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Employer Reimbursement

Contact Bursar  


25 University Avenue, Suite 50
West Chester, PA 19383

Phone: 610-436-2552
Fax: 610-436-3049

Summer Hours:
Payments: 8:00am - 3:30pm
Office closes at 4:00pm

Account Representatives:
For students whose last name begins with:
A-G: Sheri Russel, 610-436-3078
H-O: Alanna Gorecki, 610-436-2270
P-Z: Jessica Ehst, 610-436-3080

Staff Directory

Employer Reimbursement Plan

This plan allows participants to defer their tuition payments until the completion of the semester, with no finance or interest charges.  West Chester University's Employer Reimbursement Plan is designed for students whose employers offer reimbursement for tuition charges, upon completion of the semester.   


Participation in the plan is open to all actively enrolled WCU students.   You must be in good financial standing with the University with no outstanding balances.  

You must complete and submit the online application and your employer representative must confirm your eligibility for each semester which you intend to use your tuition benefits. 

Application Process

To apply for the Employer Reimbursement Plan, you must complete the online application and your employer must approve it.  Your enrollment in the plan will not be complete until your employer approves.  The application process works as follows:

1.  Submit the online application.  In your application, you will provide contact information for your supervisor or employer representative who can approve your participation in the plan.

2.  You will receive an email confirmation of your application, and the supervisor or employer representative will receive a separate email request to approve your application.

3.  You will receive an email from West Chester University confirming your official enrollment.

Application Deadlines

You must submit an online application for each session in which you intend to enroll in the Employer Reimbursement Plan.  We must receive you completed application, including approval from your employer by the following dates:

  • Fall Full Semester & Session 1 2019--------August 26, 2019
  • Fall Session 2 2019------------------------------October 21, 2019
  • Winter 2019/2020----------------------------December 16, 2019
  • Spring Full Semester & Session1 2020----January 21, 2020
  • Spring Session 2 2020----------------------------March 16, 2020

Students admitted after the dates listed above should contact the Office of the Bursar for information.  


Students are strongly encouraged to register for all sessions within the semester. Delayed enrollment may limit the benefits of this program.  Financial holds are placed on student accounts with any unpaid balance.


Upon acceptance of your application and completion of your registration, a credit will be placed on your account reflecting the expected payment from your employer. This will prevent late charges from accumulating on your account and allow you to register for the next session at the regularly appointed time.

You will be responsible to pay all charges not covered by the plan. For example, if your employer is covering 75% of your tuition only, you will be required to pay the remaining 25% of tuition, plus any fees not covered by your employer. The balance that is not covered by the plan must be paid by your initial due date.

You may also elect to use our payment plan for the portion not covered under this plan.  View the Payment Plan page for additional information.


All payments are due within three weeks after the session ends.  You are required to pay the deferred portions of your bill whether or not you have completed the course work or have been reimbursed by your employer.  Payment may be submitted online via QuikPAY or in person with a check or money order payable to WCU by the dates listed below:


  • Summer Session 2 ------------------------------ August 23, 2019
  • Post Summer Session -------------------  September 14, 2019
  • Summer MBA Students ------------------------- August 2, 2019
  • Fall Session 1 2019 -------------------------- November 1, 2019
  • Fall Full Semester and Session 2 2019 ---- January 3, 2020
  • Winter 2019/2020 ---------------------------- February 14, 2020
  • Spring Session 1 2020 -------------------------- March 28, 2020
  • Spring Full Semester & Session 2 2020 ------ May 23, 2020

If you do not make payment by the required due date, the following sanctions will apply:

  1.  A hold will be placed on future registration.
  2.  You will be ineligible for the plan in the future.


West Chester University reserves the right to conduct random audits, which involve contacting your employer about your employment status.  

Returned Payments

A $25 fee will be charged to your account for each payment returned by the bank for any reason. A late fee may also be charged, and you will be disqualified from the program.


If you drop a class or withdraw from the University, all payments are due immediately. The normal University refund policy would then apply. For more information, please refer to the Refund Policy located on the Registrar's website.

For More Information

Please email or contact the Bursar's Office at (610) 436-3079.

ERP Application

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