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Employer Reimbursement

Contact Bursar  


25 University Avenue, Suite 50
West Chester, PA 19383

Phone: 610-436-2552
Fax: 610-436-3049

Payments: 8:00am - 4:00pm Weekdays (Wednesday 9:00am)
Office closes at 4:30pm

Account Representatives:
For students whose last name begins with:
A-G: Sheri Russel, 610-436-3078
H-O: Alanna Gorecki, 610-436-2270
P-Z: Sandy Drumm, 610-436-3080

Staff Directory

Employer Reimbursement Plan

West Chester University’s Employer Reimbursement Plan is designed for students whose employers offer reimbursement for tuition charges.  It allows participants to defer their tuition payments to West Chester University until after the term has been completed.  There are no finance or interest charges. 


Participation in the plan is open to all enrolled WCU students. Eligibility is contingent upon your employer completing Part II of the application. To be accepted into this plan, you must be in good financial standing with the University; you must have no outstanding balance and a have a good payment history.

Application Deadlines

To apply for the plan, complete Part I of the application and have your employer complete Part II.  Applications are to be submitted for each term when using employer tuition benefits.  Return the completed application to the Bursar’s Office by the dates listed below:

Summer 2019

  • Summer I    May 17, 2019
  • Summer II   June 21, 2019
  • Summer III  July 26, 2019

Students admitted after the dates listed above should contact the Office of the Bursar for information.  If you are enrolled in sessions, please indicate "Full Term" on the application, as it is not necessary to complete separate applications.


Students are strongly encouraged to register for all sessions within the term. Delayed enrollment may limit the benefits of this program.  Financial holds are placed on student accounts with any unpaid balance.


Upon acceptance of your application and completion of your registration, a credit will be placed on your account reflecting the expected payment from your employer. This will prevent late charges from accumulating on your account and allow you to register for the next term at the regularly appointed time.

You will be responsible to pay all charges not covered by the plan. For example, if your employer is covering 75% of your tuition only, you will be required to pay the remaining 25% of tuition, plus any fees not covered by your employer. The balance that is not covered by the plan must be paid by your initial due date.

You may also elect to use our payment plan for the portion not covered under this plan.  View the Payment Plan page for additional information.


All payments are due within three weeks after the semester ends.  You are required to pay the deferred portions of your bill whether or not you have completed the course work or have been reimbursed by your employer.  Payment may be submitted online via QuikPAY or in person with a check or money order payable to WCU by the dates listed below:

Payments must be received by the following dates:

Spring 2019

  • Session I--April 5, 2019
  • Full Term & Session II--June 7, 2019

Summer 2019

  • Summer I   July 19, 2019
  • Summer II   August 23, 2019
  • Summer III  September 14, 2019
  • MBA Students August 2, 2019

In the event that you do not make payment at the required time, the following sanctions will apply:

  • The credit will be removed from your student account.
  • A hold will be placed on future registration.
  • You will be ineligible for the plan in the future.


West Chester University reserves the right to conduct random audits, which involve contacting your employer about your employment status.  

Returned Payments

A $25 fee will be charged to your account for each payment returned by the bank for any reason. A late fee may also be charged, and you will be disqualified from the program.


If you drop a class or withdraw from the University, all payments are due immediately. The normal University refund policy would then apply. For more information, please refer to the Refund Policy located on the Registrar's website.

For More Information

Please contact the Bursar’s Office at 610.436.3079

*NOTE: Please download the pdf to your computer, complete it, and email to your employer.

  ERP  Application  

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