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Curriculum and Academic Policies Council (CAPC)

Proposals

Contact Us  

Curriculum and Academic Policies Council (CAPC)

Dr. Josh Auld
Chair
610-436-0046
JAuld@wcupa.edu


Andrea Grinwis
Academic Affairs Programs and Policies Manager
610-436-3551
AGrinwis@wcupa.edu

Proposals

Scoll down for: CIM FAQs, CIM Open Lab Dates, Rubrics, Gen Ed Rubrics, Distance Ed Requirements, and Handbooks.

CAPC Proposal Process

Utilize CIM (pronounced Kim), our new curriculum management software, to submit course, policy, and program proposals to CAPC.

Use the links below to access CIM forms and training.

CIM-Approvers CIM-Course CIM-Policy CIM-Programs
Utilize this screen to edit, review, and approve a proposal that has reached your queue in workflow. Utilize this form to edit, add, reactivate, or inactivate a course, including making changes related to gen ed, distance ed, and condensed format.

Temporary Spring & Fall 2017: Click here to request that a current policy be migrated for editing in CIM.

Utilize this form to propose new division, college, or department policies. The form is also used to add policies to specific programs of study.

Utilize this form to edit, add, reactivate, inactivate, or delete a program. This replaces the old Program Action Form.

As always, Andrea Grinwis will continue to support our CAPC processes. Feel free to email her at agrinwis@wcupa.edu.

CIM Open Lab Opportunities

If you have questions on a proposal that you're currently creating or editing in CIM, now is your chance to sit down with CAPC Support and the CAPC Chair for in-person assistance. Please bring along a laptop or a tablet, unless a computer lab is indicated as the location. Please RSVP for the session you'd like to attend.

  • Wednesday, September 13, 1-3pm - Anderson 017 (computer lab)
  • Thursday, September 28, 11am-1pm - Philips Lower Level Conference Room Cancelled!
  • Thursday, October 5, 11am-1pm - Philips Lower Level Conference Room ADDED!!
  • Wednesday, November 8, 1-3pm - Main 132
  • Thursday, November 9, 11am-1pm - Main 132

Frequently Asked Questions: CIM

Does it matter which internet browser I use?

Yes. While CIM will work on Google Chrome, Mozille Firefox, or Internet Explorer, it is recommended that you use either Chrome or Firefox. CIM only works with the most recent versions of Internet Explorer.

How do I know if my course proposal requires full CAPC review or if it can go through circulation?

If the course you’re editing or adding is an elective, then it can go through circulation.  All required courses, gen eds, and proposals that seek a modality change, such as condensed format or distance ed approval, must go through full CAPC review. 

How do I know if my course or program proposal requires CPE review?

Any course or program that involves the preparation of teachers or other school professionals must be reviewed by the Council on Professional Education.

How do I use the search box in CIM?

For a course, enter in the course abbreviation, a space, and the number or enter in part of the course/program title with an asterisk on either side, much like you would use quotation marks to search.

How do I know where a proposal is located in workflow?

Access CIM-Course or CIM-Program, search for the course or program, and look at the Workflow list on the right-hand side of the proposal.  The role in orange is where a proposal currently stands. 

How do I edit a proposal once I've submitted it?

Once a proposal has been submitted to workflow, you only have access to edit it if it's in your queue in CIM. If the proposal is at a different step, for example the Department Chair or Dean, then you'll need it to be rolled back to you.

Once the proposal has been rolled back to you, you'll need to go into the CIM-Approvers screen to access it. Simply use the link for CIM-Approvers above, then search for your name (if you are the preparer) or your role (if you are the Dept. Chair, Dean, committee chair, etc.) in the "Your Role" drop-down menu. Once you do that, you will have access to any proposals in your queue. You can then edit, rollback, or approve.

When editing a course, do I click the “propose new course button?”

Only select “propose new course” when you are creating a brand new course.  If you are editing an existing course, search for the course and then click the Edit button.

The system is asking for something that I know is not required for my change.  Do I still have to upload/fill in the field?

The system wants to see that something is uploaded or that the field in question is filled in, but it doesn’t care what you put there.  Use a dummy Word doc to fill a required upload, or hit the space bar a time or two to fill a required field.  Be sure to check in with CAPC to make sure the upload or field is truly not required.

Do I have to complete the SLOs for simple course changes?

Yes, please complete this field.  We’d like to populate the SLO field for all courses, and the only way to do that is to complete this field the first time you make an edit to a course in CIM.

I’m the preparer, why does the proposal seem to come to me again?

The preparer appears in CIM a second time, so you have a chance to review the proposal before it heads off to the appropriate CAPC committee.  If edits are required, this also allows CAPC committees to roll a proposal back to you for those changes at step 4 or 5, instead of step 1.

I’m a chair.  Why does my department secretary get CIM notifications when proposals come to me?

Department secretaries appear in the chair roles with their chairs, just in case a department admin ever needs to access a proposal on a chair’s behalf. 

I have a number of course changes to make.  Is there a way to do one large proposal?

Unfortunately, no.  CIM synchs with PeopleSoft, so for each course or program update you need to make, you must find that specific course or program and make the edit via its own proposal.

I have to update requirements in one of my programs, but I’m not sure how to edit the curriculum table I find in CIM.  Can I just type text in this space or copy over my advising sheet?

One of the most significant changes we made to the catalog when we went live with our new online version was to clean-up each program’s curriculum, so there is now a standard format for that information. It was our goal to provide more clarity to the students.  Students are also able to print that page and use it as an advising sheet.  To that end, we ask that you follow the procedures for “creating a catalog-ready program curriculum in CIM” as outlined in the CIMBasic-Programs Training Guide.  There is also a training video posted for help editing or adding a curriculum table.

 

Rubrics

The following rubrics are used to review all syllabi:

General Education Rubrics

Distance Education Requirements

The checklists below outline information required when preparing Distance Education proposals.

Handbooks

The following handbooks may be useful to you as you proceed: