finance and business services newsletter
February 2026
The Finance and Business Services Newsletter is your monthly resource for the latest updates from the Office of Finance and Business Services, as well
Table of Contents
Departmental News
Staffing Updates
Promotions - Erin Smitheman
Finance and Business Services is very pleased to announce that Erin Smitheman has been promoted within the FBS Team to be our new Accounts Payable Assistant Manager! Her promotion is effective Monday, June 29th. Erin has more than six years’ experience as a Fiscal Technician in the WCU Accounts Payable Department where she has been an invaluable asset to the team. FBS is very excited to have her in a leadership role within the Accounts Payable Department.
Please join FBS in congratulating Erin on her new role at WCU!
Office Hours - Summer Hours
- Weekly Office Hours (Tuesdays 10AM and Wednesdays 1:30PM) will be offered through Wednesday, July 15, 2026.
- Weekly Office Hours will resume the week of Monday, August 17, 2026.
FBS Operations - Notices and Updates
Fiscal Year 2026-2027 Begins
Wednesday July 1, 2026 marks the beginning of the university's Fiscal Year 2026-2027. To close out Fiscal Year 2025-2026, please note the following important due dates:
- Please check the Chargeback Expense Report for the accuracy of the facilities charges to your department. The Chargeback Report is available through the Facilities iServe ticketing system. Visit the Facilities website for more information.
- Please contact Vincent DiEdwardo, Financial Analyst (VDiEdwardo@wcupa.edu or 610-436-1724) if you have any questions.
- If you have any expenditure transactions that should be recorded in a different fund center or general ledger account, go to the Finance and Business Services SharePoint site and complete the Expense Transfers Request form. Please review your reports now and if necessary, request any needed adjustments as soon as possible.
- The deadline for Expense Transfer Request for FY26 expenses posted in the period July 2025 through May 2026 has passed.
- If necessary, please review the video guidance on submitting an Expense Transfer request.
- Please contact Alice Snook (ASnook@wcupa.edu or 610-436-1008) with any questions.
- If you have received any invoices for services or goods provided/delivered in June 2026, they must be submitted to Accounts Payable as soon as possible but no later than Friday, July 10. Questions on this should be directed to Nicole Bobbert, Accounts Payable Manager (CBobbert@wcupa.edu or 610-436-5654).
- Approved travel reimbursements for June 1st through June 30th must be emailed to the Accounts Payable Office no later than Friday, July 10.
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Unapproved travel will not be reimbursed. - Travel reimbursement requests turned in after July 11 will be applied to your FY27 budget.
- Reimbursement forms and receipts must be sent electronically to the Accounts Payable Office at Invoices@wcupa.edu.
- Please contact Nicole Bobbert, Accounts Payable Manager (CBobbert@wcupa.edu or 610-436-5654) with any questions.
- If necessary, please review the video guidance for Travel Expenses:Overnight Travel Non-Overnight Travel
Training Resources
PASSHE Hosted SourcePoint Training Sessions
- No training sessions have been scheduled for the month of July.
Finance and Business Services Support
Finance and Business Services Office Hours
To help streamline work and ensure everyone has the support they need, Finance and Business Services hosts weekly Office Hours. These are informal, drop-in times where you can bring your questions, review challenges, or just connect on your current workload. You don't need a formal agenda to stop by.
Whether you need help navigating a specific process, troubleshooting an issue, or just want to chat about upcoming projects, feel free to drop in at any point during the hour. FBS looks forward to connecting with you!
Finance and Business Services Training Requests
Finance and Business Services staff are available for specialized training programs for your department. The goal is to support professional development and address evolving departmental goals. FBS will help identify skill gaps or growth areas that benefit team capabilities.
- Enhance individual proficiency and role confidence.
- Acquire skills to boost team productivity.
- Contributes to strategic departmental goals.
Contact Finance and Business Services
The Finance and Business Services team is available to help address your questions and guide you to the right contact. Whether you have a quick question or need detailed guidance, we have made it easier than ever to get the answers you need:
- Find updated contact details for all team members on our Finance and Business Services Staff Directory page. You can also review the department's Organization Chart.
- The best way to contact FBS Team members is through the Teams chat or phone features. Of course, you can also reach us via email or university telephone extension. We are happy to assist you.
- Not sure whom to contact with an issue or question? Use the FBSSupport@wcupa.edu mailbox. Your email will be routed to the appropriate member of the team.