SGA Bylaws, Documents, Forms and Minutes

Budgets

Treasurer Training

If your organization has an SSI account, your organization's treasurer must attend a treasurer training session during the academic year. In these sessions, you will learn about the expectations surrounding your organization's funds, Student Services Inc., and more!

All Treasurer Training session for Fall 2022 have concluded. If you missed the training you can complete the make up session using RamConnect.

Treasurer Training for Spring 2023 Semester will be offered on the following dates and times:

A quick introduction will be offered at the April Council of Orgs meeting for next academic year treasurers.

SGA Budgeting Allocations Process for 2023-2024

If your organization plans to submit an SGA Budget Request for 2023-2024, you will need to have at least one executive board member attend the SGA Budgeting Question & Answer Budgeting Seminar. Four sessions were offered in November. Two more sessions will be offered in February sign up on RamConnect. To submit a budget request organizations need to use the 2023-2024 budget request excel sheet and submit the excel sheet on RamConnect by the correct deadline.

Deadlines
  • If organization is requesting more than $10,000 due on January 27
  • If organization is requesting up to $9,999 due on February 24
  • If organization is requesting up to $1,000 due on April 4

Submit your budget Request

Spring Semester Budgeting Question & Answers Sessions

2023-2024 STUDENT ORGANIZATION BUDGET EXCEL FORM
Slides from 2023-2024 Budget Q&A

2022-2023 Budget Appeal Form

2020-2021 SGA Budgeting Guidelines

2021-2022 SGA Organization Budgets and Allocations

Auxiliary Requests

Per the SGA Financial Policies and Procedures, any student organization recognized by the Office of Student Leadership and Involvement is eligible to apply for auxiliary funding. The Auxiliary Request Form should be used for an organization's treasurer to submit an auxiliary request.

Please take note of the following to consider before applying for auxiliary funding:

  • Auxiliary funding should be an organization's last resort for funding
  • An organization is permitted one (1) auxiliary allocation per academic semester
  • Auxiliary funding is not guaranteed and will be allocated at the discretion of the SGA Finance Committee

Once an auxiliary request has been submitted it will be reviewed by the SGA treasurer. Approval of this form does not mean the auxiliary request has been granted, but rather that the SGA treasurer has received and reviewed the submission. Once this form has been approved, the SGA treasurer will contact the organization's treasurer to schedule a meeting with the SGA Finance Committee.

SSI Accounts & Accessing Funds

Student Organizations with SSI accounts need to follow all SSI Policies and Procedures to access their funds. In particular:

  • The SSI Credit Card can be used for online purchases. Fill out and have your advisor sign a Credit Card Request Form
  • Use SSI to Sell Tickets
  • If using venmo, use WCU-SSI, the SSI venmo account, no student should use a personal venmo to collect funds for a student organization
  • Donna Snyder in SSI needs to sign all contracts. No student should sign a contract for a DJ, space, hotel etc.
  • Remember your organization should not be paying any sales tax. A tax exemption form is available in the SSI office.

Newly Recognized Organizations

New Organizations Budget Request Form.

Important Documents

Minutes

Previous Years Minutes

For any questions regarding the minutes, please email our Secretary.

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