Spring 2021 Student FAQs

Where can I pick up my two WCU-issued face masks? 

Face masks are required to be worn by everyone while on campus. Students can pick up their two masks at the Sykes Student Union information desk. Please bring your student ID card to show when you receive your mask.

NEW 10/7/20 How do I register for spring courses?

On October 7, students will have their registration start/end time assigned in myWCU. This is the day/time students are first able to register for spring classes.

Students should do the following to prepare for their registration start day/time:

  • Review the Proposed Spring Course offering to see what courses are planned to be offered in the spring. Because the final spring 2020 course schedule will not be available until October 19, the University has developed a proposed course offering list.

We hope this tool will help students and advisors understand what courses are planned for the spring while we are still planning how the course will be offered. Items such as delivery format, meeting days/times, and instructors are not available on the Spring Proposed Courses page.

Students should utilize this tool to tentatively determine what courses to register for during the spring to remain on track toward their degree completion.

The week of October 19, the full spring class schedule will be available. At this time additional information about how the course will be delivered, what the meeting days/times are, and who is teaching the course will be available at this time.

  • Meet with your advisors. Students are required to meet with their advisor prior to the registration start day/time. Please reach out to your advisor to schedule an appointment.
  • Populate your tentative schedule starting October 19.
  • On October 7, students will be assigned a Financial Terms and Conditions agreement they will need to complete prior to being eligible to enroll in spring classes. This task in found in your Alerts tile in myWCU.
  • When your registration start/date arrives, please register for classes within myWCU. Here are instructions on how to register for classes in myWCU.

Click here for the Registrar's Student Guidebook to Spring 2021 Courses.

NEW 10/8/20 Will the alternative grading option be available for spring classes?

West Chester University remains committed to supporting students’ continued education through the ongoing COVID-19 pandemic. In recognition of the ongoing challenges our students are overcoming to engage in their education, WCU is offering a COVID grading policy for the 2020-2021 academic year. This policy encompasses the fall 2020, winter 20/21, and spring 2021 terms.

For undergraduate students, all grades earned A through D- will continue to be recorded and will impact a student’s GPA. All grades of F will be converted to “no credit” (N) and will not impact a student’s GPA. Courses originally taken in academic year 2020-2021 can be repeated once without it counting toward the maximum number of allowed career repeats (6).

For graduate students, all grades earned A through F will continue to be recorded and will impact a student’s GPA. Graduate students may petition to request continuation in a program after earning a grade of F during the 2020-2021 academic year or a third repeat for a class completed during the 2020-2021 academic year.

Students do not need to take any action for this grading policy to apply to their academic year 2020-2021 record. 

If you have any questions regarding the COVID-19 grading policy, please reach out to the Registrar’s Office. Go to www.qminder.com/location/registrarto submit your question, and we will respond via text message. Or send an email to registrar@wcupa.edu

NEW 10/7/20 How can I learn more about how I can access my remote or hybrid courses when classes begin?

Not every class will function the same way, but we have resources below to help you with ANY of the ways your classes might be delivered.

  • Most of our classes at WCU have a landing page in our Learning Management System, which is called D2L. If you need a brief review of how that works, watch a short video on Accessing and Navigating D2L.
  • Many of our classes will also meet, at least some of the time, via Zoom. In that case, your professor will be reaching out to you to make sure you know how to access the Zoom link for the class. Review our Getting Started with Zoom page to learn more. 
  • If you haven’t heard from the professor who is teaching your class prior to the start of the spring semester, make sure you are checking your WCU email account. You can also reach out to your home department for assistance, and a list of those contacts can be found by browsing our Academic Departments.
  • Still not sure? Contact studentsuccess@wcupa.edu. We’re here to help!

NEW 10/7/20 How do I learn more about how and when my courses will be offered in the spring?  

On October 19, the complete Spring 2021 course schedule will be available in myWCU.

To search the class schedule:

Please log into myWCU to find your updated class schedule.

Having trouble understanding your class schedule?

To get additional information regarding reading your class schedule, you can watch an instruction video or preview these PDF instructions.

You will see all your courses set up in one of the following formats:

Class Type Class Description
Remote synchronous (RS) Fully remote course that offers days/times for the instructor and students to “meet” virtually.
Remote Asynchronous (RA) Full remote course that does not require students to engage on specific days/times.
Online (OL) Fully online course that did not experience any changes with the move to remote learning for fall 2020 term.
Hybrid (HB) Courses that offer some in-person engagement. 

You can also search the class schedule, filtering on delivery method/instruction mode. Using this method you can search for synchronous or asynchronous instruction. Instructions can be found at the bottom of the page.

What are synchronous and asynchronous methods of course delivery? How are faculty deciding which delivery options to use?

First, know that our faculty and staff continue to be accessible and are highly committed to student success. Our faculty strive to balance the needs of all students to find the best possible solutions to help them succeed in each course.

WCU professors are using different approaches to determine which are best for their individual courses. And while our faculty understand that there isn’t a “one size fits all” answer, they have considered not only that students learn in a variety of ways, but also that access and equity can look very different in an online environment and become increasingly complicated when students are no longer on campus.

Courses taught through synchronous delivery are those in which the professors host online Zoom lectures live in real time at the same time and same frequency as originally scheduled.

Professors who develop courses for asynchronous delivery create prerecorded video lessons, reading or research assignments, or game-based learning tasks that students complete on their own at the time of their choosing. Asynchronous learning may also encompass a wide variety of instructional interactions, including email exchanges, online discussion boards, breakout rooms, and other instructional materials and correspondence, among many other possible variations. Employing a wide range of tools to share content can deepen students’ understanding in this remote learning environment.

A blended learning approach often utilizes regular online Zoom sessions to deliver lectures and then directs students to online resources that the professors have prepared.

WCU professors embrace principles of quality instructional design and active learning in their daily lessons whether they are teaching in a face-to-face or remote learning environment. Active learning practices such as question and answer, writing-revision, problem-solving, group work, or authentic exploration may look different in an online classroom where students are not physically with the professor and their classmates.

Will I be required to engage in in-person learning if that is how my course is offered?

Students will not be required to engage in in-person learning during the spring 2021 term if they are not comfortable doing so. Students’ myWCU homepage will show any courses in which they are registered and in-person learning has been planned. Students will then have an opportunity to indicate if they are comfortable engaging in in-person instruction.

There may be some courses in which the University is required to have students engage in person to meet state licensure requirements. If a student is enrolled in one of these courses and is not comfortable engaging in person during the spring 2021 semester, the University will work with the student to reschedule the course for a future term.

Can I still complete an internship? What about student teaching and clinicals?

More information will be forthcoming about student teaching, clinicals, and internships. Please note that in many cases, the availability of these experiences is dependent upon the host organizations’ Covid-19 policies.

Student teaching, clinicals, and internships are designated as hybrid classes. In order to participate in these hybrid classes students must get approval from their department and indicate through myWCU that they are comfortable engaging in in-person instruction.

I’m a first-year student. What will change about the First Year Experience?

The First Year Experience (FYE) education opportunities for our incoming students are even more critical in this remote situation. We have 80 of our best faculty members who are participating and are working on ways to translate this element into a meaningful remote experience. We already have a structure in place that builds community within programs and majors and that is part of the course design for our first-year students. More information will be forthcoming.

Should I consider a gap year?

We realize that in times of uncertainty it may seem that the simplest choice to take a semester off or even take a gap year. We know that students who continue with their education, however, will be far more likely to complete their degrees in a timely manner. In addition, the pandemic has eliminated some of the experiences and jobs that students have traditionally considered for a gap year.


WINTER SESSION 2020-2021

The President announced on August 27 that winter 2020-2021 courses will be offered remotely.

The University recognizes the importance of all undergraduate students completing at least 30 credits per academic year.

Undergraduate students who enrolled in 12 to 17.5 credits during the fall 2020 semester will be able to roll over free credits from the fall to either the winter 2020-2021 or summer 2021 sessions. Allowing students to roll over unused credits from the fall semester to the winter or summer sessions enables students to stay on track for finishing their degree program in four years.

What is a rolled-over/free credit?

For undergraduate full-time students who were enrolled in between 12 and 17.5 credits for the fall semester, a rolled-over credit is the difference between the student’s attempted/enrolled credits and the 18-credit full-time registration limit.

Two examples:

  • A student enrolled in 12 credits in the fall has 6 rolled-over credits to use in either the winter 2020-2021 or summer 2021 sessions (18 full-time credit limit minus the student’s 12 enrolled credits = 6 rolled-over credits).
  • A student enrolled in 16 credits in the fall has 2 rolled-over credits to use in either the winter 2020-2021 or summer 2021 sessions (18 full-time credit limit minus the student’s 16 enrolled credits = 2 rolled-over credits).

What if my fall enrollment changes?

The calculation of fall credits for purposes of determining rolled-over credits for winter/summer is based on a student’s attempted credits. A student’s fall enrollment may change if they opt to withdraw from a fall 2020 course but because the number of credits associated with a full term is based on the student’s attempted/enrolled credits, the student’s total number of credits does not adjust. The same is true if a student fails to complete a course.

For example, if a student starts the fall 2020 term enrolled in 16 credits but decides after the semester drop/add deadline to withdraw from a 3-credit course, we will still calculate the roll-over credits based on the original 16 enrolled credits.

NEW 10/7/20 How will I know how many credits I can roll over to winter/summer?  

Your winter registration start dates/times have been assigned and are available in myWCU. Click on the “Classes” tile to see the section “When can I register for classes?”

Here are instructions on how to register for classes in myWCU.

Eligible undergraduate students are able to see their available rolled-over credits in myWCU. Here are the instructions on how to view your eligible roll-over credits.

Here is an example of how rolled-over credits will appear in your myWCU.

  1. The first line shows what available roll-over credits you have from the fall 2020 term.
  2. The second line will appear after you have registered for courses during the winter 20/21 term, indicating the number of rolled-over credits you have scheduled/used.

The final line shows the remaining roll-over credits you can use to register for winter 20/21 classes, or save until Summer 2021. All roll-over credits must be used by the end of the summer 2021 term.

NEW 10/7/20 How will these rolled-over/free credits be reflected in my student account/bill?  

Students will not need to pay tuition or fees associated with the rolled-over credits from the fall 2020 semester. The Bursar’s Office is working on finalizing how the rolled-over credits will be reflected in student bills.

Students who enroll in credits beyond those that are rolled over from the fall term will be responsible for tuition and fees associated with the additional credits. For example, if a student rolls over 2 credits from the fall 2020 term and enrolls in a 3-credit winter course, the student bill would only reflect that the student must pay for 1 credit.

NEW 10/7/20) When will I know what courses are offered during the winter?

Winter 2020-2021 courses will be offered remotely. The class schedule is currently available in myWCU.

All courses will be offered in one of the following formats:

Class Type Class Description
Remote synchronous (RS) Fully remote course that offers days/times for the instructor and students to “meet” virtually.
Remote Asynchronous (RA) Full remote course that does not require students to engage on specific days/times.
Online (OL) Fully online course that did not experience any changes with the move to remote learning for fall 2020 term.

NEW 10/7/20 How do I learn more?

The Registrar’s Office sent students an email on September 29 that describes the process for utilizing rolled-over credits and introducing the winter 2020-2021 term and registration timeline.

Have questions? The Registrar’s Office is available to assist! Go to www.qminder.com/location/registrar to submit your question, and we will respond via text message.

Or send an email to registrar@wcupa.edu.


SUPPORT SERVICES

Will LARC tutoring be available?   

Yes, tutors will conduct tutoring sessions via Zoom starting the second week of the semester. Additional online tutoring will be available 24/7 through SmarThinking, which can be accessed under “Resources” on D2L.   

How do I register for tutoring at the LARC?   

Information regarding virtual tutor registration will be made available to all students prior to the start of the spring semester. If you have any questions regarding registration, email the LARC office at  LARC@wcupa.edu.   

I need help managing my time, getting organized with online classes, preparing for online tests, etc.      

Students can either meet individually with a Success Coach or view available Academic Success Workshops to learn and implement success strategies on their own. Visit our website to either schedule an online appointment with a success coach or to view a workshop.   

STUDENT SUCCESS TIPS FOR REMOTE LEARNING    

I need some help with my writing. Is the Writing Center still available to me?     

Yes! The Writing Center will offer writing tutoring via Zoom. In some courses, tutors will be embedded with the course, and their contact information will be available on the course D2L site. Visit the  Writing Center’s website  to schedule an appointment.  

 

I do not have much experience taking classes remotely. Where can I learn about how to succeed in digital learning spaces?     

On  your D2L page, there is a module called “Navigating Digital Learning.” We encourage all students to review these modules to learn how to excel in digital learning spaces. This site contains a collection of short tutorials or units to help you successfully use the learning technologies found at West Chester University.  If you need more assistance, make an appointment with a Success Coach.

STUDENT SUCCESS TIPS FOR REMOTE LEARNING    

NEW 10/7/20 Is the Philadelphia campus Student Success Center still available to students for the Spring 2021 semester if classes are remote?  

Yes. The Student Success Center will provide online support synchronously via phone or Zoom and asynchronously by email. Visit our website to view our flexible schedule, learn about our staff, check out distance learning resources, and schedule an appointment.

 

I have never used the Philadelphia campus Student Success Center. How do I make an appointment?  

Please review  these instructions to create an account and schedule your online appointment.

NEW 10/7/20 I’m not comfortable with online programs or software like Zoom or Skype. Can I still receive remote assistance from the Philadelphia campus Student Success Center?

Yes! Phone consultations are also available. If you have further questions or would like to discuss how we can support your distance learning, please contact Ben Morgan (657-400-3061), Associate Director of the Student Success Center.


GENERAL

NEW 10/7/20 Is the University employing additional strategies this spring to ensure that students can continue toward the timely completion of their degrees?

In support of the University’s goal of all undergraduate students completing at least 30 credits per academic year in pursuit of finishing in four years, for the spring 2021 semester, eligible full-time WCU undergraduate students will be able to take advantage of up to 6 “free” credits during the upcoming summer 2021 sessions, depending on their total number of spring 2021 credits. As full-time tuition costs are the same for 12 to 18 credits in WCU’s spring semester, undergraduate students taking 12 credits in the spring will be able to take an additional 6 credits in the summer 2021 sessions without being charged tuition. Similarly, undergraduate students taking 15 credits in the spring will be able to take an additional 3 credits in the summer 2021 sessions without being charged tuition.

NEW 10/7/20 Will the alternative grading option once again be available for fall classes?

The University Curriculum Committee is currently considering a variety of possible alternative grading options.

Will the use of face masks be mandatory for faculty, staff, and students?

Yes, anyone on campus in public spaces will be required to wear a mask. The University will be providing all students and employees with two WCU reusable face masks.

Where can I pick up my two WCU-issued face masks? 

Face masks can be picked up at the Sykes Student Union information desk. Please bring your Student ID card to show when you receive your masks.

NEW 10/7/20 Will campus remain open?

Yes, as long as Chester County is in the green phase, our public buildings will continue to be open at reduced capacities. Sykes Student Union, the Campus Recreation Center, FHG Library, and several other buildings will remain open for use and active social distancing will continue to be in place. Contact each department for modified hours.

Will shuttle buses be running?  

Shuttle bus service will be available but with reduced hours to meet the needs based on the number of faculty and students on campus. Bus windows will remain open as much as possible. One student per seat. Please visit the shuttle bus website for up-to-date changes and announcements.

Will the University Libraries be open?

Yes. For the health and safety of our students, faculty, and staff, University Libraries have implemented social distancing practices and alternative service models to accommodate campus needs. For updates, go to library.wcupa.edu.

NEW 10/7/20 Will Sykes Student Union be open?  

Yes.

Fall 2020 Hours:

Monday – Friday 7:30 am – 8:00 pm

Saturday 9:00 am – 8:00 pm

Sunday 9:00 am – 8:00 pm

Spring 2021 Hours:

Monday – Friday 7:30 am – 8:00 pm

Saturday 9:00 am – 8:00 pm

Sunday 9:00 am – 8:00 pm (tentative)

Visit Sykes Student Union website for future updates.

Will the Counseling Center be open?

Yes, for the mental wellness, health, and safety of students, faculty, and staff, the Counseling Center will continue to provide online counseling services. For more details, please visit the Counseling Center webpage.

NEW 10/7/20 Will the Recreation Center be open?  

Campus Recreation will continue to engage students by opening to the University community on January 25, 2021, for individual workouts, onsite fitness classes, and a wide range of virtual classes and programs.

Hours: Monday – Thursday 7 am – 8 pm; Friday 7 am – 5 pm; Sunday 11:30 am – 7 pm. Closed on Saturday.

For more information, visit our Covid-19 policies and procedures FAQ page. If you have any questions, please email campusrecreation@wcupa.edu and we will respond in a timely manner. Follow us on Instagram (@wcupacampusrec) and Facebook (WCUPA Campus Recreation) for daily information.

Will the Resource Pantry be open?

Yes, we are working to ensure that the Resource Pantry is safely open and accessible to students both in person and virtually. We will likely have modified hours so please check our Pantry Website for updates.

Will the Campus Store be open?

Yes, please call or check their website for potentially modified hours.

NEW 10/7/20 What is my student organization permitted to participate in during spring 2021?  

The spring 2021 semester will continue with the same safety measures, policies, and guidelines that are currently in place. The Office of Student Leadership and Involvement is committed to students’ development and safety as we continue to combat Covid-19. This pandemic has completely altered our normal way of life and how we like to engage with our students. It’s up to us to figure out healthy ways to overcome the challenges that Covid-19 provides and discover new alternatives and creative solutions. Please read the updated FAQ for Student Organizations and check the Office of Student Leadership and Involvement webpage frequently as you begin your spring planning.

 

 

NEW 10/7/20 What spaces are available for student organizations to reserve on campus?

Spaces available to students have been reduced in accordance with CDC guidelines. This document has been updated with available spaces and occupancy.

In order to reserve space, students must follow the instructions for corresponding buildings.

  • Sykes Student Union: Please refer to the Sykes Union Covid-19 Update page for updated meeting room capacities. You will still need to place reservations for space through 25Live. For questions regarding student organization reservations, please contact Jordan Maxwell at 610-436-1014. Please note that face masks are required in Sykes Union.
  • Ehinger Gym and the Student Rec Center: Email SRCrequests@wcupa.edu for availability. For more information, visit our Covid-19 policies and procedures FAQ page.
  • Sturzebecker Health Sciences Center: Email AHuber@wcupa.edu for availability.

NEW 10/7/20 Are there new policies in the student code of conduct related to Coronavirus?    

Yes, the current updated list of all Safety Precautions appears here at Student Community Agreements , and this list will be updated on a regular basis as new requirements are issued by government, health, or University officials.

Students play a critical role in helping the community mitigate the infection and spread of the Coronavirus. In order to have a successful semester, we will all need to do our part, which includes educating ourselves and abiding by the posted health and safety measures. As such, students have agreed to follow all federal, state, county, local, and University guidelines listed at https://www.wcupa.edu/StudentCommunityAgreements/, as well as those issued throughout the academic year and communicated to students via email.

2020-2021 Student Code of Conduct

What do I do if I feel sick? Will the Student Health Center be open in the spring? 

Yes, Student Health Services will be open Monday – Friday from 8 a.m. – 4 p.m. Services are available by appointment only. Telehealth appointments are also available. Students who need medical care should contact Student Health Services by phone at 610-436-2509.

Students who call with any of the following list of symptoms will be connected with an available nurse/provider for additional screening and triage. The nurse/provider will discuss symptoms and provide guidance for medical care per current CDC recommendations.

  • Fever without suspected etiology
  • Cough
  • Shortness of breath
  • Sore throat
  • Known exposure to someone with presumptive/confirmed Covid-19
  • Any GI symptoms
  • Loss of senses of taste or smell

For more details, please visit Student Health Services Updates for updates regarding Health Center services and procedures. Protocols will be updated in accordance with any changes provided by health authorities.

What do I do if my roomate is showing symptoms?

Encourage them to follow the same protocol recommended to all students showing symptoms. If a student is symptomatic and is tested for COVID-19, the student should self-report by completing the designated University form. For more details, please visit Student Health Services Updates for updates regarding Health Center services and procedures. Protocols will be updated in accordance with any changes provided by health authorities.

Is Student Affairs still providing opportunities for co-curricular experiences?

Yes, Student Affairs is committed to completing the educational mission and continues to engage with all students through our programs and resources. Visit the Student Affairs WeCU website for all of our virtual engagement opportunities.

NEW 10/7/20 Is there a standard for student organization meetings? Can student organizations host events on campus?  

All meetings must continue to follow CDC considerations for social distancing and large gatherings. General meeting rooms are set for social distancing and a limited number of people will be permitted in a given space. There must be a virtual option available. When possible, meetings should be held in the virtual environment. View updated space capacities for Sykes Student Union.

Resources and guidelines are provided for students to utilize spaces on campus that follow CDC considerations, according to the phases of opening directives from the state at that time. Facilities like Sykes Student Union, Student Recreation Center, the library, and Lawrence Hall are operating at lower capacities to comply with state and local health guidelines.

Are students permitted to engage in in-person (face-to-face) service and volunteer activities in the community (e.g., packaging meals at the local food bank; tutoring students at local schools)?  

At this time, we recommend that students support community-based organizations through virtual volunteer opportunities. Such opportunities can be found on Center for Civic Engagement and Social Impact's Social Distancing Page. In-person volunteering and service should only be performed with organizations that have clearly implemented health and safety procedures consistent with state and federal guidelines.

NEW 10/9/20 Will athletic events be held?

At the urging of Council of Trustees Chairperson Senator Tomlinson, West Chester University will be reconsidering our status for spring athletics. We will be seeking additional updates from PSAC, our athletic conference, and the NCAA regarding the status of championships and testing protocols as part of that reconsideration. Once we have received an update from PSAC, we will be in a better position to provide more detailed information.

 

FINANCIAL AID

NEW 10/7/20 Will my financial aid change for the spring term as a result of being remote?

The Financial Aid office will review all award packages based on any new information such as use of credits in winter session, changes to your cost of attendance, change in enrollment status, or COVID-19 relief credits.

NEW 10/7/20 If I decide to go part-time in the spring how will my financial aid be impacted?

This would be considered a change of enrollment status and your financial aid package will be adjusted accordingly. The exception would be if you take credits in the winter session and the sum of your winter and spring are 12 credits or greater you would be considered full time and have no adjustment to aid package. Please see the previous FAQ above for additional scenarios that may result in changes in spring financial aid while remaining full-time.

NEW 10/7/20 Will there be emergency aid available for the spring term as there has been this past year?

If you are facing unexpected financial hardship due to the pandemic and need additional assistance please reach out to the Financial Aid office.

NEW 10/7/20 How should I file my 2021-2022 FAFSA in regards to housing?  

Students should file their FAFSA with their intended housing choice for fall 2021. If a change in housing status is made due to preference or availability, the Financial Aid office will re-evaluate awards at that time.

NEW 10/7/20 How should I file my 2021-2022 FAFSA if I or my family have been financially impacted by the COVID-19 pandemic?  

If you or your family have been impacted by the COVID-19 pandemic, please file the FAFSA with the federal required 2019 tax information and, when you receive your initial financial aid award, contact the Financial Aid office and request a special situations review.

 

WORK STUDY

NEW 10/7/20 If I had a job for the fall 2020 semester can I expect to keep it for spring 2021?  

Yes, if your supervisor and you both agree that you are still able to continue your work for the spring 2021 term, then your contract will be extended into the spring term.

NEW 10/7/20 If I am working on campus this fall, but will no longer be able to access campus for the spring term due to a change in my plans, can I still work in my current job remotely?

The availability of remote work is up to the supervisor. If for any reason a student cannot continue working in their current fall position, they should email workstudy@wcupa.edu in order to be reviewed for another position or additional assistance.

Are all work study jobs going to be offered remotely?

It is up to the department and supervisor to determine whether they can offer remote work to student employees. Decisions will be made based on the tasks listed within each job description and any revised staffing structures in the department.

Does being selected for verification impact my eligibility for a work study position?

Yes, since the federal work study program is a federal need-based program, students are required to complete verification in order to confirm their eligibility. Students who have not submitted their required documentation cannot be reviewed for a federal work study position or additional financial assistance in place of work study. All students should review their “Financial Aid Alerts” on myWCU in order to determine if they still have “initiated” requirements.

If I am offered a work study position, do I have to accept it?

We recognize that some positions will be altered to offer remote or hybrid (both on-site and remote) work, and others will remain on campus. If you do not feel you will be able to complete the job due to changes in the job description, you can decline the position and request to be evaluated for additional financial assistance in place of your work study award.

If I have a work study award should I now expect it to be automatically converted to a grant?

Each student is being evaluated based on their job history, eligibility after any enrollment or housing changes, and current interest in the program. If a student was expected to work this upcoming term and had a job in place, but is now not able to work for that department, they will be considered for additional financial assistance in place of that position.

If a student would have been on the work study program’s waitlist (based on whether they had a job lined up and whether they had completed all of their financial aid alerts to confirm their eligibility), they will be offered a spot on the work study waitlist as we expect openings to continue to be available throughout the spring term.

If I am on the work study waitlist when will I know whether I can expect a job offer or grant funding?  

Most positions for the spring term become available to waitlisted students within the first month of the term (when hired students are required to accept or decline their job offers.) If a student is not able to be offered a job from the waitlist by this time, they then will be reviewed for additional financial assistance if they are still eligible.

Are all students who were originally awarded work study or have filled out an application guaranteed some type of funding from this program for the spring term?

Federal work study is a campus-based program that requires a student to have unmet financial need after their cost of attendance is finalized (based on enrollment and housing status.) Unlike Pell and PHEAA grants, this fund has limited dollars and therefore not all students will be awarded funding. Each student will be reviewed based on their eligibility, timeliness of application, and job history on campus to make an FWS employment determination for spring.

 

STUDENT VETERANS

NEW 10/7/20 Will my GI Bill® Education Benefits be affected by the change in modes of instruction to remote delivery?

On October 1, 2020, VA announced special COVID-19 rules extended to December 21, 2021. With the passage of H.R.8337 – Continuing Appropriations Act, 2021 and Other Extensions Act, the special COVID rules have been extended. Post 9/11 GI Bill students who pursue resident courses converted to an online modality solely due to COVID-19 will continue to receive the MHA rate for resident training.

 

DINING

What dining options will be available this Fall?

Lawrence Dining Hall, Rams Head Food Court (which includes Chick-fil-A, Grille Works, and a combined station of Sandwich Shack and Greens to Go), Starbucks, the Village P.O.D., and Good Uncle will be open for the spring 2021 semester. Status of the food trucks parked on Church Street are determined by the owners of the food trucks, not the University. 

What meal plans are offered this semester?

All meal plans and pricing can be found on myWCU or our campus dish website: www.westchester.campusdish.com

What is Good Uncle?

Good Uncle is a food delivery service that has chef-created meals for students to pick up at various drop points around campus. They have a wide range of offering including healthy salads, baked pasta dishes, and ice cream. Students can purchase their meals on the Good Uncle App. Flex can now be used for Good Uncle. We have also added the use of two meal swipes at the Village POD to purchase a Good Uncle meal.

NEW 10/7/20 What are hours of operation for each dining venue?

CURRENT HOURS:

Lawrence Dining Hall

Monday – Sunday

Brunch 10:30 am – 3 pm; Dinner 4:30 pm – 7 pm; closed for cleaning 3 – 4:30 pm.

Rams Head Food Court

  • Sykes Student Union: Monday – Friday from 7:30 am – 8:00 pm; Saturday and Sunday from 9:00 am – 8:00 pm.
  • Chick-fil-A: Monday – Friday from 10:30 am –7:30 pm; Saturday from 11:00 am – 7:00 pm; closed Sunday; closed for cleaning every day 3 – 3:30 pm.
  • Greens To Go & Sandwich Shack: Monday - Friday from 10:30 am – 7:30 pm; Saturday and Sunday from 11:00 am – 7:00 pm; closed for cleaning every day from 2 – 2:30 pm.
  • Grille Works – Monday – Friday from 10:30 am – 7:30 pm; Sunday from 11:00 am – 7:00 pm; closed Saturday; closed for cleaning everyday 4 – 4:30 pm.

Good Uncle

Monday – Thursday from 5:00 pm – 1:00 am; Friday from 5:00 pm – 2:00 am; Saturday from 11:00 am – 2:00 am; and Sunday from 11:00 am – 1:00 am.

The Village P.O.D.

Monday – Friday from 10:00 am – 6:00 pm; Sunday from 10:00 am – 6:00 pm; closed Saturday.

Starbucks

Monday – Thursday from 7:30 am – 5:00 pm; Friday from 7:30 am – 4:00 pm; Sunday from 12:00 pm – 5:00 pm; closed Saturdays.

Fall Hours of Operation for Dining Services

Dining Services will close all locations (Lawrence, Sykes, Starbucks and Village POD) at the end of business on Friday, November 20, and reopen at the start of the spring 2021 semester – exact date TBD.

What extra precautions are being taken to ensure the safety of the diners?

To comply with safety and health guidelines, the dining experience in all venues will be different, including restricted seating, modified menu options, and use of technology for ordering and payment. In addition, all dining halls will follow the below guidelines:

Face masks & Health Screenings

A face mask will be required to enter any of our dining facilities and all dining staff will be required to wear a mask. In addition, dining staff are also required to be temperature checked daily, and to take a health screening prior to their shift.

Cleanings

Lawrence Dining Hall will be closed twice each day for cleaning and sanitation, once on Saturday and Sunday. Rams Head will be closed once each day for cleaning and sanitation. In all dining halls, there will be extra and frequent cleanings of all surfaces and items that are at higher risk of contamination (door handles, light switches, condiment stations, etc.)

Social distancing

Students will be required to practice social distancing throughout each of our dining locations. Decals will be placed on the floor and at each station to ensure 6ft distances. Kiosks in Rams Head will be pulled from the counters and placed 6-feet apart along the walls.

Seating

  • In accordance with state-mandated occupancy rules, Lawrence Dining Hall will be limited in the number of seats provided. A specific number of seats in both Roman’s Kitchen and Side Café will be available. To counter the limited seating, all food will be placed in to-go containers for students to take out of the dining hall and eat at their leisure.
  • All tables and chairs will be removed from Rams Head Food Court and Starbucks and no seating will be available. All food from Rams Head will be placed in to-go containers for students to take out of the dining hall and eat at their leisure.
    Only 5 people will be allowed inside of the Village P.O.D. at once.

Additional Precautions

  • There will be increased availability of hand sanitizer, ‘no-touch’ service options, and targeted signage with communication to promote good hand hygiene.
  • Plexiglass barriers will be placed in all appropriate areas.
  • The majority of self-serve areas (food, beverages, utensils, etc.) will be eliminated for the time being, with the exception of fountain beverages, cereal, hand-wrapped fruit, and areas with packaged items and bottled beverages. Students will be able to get their own beverages.
  • Disposable silverware, to-go containers, and all condiments will be individually packaged with each meal.
  • No reusable containers or reusable cups may be used in Lawrence Dining Hall for the fall, winter, or spring terms. Disposable cups, lids, and straws will be available at the beverage station.

Will there still be meals available for students with special dietary requirements?

Absolutely. Vegan, vegetarian, and gluten free options are available at Lawrence every day, and custom orders are an option in Rams Head. We encourage students to talk specifically with the District Chef or a manager about other dietary requirements so they may be addressed individually.

Where can I find additional information including meaI plan costs?

 

ON CAMPUS HOUSING SPRING 2021

NEW 10/7/20 How will WCU Residence Life and Housing and USH determine who will get housing for spring 2021?

Priority Housing will be given to students who are in the following categories: Promise Program students, proven hardship cases, academic placements (i.e. student teachers, clinical placements, and internship sites), students with in-person engagements and challenging home learning environments.

NEW 10/7/20 I am a current WCU student and have not applied to live with USH or Traditional housing previously and would like to apply for spring 2021 housing, how do I apply?

Unfortunately, at this time housing is not accepting additional applications for the spring. Please visit the Off Campus and Commuter Student section below for alternative options for housing.


TRADITIONAL HOUSING SPRING 2021

NEW 10/7/20 If I’m currently living on campus, am I allowed to stay?

Current fall 2020 students in Traditional Housing (South Campus Apartments and College Arms Communities) may remain on campus. However, to remain on campus you will need to complete a Housing Intent Form in MyHousing (linked in MyWCU) by Monday, November 30, 2020, by 11:59 p.m. to confirm your spring 2021 plans.

NEW 10/7/20 What if I canceled my housing for the fall semester but need it for the spring semester?

If you completed 2020-2021 Occupancy Agreement but canceled for the fall semester and would like spring housing, visit MyHousing (linked in MyWCU) and complete the Housing Request Form by Monday, November 30, 2020, by 11:59 p.m. You will be notified about the status of your request no later than Friday, December 18, 2020. For the health and well-being of our students, all residents will be placed in single bedrooms at our South Campus Apartments and College Arms Communities.

Traditional Housing has 20 vacancies for the spring. To be considered for Traditional Housing, visit MyHousing (linked in myWCU) to complete the Housing Request Form by Monday, November 30, 2020, by 11:59 p.m.

 

USH AFFILIATED HOUSING SPRING 2021

NEW 10/7/20 Who is being considered for housing in spring 2021?

USH can accommodate a total of 620 students on campus this spring. For the health and well-being of our students, all residents will be placed in single bedrooms at our South Campus apartment communities (Village and East Village). To be considered for USH Affiliated Housing you are required to have a previously completed lease agreement and visit the USH Resident Portal to complete the USH Housing Intent Form by Monday, November 30, 2020, by 11:59 p.m.

NEW 10/7/20 What steps do I need to take if I had a USH 2020-2021 signed lease agreement?

We are asking all USH residents to visit the USH Resident Portal to complete a Housing Intent Form by Monday, November 30, 2020, by 11:59 p.m. You can choose from four options:

  1. Request Spring 2021 Housing Only
  2. Request Spring 2021 and Academic Year 2021-2022 Housing
  3. Request Housing for 2021-2022
  4. Opt-out from On-Campus Housing

NEW 10/7/20 If a student completes a spring 2021 Housing Intent form in either Traditional Housing or USH Affiliated Housing and it is not approved, what happens?  

If a student is not approved for spring 2021 housing, they will have the option to complete a Housing Intent Form for 2021-2022 academic year or to opt out from future housing communications.

NEW 10/7/20 When will I be notified that I have been accepted for on-campus housing for spring 2021?

You will receive an email on or before December 18, 2020, informing you of your housing status.

When will I be notified that I have been accepted for on-campus housing?

You will receive an email on or before July 29, 2020 informing you of your housing status from either WCU Traditional Housing or USH Affiliated Housing.

NEW 10/7/20 Will I be able to get a parking permit for South Campus?

All approved students living in the South Campus Apartment Complex, The Village Apartments and the East Village Apartments can apply for a semester parking pass through West Chester University Parking Services. All questions regarding parking on campus should be directed to WCU Parking Services. WCU Parking Services will provide the specific parking passes available for Spring 2021.

NEW 10/7/20 If I don’t have a vehicle, how can I get to North Campus?

West Chester University offers shuttle service for students to travel between North and South campuses.

NEW 10/7/20 Am I required to have a meal plan?

No, students residing in the apartments (Village, East Village, SCAC and College Arms) are not required to have a meal plan. Every apartment has a kitchen with refrigerator, microwave, dishwasher and stove. However, meal plan options are available for your convenience. 

NEW 10/7/20 If I purchase a meal plan, what options are available to me?

WCU and its dining services partner, Aramark, are committed to adapting our operations to ensure students who will be on campus in the spring have safe access to a variety of dining options.

 

TRADITIONAL HOUSING FOR 2021-2022 ACADEMIC YEAR

NEW 10/7/20 Will I be guaranteed housing for the fall 2021 term and what is the process?

While there are no guarantees, our goal is to accommodate as many students as possible. Current first-year students in particular, with a previously completed 2020-2021 occupancy agreement will be given priority consideration for the 2021-2022 academic year. Students will be asked to complete a Housing Interest Form for the 2021-2022 academic year. We ask that you visit MyHousing (linked in MyWCU). We will review all Housing Interest Forms and contact students in the spring semester. If space is available, you will be required to complete a new application and sign a new occupancy agreement for 2021-2022 to secure housing.

NEW 10/7/20 I am a current WCU student and have not applied to live with USH or Traditional housing previously and would like to apply for 2021-2022 academic year, how do I apply for housing?

At this time we are not accepting new applications from current WCU students for the 2021-2022 academic year. Additional information will be forthcoming in the spring regarding WCU on-campus housing. Please visit the Off Campus and Commuter Student section below for alternative options for housing.

 

USH AFFILIATED HOUSING FOR 2021-2022 ACADEMIC YEAR

NEW 10/7/20 Will I be guaranteed housing for the fall 2021 term and what is the process?

While there are no guarantees, our goal is to accommodate as many students as possible. Current first-year students in particular, with a previously completed 2020-2021 lease agreements, will be given priority consideration for the 2021-2022 academic year. We will review all Housing Intent forms and contact students starting in January. You will be asked to sign a new lease agreement for 2021-2022. If you resided in USH housing during any term of 2020-2021 academic year you will be required to pay non-refundable application fee for 2021-2022.

NEW 10/7/20 Will I get the same room assignment for the 2021-22 academic year?

We cannot guarantee that you will receive your previous housing assignment. However, once we assign rooms, we will offer a room change period prior to the start of the fall semester.

NEW 10/7/20 Can I be guaranteed the same roommates as previously assigned?

Although we cannot guarantee roommate requests for the fall, we will do our best to accommodate your request.

NEW 10/7/20 What will happen with my $200 non-refundable application fee paid from the 2020-2021 lease term?  

The application fee paid to USH for affiliated housing remains non-refundable. If you paid a $200 non-refundable application fee and did not live with USH during the 2020-2021 term, you will not be required to pay another $200 non-refundable application fee for the 2021-2022 academic year.

NEW 10/7/20 I am a current WCU student and have not applied to live with USH or Traditional housing previously and would like to apply for 2021-2022 academic year, how do I apply for housing?

At this time we are not accepting new applications from current WCU students for the 2021-2022 academic year. Additional information will be forthcoming in the spring regarding WCU on-campus housing. Please visit the Off Campus and Commuter Student section below for alternative options for housing.


LIVING ON CAMPUS SPRING 2021

NEW 10/7/20 Are there guidelines for living on campus?

Yes. Students living on campus will be required to follow the guidelines outlined by West Chester University and federal, state, county or local governmental agency.

On Campus Housing – COVID Rules and Regulations:

  • Face Coverings – Requirement of personal face coverings/masks in common areas for visitors and students.
  • Social Distancing – Students will need to practice 6 feet of safe social distancing.
  • Amenities – Building amenities will have reduced occupancy to maintain social distancing guidelines.
  • Family Unit is defined as a group of students who share an apartment, suite, or bathroom.
  • Guest Privileges are suspended. After you have completed your move in, to protect the residential community, guests will not be permitted.

This means that you are not to visit any other apartment and you are to have no guests in your apartment. To ensure all have the same understanding, a guest is defined as anyone who is not officially assigned to your unit. Should any resident be documented for willingly ignoring the University’s guidelines that you signed and agreed to follow, the University reserves the right to temporarily remove you from campus housing until your conduct matter has been resolved.

Ongoing monitoring of the health and safety of the community will occur continually. We expect if guest privileges are reinstated, residents should expect strict limitations, which will be communicated at that time.

Because of the overriding concern for the health and safety of our community, WCU reserves the right to amend, modify, delete, or add new and additional rules and regulations to the use and care of the facilities in furtherance of those health and safety concerns. Such amendments will be emailed to residents and posted within the residential facilities.

NEW 10/7/20 What happens if I get sick?

If a student is symptomatic, the student will need to call Student Health Services for guidance and/or an appointment with a provider. Services are available by appointment only: 610-436-2509. If a student is symptomatic and is tested for COVID-19, the student should self-report by completing the designated University form. Students will be provided the option to self-isolate in University-designated locations. In addition, we are asking all residents to have a quarantine ready bag. Please see link for suggested items. Also, there will be a separate charge for isolating on campus with USH. Please note: If a student must return home, they will be permitted to return to on-campus housing once being cleared from the medical provider. Chester County Health Department (CCHD) will be notified. CCHD has been responsible for conducting contact tracing and notifying individuals who may have been exposed.

NEW 10/7/20 What steps are both WCU Traditional Housing and USH Affiliated Housing doing to keep on-campus housing clean?  

In an effort to ensure the well-being of our students, high traffic areas and touch points will be cleaned more frequently. Building common areas and amenity usage will be modified to ensure we remain in compliance with federal, state, local, and University guidelines. All students and staff will be required to follow the guidelines. These and all other guidelines will be posted throughout our communities and they must be adhered to at all times.


OFF CAMPUS AND COMMUTER STUDENT INFO

NEW 10/7/20 How do I find off campus housing for the UPCOMING 2021-2022 academic year?

The Office of Off Campus and Commuter Services (OCCS) wants to empower you to make the best decision for you and your family. OCCS encourages you to begin researching your options early as we know housing for the upcoming academic year becomes increasingly competitive as the current academic year progresses. Researching early does not mean you should sign early. Consider these steps:

  1. OCCS partners with com. In addition to viewing available rentals, Places4Students allows students to search/post for sublets and make roommate connections. Note! *If you are renting with other students in the Borough of West Chester or in West Goshen Township, you must rent in a student-zoned rental.* You can find out if the rental you are considering is student-zoned by asking the property owner.
  2. Attend OCCS housing events. View the OCCS RamConnect Page for up-to-date programs that will help you with your housing search.
  3. Watch OCCS’ YouTube channel for recordings of programs and tips.
  4. Schedule an individual appointment with Off Campus and Commuter Services by emailing commuters@wcupa.edu and/or Maggie Holroyd at mholroyd@wcupa.edu.
  5. Review the terms of your lease with Free Student Legal Services. Schedule an appointment with Free Student Legal Services by logging on to myWCU.

NEW 10/7/20 How do I find off campus housing for the CURRENT 2020-2021 academic year?

The availability for housing and the period for which you can obtain a lease will be managed by individual property owners. An option to consider is trying to negotiate with the landlord for a month-to-month lease. This option may give you more flexibility and, given the circumstances, some landlords may be more willing to negotiate. Consider these steps:

  1. The Office of Off Campus and Commuter Services (OCCS) partners with com. In addition to viewing available rentals, Places4Students allows students to search/post for sublets and make roommate connections. Subletting may be a good option to consider if you are looking for a lease mid-academic year. Note! *If you are renting with other students in the Borough of West Chester or in West Goshen Township, you must rent in a student-zoned rental.* You can find out if the rental you are considering is student-zoned by asking the property owner.
  2. Attend OCCS housing events. View the OCCS RamConnect Page for up to date programs that will help you with your housing search.
  3. Watch OCCS’ YouTube channel for recordings of programs and tips.
  4. Schedule an individual appointment with Off Campus and Commuter Services by emailing commuters@wcupa.edu and/or Maggie Holroyd at mholroyd@wcupa.edu.
  5. Review the terms of your lease with Free Student Legal Services. Schedule an appointment with Free Student Legal Services by logging on to MyWCU.

NEW 10/7/20 What University resources are available to me as an off campus/commuter student?

WCU’s Department of Off Campus and Commuter Services (OCCS) is offering virtual one-on-one appointments to assist students with any questions. Email commuters@wcupa.edu with questions and/or to set up a virtual one-on-one appointment. Attend OCCS events. View the OCCS RamConnect Page for up to date programs. Get involved with the Off Campus and Commuter Student Association.  Other University resources include, and are not limited to, Counseling Services, Health Services, the Campus Library, Sykes Student Union, and the Campus Rec Center. Please contact each of the departments for modifications of services and hours.  Also check out WeCU Student Affairs Virtual Engagement Opportunities & Resources and the Student Support Center.

Does the University offer free student legal aid?

West Chester University offers free legal services to currently enrolled students. Schedule an appointment with Free Student Legal Aid on myWCU or visit  the Legal Aid website for more information.

What is Advocates for Student Renters Group?  

The Advocates for Student Renters Group is a group of WCU student renters who are actively meeting to discuss renting housing in the greater West Chester area. They have advocated for greater flexibility with lease terms, a lower cost for rent, rent relief, and other concerns related to the student rental process. If you are interested in discussing renting off campus with other students, visit their Facebook group.

Will I still get the two WCU face masks?

Yes, two face masks are available to each student. Please visit the Sykes Student Union information desk with your student ID to pick up your masks.

Does the WCU Student Code of Conduct apply to my life off campus/commuting/while taking remote classes?

The WCU Student Code of Conduct and expectations of being a responsible citizen to protect our community apply to you regardless of where you live. Please visit the Student Conduct page for all University regulations and guidelines.

NEW 10/7/20 How do I manage life off campus and Covid-19?

Communicating Concerns with Others Regarding Covid-19

Good healthy adult communication begins with being honest about sharing space. Consider sharing your concerns about the health risks. If your concern is not respected, please take care of your own health and exercise caution by distancing yourself. Control the controllables!

Stay informed and share resources like the Centers for Disease Control and Prevention’s (CDC) FAQ to help keep yourself and others healthy.

If You or a Roommate Gets Sick

If a student is symptomatic, the student will need to call Student Health Services for guidance and/or an appointment with a provider. If a student is symptomatic and is tested for Covid-19, the student should self-report by completing the designated University form. The student and potentially the roommates will be asked to return home if possible. Chester County Health Department (CCHD) will be notified. The CCHD has been responsible for conducting contact tracing and notifying individuals who may have been exposed.

 

Questions to Consider Asking Roommate(s) Regarding Covid-19

SAFETY

  • Have you previously been diagnosed with Covid-19?
  • Do you have a higher risk for severe illness if exposed to the virus?
  • What precautions do you take to stop the spread? (ie. wearing a mask, hand washing, cleaning high-touch surfaces, etc.)
  • How do you practice social distancing?

SOCIAL

  • Will you be working during the semester?
  • Do you plan to visit or stay with family, friends, or romantic partners during the semester?
  • Do you have plans to travel this year?
  • Do you plan to frequently visit restaurants, bars, or other establishments?

SPACE

  • How will we clean shared surfaces and spaces?
  • Are you comfortable with having guests over and what is our guest action plan?
  • If asked, are you willing to isolate for your roommates’ needs?
  • If a roommate has symptoms or tests positive for Covid-19, what is our plan?

Hosting or Participating in Social Gatherings

As stated by the U.S. Department of Health, PA Department of Health, and the Chester County Health Department, it is recommended to refrain from social gatherings, including hosting at home, and to practice social distancing by maintaining a six-foot distance from others as much as possible.

 

Social Distancing and Social Gatherings

We are expecting students living off campus to refrain from hosting social gatherings that could lead to the transmission of Covid-19. This is a global health emergency that requires all of us to exercise conscientious behavior and compassion toward one another by not engaging in activities that will continue to spread the virus.

 

NEW 10/7/20 How do I terminate my lease?

A lease is a contract with your property owner. If you are looking to terminate your lease, start with a conversation with your property owner. If your lease/property owner allows, sublet your rental. You can list your subletting opportunity on Places4Students by visiting this website.  Additionally, consider the following tips:

  • Schedule an appointment with WCU Free Student Legal Services. The lawyer may be able to offer suggestions about the lease terms and how to get out of the lease. Contact Student Legal Services here for more information.
  • Set up an appointment with Off Campus and Commuter Services by emailing commuters@wcupa.edu and/or Maggie Holroyd at mholroyd@wcupa.edu.
  • Check out the Advocates for Student Renters Group. This is a group of WCU student renters who are actively meeting to discuss renting in the greater West Chester area. They have advocated for greater flexibility with lease terms, a lower cost for rent, rent relief, and other concerns related to the student rental process. If you are interested in discussing renting off campus with other students, visit their Facebook group.

Where do I go to find rent relief?

Start by contacting your property owner and negotiating the terms of your lease. Schedule an appointment with WCU Free Student Legal Services. The lawyer may be able to offer suggestions about the lease terms. Contact Student Legal Services for more information. Additionally, consider reviewing your state and local municipality’s resources.

 

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