West Chester University
West Chester, PA 19383
Directory information is information contained in your education record that generally
would not be considered harmful or an invasion of privacy if disclosed.
Under FERPA, West Chester University may release the following categories of information without students’ prior consent:
• Student’s name
• Local and permanent address
• Telephone number
• Email address, which includes WCU student ID number
• Date and place of birth
• Major field of study
• Dates of attendance
• Enrollment status
• Expected graduation date
• Degrees, awards, and honors received
• Most recent previous educational agency or institution attended by the student
• Participation in officially recognized activities and sports
• Weight and height, if a member of an athletic team
The University will limit information that is made public to categories such as these but will not necessarily publish all such information in every listing.
West Chester University does not make directory information generally available to the public. West Chester University limits its release of directory information for official University purposes, such as: identifying athletic team members, publishing names of scholarship recipients, graduation lists and Dean’s Lists, issuing academic awards, verifying enrollment or degree status, and providing such information to organizations that are officially affiliated with the University or with whom the University has a contractual relationship.
Undergraduate and Graduate students who do not wish to have their directory information published, without their prior consent, must submit a Non-Disclosure of Directory Information Request form to the Office of the Registrar. Forms must be submitted within the first 15 calendar days of the semester. Once a student restricts the release of their directory information, the restriction will remain in effect until the student makes a written request to the Office of the Registrar to reverse the non-disclosure restriction.
West Chester University is committed to protecting the privacy of its students and
to maintaining the confidentiality of student education records in accordance with
the Family Educational Rights and Privacy Act of 1974 (FERPA).
Students at West Chester University are afforded the following rights regarding their education records:
FERPA is administered by the Family Policy Compliance Office. Student complaints can
be sent to:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
For the purposes of this policy, the term “student” refers to any individual who has secured admission to the University in the form of a deposit, has enrolled in a course, has completed a non-degree application, or any individual who has previously attended West Chester University.The term “education records” refers to any records directly related to a student, with certain exceptions, that are maintained by the university or its agents. These records include but are not limited to grades, transcripts, class lists, student course schedules, student financial information, and student discipline files.
For the purposes of record inspection and release, the University reserves the right
to redact records so that personally identifiable information pertaining to other
students ‘can be removed. Pursuant to a subpoena or record request, student records
shall be reviewed for all personally identifiable information related to students
that are not named as part of the subpoena or request. Once identified, this information
shall be redacted to ensure protection of student information as provided by FERPA.
It is the policy of West Chester University that no records of deceased students be released to third parties, unless specifically authorized by the executor of the deceased's estate or in response to a validly issued subpoena.
Health and Safety
The Family Education Rights and Privacy Act (FERPA) protects against the disclosure of a student’s educational record without the written consent of the student. No one outside West Chester University shall have access to, no will the institution disclose, any information from students’ educational records without the students’ written consent except in certain circumstances, including in an emergency in order to protect the health and safety of students or other persons.
It is expected that students will contact their parents or guardians concerning serious illnesses of injury. (Examples of health and safety related issues include: life-threatening illnesses, suicide attempts, and serious injurites.) However, when the student is unable to contact a parent, or when life-threatening circumstances arise, a University Student Affairs senior management professional may notify the parent or guardian. WCU evaluates these situation on a case-by-case basis.
FERPA permits disclosure to parents or guardians of any violation regarding the use or possession of drugs or alcohol by students under the age of twenty-one.
Students who are arrested for an alcohol-related violation of Pennsylvania Statute and/or the WCU Code of Conduct involving students under the age of 21, who are determined to be under the influence of alcohol, or who pose a risk to themselves, will be observed by the Department of Public Safety personnel or relinquished to a parent or guardian until such time that they are no longer deemed a safety risk. Notification to the parent or guardian is the responsibility of the arresting officer.