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Admission Type Codes - Undergraduate

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Student Types

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College Codes

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Summer Terms

Student Information System Decision Summary; Decision Element: Summer Term Structure; Executive Summary: The term is tied to the class schedule, student record, and system configuration such as aid year. Banner Term: STVTERM myWCU 3 Summer Terms Summer I 2024 - 2242 Summer II 2024 - 2243 Summer Post 2024 - 2244 ↑ Banner Moving to 1 Summer Term Summer 2024 – 202420 WCU WEST CHESTER UNIVERSITY Implement Innovate Impact & Decision Context -> WCU will be moving towards 1 Summer semester beginning Fall 2024, with parts-of-term (or, as we know them, sessions). -> Prioritizes flexibility -> Allows terms to remain in order, for student class search. -> Has clear mapping to other PASSHE institutions. Integrate nspire For conversion of academic history, weneed to preserve our Summer II and Summer Post terms: Summer I 2023 - 202320 Summer II 2023 202321 Summer Post 2023 - 202322

Term Level & Values

Student Information System Decision Summary Decision Element: Term Structure and Values Executive Summary: The term is tied to the class schedule, student record, and system configuration such as aid year. Banner Term: STVTERM myWCU 2245 Four-digit code to signify term Current Standards: First Digit = Century Middle Digits = Year Last Digit = Semester ↑ Banner 202430 = Fall 2024 Year Semester WCU WEST CHESTER UNIVERSITY Ellucian value is six digits, allowing further details in our codes. Six-digit code: First Four Digits = Year, Last Two Digits = Semester Innovate Implement Inspire Impact & Decision Context -> Two-digit term value provides space to add terms if needed. -> Prioritizes flexibility -> Allows terms to remain in order, for student class search. -> Has clear mapping to other PASSHE institutions. Integrate Term Designations: 10 = Spring 20 = Summer 30 = Fall 40 = Winter

Go Lives

NOTE: Dates are estimated, so please wait for official communication.

Go Lives Date
Banner Student - Catalog June 2023
Banner General - general person July 2023
Enrollment Management August 2023
Banner Student - Schedule October 2023
Banner Financial Aid October 2023
Banner Registration March 2024
Degree Works March 2024
Banner Accounts Receivable July 2024
HR FLAC July 2024

Important SIS Terminology 

General Definitions

MyWCU

West Chester University's current SIS

OneSIS

This project is rooted in PASSHE's goal to move all institutions to a singular student information system (I.e. "OneSIS). In planning the project, the decision was made that WCU would have it's own environment that is not part of the OneSIS, but shares the same Banner technology. "OneSIS" refers to the shared environment the other PASSHE schools are migrating to, this environment does not include WCU data of functionality.

Student Information System (SIS)

Campus wide software that houses all records related to a student's history at WCU; also contains data related to curriculum, scheduling, faculty course load, etc.

Project Team Definitions

Advisory Group

AVPs and Directors whose work is impacted by the SIS transition

Change Agent

Representative from a specific department or division committed to positive engagement and communication with campus partners in regard to the project.

Implementation Team

Collective group of Workstream Team Leads, Functional Leads, Technical Leads, and Project Managers

Project Manager (PM)

There are WCU project managers in each workstream to help with planning, organization, communication, and support. The PM is responsible for partnering with the functional and technical lead to organize the work, prioritize tasks, ensure timely communication, proactively identify risk, and support the work. They are often the first point of contact for questions about deliverables, dates, approaches, etc.

Workstream

Specific working group for individual departments or divisions to configure and design their Banner solutions and processes:

  • Accounts Receivable
  • Admissions/Enrollment Management
  • Data Governance
  • Financial Aid
  • General Person
  • HR/HR FLAC
  • Reporting
  • Student
  • Training

Workstream Team Lead

Main point of contact and subject matter expert (SME) for a specific department or division.

Banner System Definitions

Banner

West Chester University's future SIS; the SIS for this current project

Banner General

The core component of Banner that provides centralized system management tools and utility programs used by other Banner products.

Banner Student

Supports the full range of functions necessary for student administration, including:

  • Academic history
  • Admissions/Enrollment Management
  • Curriculum & creation of catalogs
  • Faculty workload analysis
  • Registration
  • Schedule
  • Transfer Articulation

Banner Financial Aid

Provides processing and management functionality required to administer, track, and report on financial aid. 

  • Applicant Processing
  • Need Analysis/Verification
  • Packaging and Disbursement
  • Requirements Tracking

Banner Accounts Receivable

Maintain charge and payment information for student accounts.

Degree Works

An academic advising and degree audit solution to guide student success.

ARGOS

Reporting product for Banner

Ethos

Integration tool between Banner and other systems