Absences and Withdrawals

Student Assistance (Illness, personal, or family emergencies)

The Assistant Vice President for Identity, Health, & Wellness provides assistance and support for students who miss a minimum of three class days due to illness, personal or family emergencies. A note will be circulated to professors advising of the absence. Students are still required to contact professors for guidance related to any missed work during the absence. To utilize this service, the student or family member completes the Request Instructor Notification for Absences Form including supporting documentation related to the absence. In some cases, if a student is unable to return to one or more of their classes, the Student Assistance Team can discuss enrollment options. Students or family members should contact the office at 610-436-0165 to discuss options

Registrar (general withdraw and refund information)

Academic Advising and Assistance

Academic Advising

Find out who your student’s advisor is, when they should visit their advisor, when and how they should register for classes, and what is expected from advisees.

Learning Assistance and Resource Center (LARC)

The Learning Assistance and Resource Center (LARC) strives to provide quality academic support services which help students become independent, active learners who achieve academic success. Registration for Chemistry and Biology will begin the first Wednesday of every semester at 8:00 a.m. Registration for all other courses will begin the first Thursday of every semester at 8:00 a.m.

Advocacy

CARE Team

The purpose of CARE is to identify an alarming behavior, and provide support to someone who may have academic and/or personal challenges which may have an impact on a successful college experience. This may include behavior regarding a peer or conversations between groups or individuals that may potentially be unhealthy. CARE requests your input so we may be proactive in fostering safety, healthy well-being, and academic achievement for our community. You are able to report Concerning Incidents or Behavior from their website.

Office Diversity, Equity, and Inclusion

The Office for Diversity, Equity and Inclusion provides leadership and expertise to West Chester University to advance its commitment to the principles of inclusivity, service, and academic excellence.

Athletics and Recreational Sports

WCU Athletics

Sport Clubs

WCU’s club sports are competitive, instructional, and recreational in nature and are also unique in the very fact that they are initiated, organized, managed, and funded by students, unlike WCU Athletics. Through this format, participating students can acquire skills such as leadership, organization, management, and fiscal responsibility.

Intramural Sports

Outdoor Adventure

Student Recreation Center

Alcohol and Drugs – Resources and Programs

Counseling and Psychological Services

There is a full-time Alcohol and Other Drug Counselor on campus in the Counseling Center. Students who are motivated to reduce their alcohol or drug consumption are allowed one-on-one sessions with this counselor. As with all counseling services, interested students should come to the Counseling Center during one of the posted triage times for a brief assessment.

Office of Wellness Promotion

The Office of Wellness Promotion provides free and confidential one-on-one alcohol and other drug counseling, coaching to quit using tobacco and nicotine products, and programming and resources for holistic student health and wellness.  

Career Exploration/Counseling

Twardowski Career Development Center

The Career Development Center is committed to supporting your student’s success by helping them identify career options, explore possibilities, and develop professional skills necessary to securing a rewarding position.

Commencement and Graduation

Registrar – Commencement

Calendar, parking, and ceremony information.

Computing and Technology

Information Services and Technology

Provide Help Desk support 7 days per week at 610-436-3350. Students can find help with Res Net (Residence Hall Wifi) in Brandywine 003.

Conduct and Equity

Office of Student Conduct

The Office of Student Conduct wants you to be a successful and responsible member of our community throughout your time at WCU. As a members of the WCU community, the University expects students to abide by the Student Code of Conduct both on and off campus. When students make choices and behave in a manner that does not reflect the standards defined in the Student Code of Conduct, University disciplinary action may take place.

Office for Diversity, Equity, and Inclusion

The Office for Diversity, Equity and Inclusion provides leadership and expertise to West Chester University to advance its commitment to the principles of inclusivity, service, and academic excellence.

Counseling

Counseling and Psychological Services

Students can schedule an appointment for behavioral or mental health concerns at the Counseling Center at 610-436-2301. There are also walk-in hours from 1:00 – 3:00 p.m. Monday – Friday. Their website also includes various resources and information for students and families of students.

Crisis Text Line – Text START to 741-741

This is a free, crisis text line. A trained crisis counselor will receive the text and respond quickly. This service is not sponsored nor supported by the University; this is a free nationwide crisis text line for anyone to use.

 

Course Registration and Grades

Registrar – Help for Parents and Family Members

The registrar’s website has a parent and family specific page with information related to FERPA and gaining access to student myWCU records, course registration, enrollment verification, and good student discount certificates. Their website also houses the Academic Calendar, which indicates add/drop timing and refund periods.

Family Educational Rights and Privacy Act (FERPA)

West Chester University is committed to protecting the privacy of its students and to maintaining the confidentiality of student education records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

Parent Portal

Students can use the Parent Portal to share pieces of their WCU record with parents and others. Permission to view student information is fully controlled by the student. The student is the only person who can grant others access to view their information. Students have full discretion over what pieces of information they make available to others, and have the ability to remove access at any time. Students wishing to share their information with others can elect to do so through myWCU. Student should login to myWCU and click on the Parent Portal link under Resource Links.

Disability Accommodations

Office of Services for students with Disabilities

Once a student has been formally accepted to West Chester University they are encouraged to meet with the Director of the OSSD to identify specific needs. Students are to send a hard copy of their documentation directly to the OSSD Office prior to their scheduled appointment. The OSSD staff will work with the student to determine what accommodations are appropriate using the decimations and self-analysis check list that prompt an examination of needs in the context of college classes. Letters of Accommodation will then be emailed directly to the student. The Letter of Accommodation explains the rights and responsibilities of the students under the laws along with a list of recommendations. A copy of this letter should be presented by the student to each professor at the beginning of each semester.

Finances: Fees and Financial Aid

Financial Aid

WCU Financial Aid works to provide money to the student and the family to help them pay for the student’s education. Major forms of financial aid include gift aid (grants and scholarships) and self-help aid (loans and work). Visit the “Parents” section of the WCU Financial Aid website for process information and frequently asked questions.  

Family Educational Rights and Privacy Act (FERPA)

West Chester University is committed to protecting the privacy of its students and to maintaining the confidentiality of student education records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

Parent Portal

Students can use the Parent Portal to share pieces of their WCU record with parents and others. Permission to view student information is fully controlled by the student. The student is the only person who can grant others access to view their information. Students have full discretion over what pieces of information they make available to others, and have the ability to remove access at any time. Students wishing to share their information with others can elect to do so through myWCU. Student should login to myWCU and click on the Parent Portal link under Resource Links.

Health and Safety

Campus E2 Emergency Alert System

Encourage your student to register for the WCU system to receive timely updates via email and text related to campus emergencies. Once they have created their account, they can add a second phone number, such as a parent or family member’s mobile phone.

Public Safety

Visit the Department of Public Safety homepage for Timely Warnings and links to the Public Safety Commendation/Complaint Form.

·         On-Campus Emergencies – 610-436-3311 or report in person at the station at 690 South Church Street

·         Off-Campus Emergencies – 911

·         All on-campus parking questions/concerns – 610-436-3345

Sexual Misconduct

West Chester University is committed to creating and maintaining a campus environment where safety, health, and well-being are priorities for all. The University will not tolerate any form of sexual misconduct, including sexual assault, sexual harassment, sexual exploitation, dating violence, domestic violence, and stalking. Students found responsible for sexual misconduct may face disciplinary actions up to and including expulsion. Students and families can report incidents anonymously using the link above.

Student Health Center

Student Health Services provides a wide-range of clinical care. Students can make an appointment through the Web Portal for asthma care, aches and sprains, sexual health, and contraceptive needs. All students who have paid the Student Health Services Fee are eligible to use services. Fees are added to the tuition and fees bill for all full-time undergraduate and graduate students. There is a $12 visit fee for all appointments at Student Health Services, but students may incur additional charges for medication or necessary supplies.

Housing and Meals

Residence Life and Housing Services

The Office of Residence Life and Housing Services assists students in all aspects of their on-campus living experience. The Residence Life and Housing Services staff is committed to making your student’s experience in on-campus housing both an enjoyable experience and one of personal development. If you or your student need assistance, please call 610-436-3307 or email housing@wcupa.edu. Click on their Parents Information page for information and announcements tailored to parents and families.

Dining Services

Learn about meal plan options and add flex dollars to your student’s account.

 

Inclusivity Programming and Advocacy

Lawrence A. Dowdy Multicultural Center

The LADMC provides and maintains a supportive environment that promotes the academic achievement and personal development of more than 3,700 African-American, Latino/a, Asian-American, and Native American Indian students at the University through programming, student organization support, and advocacy.

Center for Trans and Queer Advocacy

The Center for Trans and Queer Advocacy strives to be a catalyst in enhancing the experiences of lesbian, gay, bisexual, transgender, non-binary, queer, questioning, agender, asexual, aromantic, and intersex students, staff, and faculty at West Chester University and beyond through programming, training, advocacy, and individualized student support.

Center for Women and Gender Equity

CWGE provides education, resources, and advocacy primarily on gender-related issues. The department and center facilitate, sustain, and advance dialogue about how gender intersects with race, ethnicity, class, sexual identity, ability, age, and nationality.

Involvement and Student Organizations 

New Student Programs – Families and Friends

New Student Programs designs experiences to foster your student's success as they transition from high school to college or from another school to West Chester University. The information on their page will help answer some of the most frequently asked questions about orientation programming.

Fraternity and Sorority Life

The Office of Fraternity and Sorority Life is committed to enhancing student development and learning through educational programs and leadership opportunities that focus on Scholarship Development, Service to Campus, Character Development, Risk Management, and New Member Development are the cornerstones of our work. The goal of the fraternity and sorority experience is to provide a lifelong learning experience that supports the values of fraternity and West Chester University.

Ram Connect

Managed by the Office of Student Leadership and Involvement, students can use this portal to engage in community events and campus clubs and organizations. After logging in with their WCU credentials, students can see a campus events calendar and find out more about organizations of interest to them.

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