West Chester University office of Finance and Business Services
The Mission of Finance and Business Services
is to provide timely, accurate and meaningful financial information and advice to the University community to support management decision-making, and to demonstrate fiscal responsibility, accountability, and regulatory compliance to the University's constituents.
Finance and Business Services is part of the Finance and Administration Division of the University.
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Accounting
The West Chester University Accounting office manages and records financial transactions according to generally accepted accounting principles (GAAP).
Key responsibilities include:
- Financial Reporting
- Year End Close
- Fixed Assets Management
- Grant Accounting
Accounts Payable
The Accounts Payable office strives to provide the best possible service for internal and external University customers. Our procedures promote the use of best practices to properly fulfill the needs of our vast customer base, while adhering to the mission of Finance and Business Services. Adherence to Accounts Payable’s procedures helps to maintain compliance with laws and audits, ensure best in class business practices, maintain cost effectiveness, and enables invoices and reimbursement requests to be processed in a timely and efficient manner.
Key responsibilities include:
- Payment processing for Reimbursements and Vendor Invoices
- Travel Expense Reimbursement
- Purchasing Card Program
Bursar's Office
The Bursar’s Office assists students and families to meet their financial obligations to the University by providing accurate and timely billing, a variety of payment options, and superior customer service.
Key responsibilities include:
- Student Billing
- Student Refunds
- Payment Plans
- Payment Processing for other University Charges
Business Services
Business Services is part of the Finance and Business Services Division of the University and is comprised of the following organizational units and functional responsibility areas. Each unit plays a strategic role that supports the overall objectives and goals of the University.
Accounts Payable
Construction Procurement
Purchasing
West Chester University Post Office
Business Systems
Business Systems supports and maintains the business processes and software utilized by Finance and Business Services.
Key responsibilities include:
- BI Reports Support
- SAP User Administration Support
- SAP Ariba \ SourcePoint Support
- Training
Finance and Business Services Forms
Finance and Business Services forms are designed to streamline and expedite business processes for university employees. Forms include:
- Fund Center \ Cost Center Maintenance
- Travel Reimbursement
- Expense Transfers
- Budget Transfers
Payroll
Payroll is dedicated team of professionals committed to paying university employees on-time and accurately. Key responsibilities include:
- Dual Compensation
- Faculty and Staff Payroll
- Student Payroll
- Time Off \ Leave Administration
Purchasing Card Program
This program has been established in order to provide a more rapid turnaround of requisitions for low dollar value goods, and to reduce paperwork. PCards are available for Purchasing and Travel.
Employees may requests a PCard using the PCard Request form.
Purchasing
Purchasing supports West Chester University's roles of education, research and public service by acquiring and managing goods and services which provide the University the greatest value, use of best business practices, and by ensuring the University’s compliance with applicable laws, rules and regulations.
University employees purchasing requests can be submitted using SourcePoint (SAP Ariba) via the Employee Self Service Portal.
Training
Training is available for Finance and Business Services business processes and systems
- BI Training Resources
- SAP Ariba \ SourcePoint Training Resources
Other training is available via the FAST Training Site