Card Systems

West Chester University

201 Carter Drive, Suite 200
West Chester, PA 19383
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Card Systems

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Card
Purchasing Card Program
Travel Card Program
Enrolling in the Program
Enrolling in the Program
Policy
Policy
Practical Guidelines
Practical Guidelines
Unauthorized Use
Unauthorized Use
Travel and Purchasing Card Training
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PaymentNet4® Cardholder Quick Reference
PaymentNet4® Technical Requirements
Forms

Purchasing Card

This program has been established in order to provide a more rapid turnaround of requisitions for low dollar value goods, and to reduce paperwork. By using the Purchasing Card Program the traditional requisition - pricing inquiry - order placement - delivery of goods - invoice - voucher review - payment cycle is greatly reduced. Those requisitioners who have been issued purchasing cards may initiate transactions in-person or by telephone, fax or internet, within the limits of this procedure, and receive goods. Payments to vendors are made via the Visa settlement system. Accounts Payable will make periodic settlements with the bank.

The goals of the purchasing card program are:

  Utilizing technology and e-commerce to improve efficiencies and cost effectiveness
  Collecting system wide procurement data to enable negotiation of larger discounts from volume merchants
  Eliminating Requistions and Purchase Order for small dollar purchases
  Improve turnaround time and accuracy of orders
  Provide a convenient method for cardholders to get things when needed to meet their objectives
  Enable faster payments and improve vendor relations
  Provide comprehensive spending reporting for review and control purposes

Travel Card

The travel card program provides a method of charging expenses which are exclusively for official business travel on behalf of West Chester University of Pennsylvania. The Travel Card provides tax exemption, enables segregation of official business travel expenses from personal credit card expenses, and contributes toward potential System rebate programs. Cardholders are personally liable for all charges against the card.