from faculty:

  • Student submits and II/IS request through RamPortal. (Student Instructions)
  • Faculty notifies the administrative assistant Mrs. Sue Loeffler (SLoeffler@wcupa.edu) of the II/IS being submitted for approval
  • Sue builds course. These sections are usually -99 unless there is another being offered by a different professor
  • When Sue gets notified that the II/IS has been approved by the dean’s office, the student will be enrolled.

Credit by Exam (CBE)

Credit by Exam (CBE) is a path to get credits for a course by only taking the Final Exam of the course, without the need to officially register in it. CBE is a privilege subject to the following conditions:

  1. Application occurs during the Drop/Add Period (first week of the semester). If the student has already scheduled into the course, the course will be dropped from the schedule for that term. Grade notification for credit by exam will occur at the end of the semester. Therefore, if the student fails, the course will have to be taken in a later term.
  2. The student has a cumulative GPA of at least 2.00.
  3. The student demonstrates evidence of satisfactory academic background for the course.
  4. The student has not already completed a more advanced course that presupposes knowledge gained in the course. For example, Credit by Exam cannot be given for FRE 101 after the student passed FRE 102.
  5. Credits taken as credit by examination will be counted in the course load and will carry "0" billing credits. Therefore, courses will not count toward financial aid, athletics, dorms, insurance, etc.
  6. A course cannot be repeated by using credit by examination.
  7. A course that fulfills the interdisciplinary, diverse communities or writing emphasis area may not be taken as credit by examination.

Notes:

  1. Students who have taken a course but have not achieved a satisfactory grade may not apply for credit by examination for the same course.
  2. The grade achieved in a CBE counts towards the GPA and it is reflected in the student's transcript.
  3. If you fail the final exam, you can re-take the course.
  4. Majors, non-majors and minors may receive up to 6 credits for a CBE.
  5. For Italian, Russian and Spanish no CBE may be taken beyond the 302 level. For French, no CBE may be taken beyond FRE 303. For German, none beyond GER 307. 

Instructions:

  1. Student needs to seek permission first from a faculty member or language coordinator to complete a course as CBE.
  2. CBE registration needs to be completed during add/drop period.
  3. Once the student has permission from faculty:
    • Student submits a Credit by Exam request through RamPortal (Student Instructions)
    • Faculty notifies the administrative assistant Mrs. Sue Loeffler (SLoeffler@wcupa.edu) to build the CBE section. These sections are -21
    • Student pays the Bursar for the exam
    • Once exam is paid for Registrar will enroll student
    • Student needs to contact faculty to arrange when to take this exam
  4. A CBE grade is based on the exam only, and it is reflected in the transcript and counts for GPA once completed.

More information on credit types

Time Conflict Override

  • Student sends an email requesting a time conflict override to both professors of the courses in conflict and the chair of their major department
  • Both professors reply all with their approval/denial
  • Once the approval is received, the Chair can place an override for the student, and the student can be enrolled

CLEP Exam

If you have taken language courses before college, and would like to receive credit for courses you may want to skip based on your Placement Test, you can take the CLEP EXAM.

Information about this exam, how to register, etc. can be found at (tab CLEP)
For questions: WCU Registrar REGISTRAR@wcupa.edu 

The CLEP Exam costs $95 + $25 WCU fee as of Summer 2024

Detailed information about the CLEP exam to read ahead of it

The CLEP exam is external to WCU so we do not prepare for it nor do we have information other than what is listed above by College Board, which we recommend you read carefully. You register through the Registrar’s (first link above has all the info) whenever you want to register to take it.

You can take the CLEP exam at any moment during your studies. i.e. You can take the CLEP exam your last semester at WCU, but we recommend on planning to take the CLEP exam at least the semester before graduating, so you can plan the next semester accordingly. (*)

REGISTRATION AND FEE PAYMENT FOR CLEP

  1. Click on CLEP tab
  2. Read Instructions page carefully
  3. Register for exam (see links for each language above)
  4. Pay exam fee on the CLEP site (as of Summer 2024: $95)
  5. Pay WCU fee on WCU site
  6. Schedule exam: see step 8 on Instructions

You can purchase a Study Guide for $10 on the specific language links above, and there are other resources
The transfer credits will appear a few weeks after taking the CLEP Exam, and they appear as transfer credit, not counting towards your GPA.

CLEP FOR GERMAN

Levels 1 and 2
Score of 50: 6 credits hours (GER 101 and GER 102)
Score of 60 or above: 9 credit hours (GER 101, GER 102, GER 201)

CLEP FOR FRENCH

Levels 1 and 2
Score of 50: 6 credits hours (FRE 101 and FRE 102)
Score of 59 or above: 9 credit hours (FRE 101, FRE 102, FRE 201)

CLEP FOR SPANISH (2 options)

Levels 1 and 2
Score of 50: 6 credits hours (SPA 101 and SPA 102)
Score of 63 or above: 9 credit hours (SPA 101, SPA 102, SPA 201)

Spanish with Writing: Levels 1 and 2
Score of 50: 6 credits hours (SPA 101 and SPA 102)
Score of 65 or above: 12 credit hours (SPA 101, SPA 102, SPA 201, SPA 202)

(*) If you complete 3 language courses in Spanish (counting on getting 9 CLEP credits for transfer into the Spanish minor), and you take it during your last semester but get credit for 101 and 102 only (6 credits, based on your score), this means you will be 1 course short of meeting the minor requirements of 6 courses and 3 at WCU. You can repeat a CLEP exam after 3 months. Please, plan ahead.

International Transfer Credit Approval Form

Use this form to get courses abroad preapproved for transfer credit towards your degree and major at WCU.
You will work with the Department Assistant Chairperson and the Global Engagement Office to complete it and get it approved before starting your program abroad.

International Transfer Credit Approval Form

For help, contact the Department Assistant Chairperson:
Dr. Innhwa Park, Ph.D.
232 Mitchell Hall
ipark@wcupa.edu