Fiscal Year End - FY 2020
We ask your help to make this year-end a success and for you to take the steps below to help us achieve these goals. As we approach our June 30th fiscal year-end, please be reminded of the deadlines and notify faculty and staff of the following processing timelines. Please pay close attention to the purchasing card information.
If you have general questions, comments, or concerns about our year-end processes, please contact Jennifer Coffey, Controller (x2848).
Thank you.
TRAVEL EXPENSES
Travel expense reimbursement requests should be sent to the Accounts Payable Office no later than June 12th, for travel through May 31, 2020. For travel reimbursements for June 1st through June 30th, the travel expense reimbursement must be sent to the Accounts Payable Office no later than July 6, 2020.
Reimbursement forms and receipts may be sent electronically to the Accounts Payable Office.
Travel reimbursement requests turned in after July 6th will be applied to your FY 2021 budget.
Please contact Nicole Bobbert, Accounts Payable Manager (x5654) with any questions.
EXPENSE TRANSFERS
If you have any expenditure transactions that should be recorded differently to better reflect the nature of the transaction, go to the Finance and Business Services SharePoint site and complete the Expense Transfers Request form. Please review your reports now and if necessary, request any needed adjustments as soon as possible.
The last day to submit Expense Transfer Request for FY2020 expenses is June 30, 2020.
Please contact Joan Weber, Senior Accountant (x2850) with any questions.
GOODS AND SERVICES
Payment Requests - For a payment request to be processed in FY2020, it must be received by Accounts Payable at 201 Carter Drive, Suite 200 no later than June 5, 2020. Any questions regarding this should be directed to Nicole Bobbert, Accounts Payable Manager (x5654).
Requisitions - Requisitions for services or goods to be provided/delivered prior to June 30, 2020 must be entered in SAP and accessible to Purchasing by June 12, 2020. Questions on this should be directed to Bob Malone, Purchasing Manager (x1019) or Jeff Baun, Director of Business Services (x2705).
Invoices - If you have received any invoices for services or goods provided/delivered prior to June 30, 2020, they must be submitted to Accounts Payable as soon as possible but no later than July 6, 2020. Questions on this should be directed to Nicole Bobbert, Accounts Payable Manager (x5654).
Delivered Merchandise – If you have any merchandise which was delivered directly to you from a vendor prior to June 30, 2020, send the receipts, delivery slips, etc. and a copy of the requisition/PO to Accounts Payable as soon as possible but no later than July 6, 2020.
Purchasing Cards - Any purchases that you wish to be on your June 2020 Purchasing Card statement and paid using your FY20 budget must be transacted by June 12, 2020 at the latest.
We can’t guarantee that all purchases made after this date will be charged to your June statement. There may be some cases where purchases after this date will appear on the July 2020 statement and therefore charged appropriately to your FY21 budget. Please be aware that any backordered items will appear on the July statement and will be charged to your FY21 budget. Please plan your purchases accordingly.
Any questions regarding purchasing cards should be directed to Michelle Janis, Purchasing Card Administrator (x2924).
BUDGET TRANSFERS
The last day to submit budget transfers (both personnel and operating) for fiscal year 2020 is June 30, 2020 and should be requested through the Budget Transfer Request website.
For questions regarding budget transfers, please email the Budget Office.
FACILITIES CHARGEBACKS
Please check the Chargeback Expense Report for the accuracy of the facilities charges to your department. The Chargeback Report is available through the Facilities iServe ticketing system.
Please contact Sue Miller, Director of Facilities Finance (x2442) if you have any questions.