Proctoring Center

The purpose of the OSSD Proctoring Center is to provide accessible testing in a distraction reduced setting for disabled students who are registered with the OSSD and have a reasonable accommodation that provides the student with the ability to test in an alternate setting. Students should arrange for proctoring at least one week in advance of the scheduled test by completing the online Proctoring Center request form.

 

STUDENTS:

When requesting use of proctoring services, please note the following:

  1. You should complete an online OSSD Proctoring Center request form; by completing the form, you acknowledge that you understand your rights and responsibilities associated with this accommodation. You also agree that you will abide by the University's Student Code of Conduct and the Honor Code as laid out by the OSSD Proctoring Center.
  2. When your professor has accepted your request, you will receive a confirmation email that will provide scheduling details (if you do not receive a confirmation email, you will need to ask your professor if they have completed their portion of the form)
  3. For additional information, please contact ossdpc@wcupa.edu

Student Instructions

Contact Information

Proctoring Center: 610-436-2292 Email: OSSDPC@wcupa.edu

Quick Tips

A student request is required for EVERY EXAM!

For instance, if you have 3 exams for a Biology class, you will need to complete 3 separate Proctoring Center request forms.

Student requests must be submitted at least one week before the scheduled exam.

Purpose of the Proctoring Center

The purpose of the OSSD Proctoring Center is to provide accessible testing in a distraction reduced setting for disabled students who are registered with the OSSD and have a reasonable accommodation that provides the student with the ability to test in an alternate setting.

Scheduling Protocol

  1. 1. The student will complete the online form
  2. The student will login using their WCU email and complete all 3 sections of the online form.

    • Section 1: Course Information
      Please select the correct course and section number. Then correctly enter your professor’s WCU email.
    • Section 2: Exam Date and Time
      Please review the Proctoring Center hours of operation before scheduling. Your professor CAN NOT schedule an exam for you when the Proctoring Center is not open. Please pick at least 2 different dates when scheduling.
    • Section 3: Accommodations
      Please select YOUR TESTING accommodations and click submit. Please let your professor and Proctoring Center staff know one week in advance of the exam if you need any assistive services and/or technology to complete the exam.

    Your completed request will automatically be forwarded to your professor via email.

  3. The professor will then schedule your exam at the Proctoring Center.
  4. Once your professor schedules your exam, you will receive a confirmation email that will contain the exam information. If you do not receive a confirmation email that your exam has been scheduled, please follow up with your professor before contacting OSSD Proctoring Center staff.

 

FACULTY

When a student has submitted an online Proctoring Center request form, please note the following:

  1. You should complete your portion of the form; once you do so, the student will receive confirmation that their proctoring appointment has been scheduled
  2. "Paper" exams/tests should be emailed to ossdpc@wcupa.edu at least 72 hours prior to the scheduled exam (the OSSD may require additional time if the exam needs to be formatted differently). If you would like to deliver hardcopy testing materials, you may do so during normal business hours of M - F; 8:00 a.m. - 4:30 p.m. We are closed on Wednesdays from 1:00 - 3:00 for our Staff Meeting and Continuing Education.

Faculty Instructions

Contact Information

Proctoring Center: 610-436-2292 Email: OSSDPC@wcupa.edu

Quick Tips

All exam scheduling at the Proctoring Center is online.

Please submit one request per student for each exam.

Purpose of the Proctoring Center

The purpose of the OSSD Proctoring Center is to provide accessible testing in a distraction reduced setting for disabled students who are registered with the OSSD and have a reasonable accommodation that provides the student with the ability to test in an alternate setting.

Scheduling Protocol

  1. A student will initiate the scheduling process by submitting a request online at least one week in advance. The student must specifically request any assistive services and/or technology needed to complete the exam. The student's request will be forwarded to his/her professor.
  2. Faculty will login in using their WCU email and complete the online form.
    • Part 1: Instructor and Student Information
      Only students that have submitted an online student request form can be located in this section. If you cannot locate the student name, please advise the student to submit an online request.
    • Part 2: Exam Information
      Select Course and Section, Proctoring Requirements, Allowable Materials.
      Add additional instructions if needed.
    • Part 3: Exam Scheduling
      First, review Proctoring Center hours of operation on the right of the calendar before scheduling. Faculty cannot schedule an exam when the Proctoring Center is not open. Then select the exam date and start and end time of the exam. The end time should include all time allowed including time and a half or double time. Then hit Submit Request at the bottom of the page.
    • Faculty, Student, and Proctoring Center will then receive a confirmation email containing the exam details. Please review this email and let Proctoring Center staff know if something is incorrect.

 

Fall 2021 Proctoring Center Hours

Note: Nursing students taking exams for Nursing classes only should contact ossdpc@wcupa.edu directly to schedule your exam at least 5 days prior to your exam.)

 

Day Open Close
Monday 8:00 a.m. 4:00 p.m.
Tuesday 8:00 a.m. 4:00 p.m.
Wednesday 8:00 A.M. 12:00 P.M. 
Thursday 8:00 a.m. 4:00 p.m.
Friday 8:00 a.m. 4:00 p.m.

Exam Guidelines

  • Students should arrive for their scheduled exam a few minutes prior to the time stated in the confirmation email and must provide their WCU Student ID card prior to taking an exam. The end time of the exam is fixed and will not be adjusted for tardiness. If a student arrives too late to begin the exam (as determined by the OSSD staff), the instructor will be notified by email that the exam will need to be rescheduled.
  • In order to reschedule a missed or cancelled exam, students must submit a new online request form. The OSSD cannot determine the rescheduling of exams.
  • Once a student begins an exam, they must complete the exam within the predetermined time frame without leaving the room.
  • West Chester University’s Code of Conduct is in effect at OSSD. OSSD staff reserves the right to monitor student activity at all times during test administration.
  • Food and drink must be examined by OSSD staff and is not allowed near electronic equipment.
  • All personal items (including, but not limited to, cell phones, smart watches, coats and backpacks) must be checked in by OSSD staff prior to the start of the exam. Electronic devices must be turned off. Staff will monitor these items during the examination period. Complete security is not guaranteed.

Scheduling Protocol

  • Only students registered with the OSSD may use the Proctoring Center.
  • Students whose accommodations include a reader and/or a scribe should 

    contact the Proctoring Center

    at least one week in advance of the exam to arrange for a reader and/or scribe.

  • Students must initiate the scheduling process by submitting an OSSD Exam Proctoring Center Request at least one week in advance (less notice may be permissible during the summer sessions; the online form will NOT be available during the summer sessions).
  • Nursing students taking exams for Nursing classes only should contact ossdpc@wcupa.edu directly to schedule your exam.
  • Students must specifically request any assistive services and/or technology needed to complete the exam.
  • Students' requests will be forwarded to their professors, who must then complete their portion of the OSSD Exam Proctoring Form.
  • Once the student and professor have both completed their portion of the online form, emails are sent to the student, professor and proctoring staff confirming the proctoring appointment.

Do your accommodations include a reader and/or scribe?

  • If your accommodations include a reader and/or a scribe you should

    contact the Proctoring Center

    at least one week in advance of the exam to make the necessary arrangements.

Suggestions

  • If you do not receive a confirmation email within 3 days of submitting the initial request, then you should email your professor and cc: ossdpc@wcupa.edu.
  • Schedule exams as soon as possible. If you have all your exam dates, schedule all your exams for the entire semester. Please note that a separate request form is required for each test that you wish to take in the Proctoring Center.
  • If you or your professor have any questions,

    contact the OSSD.
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