Information for Tutors
- 2018-2019 Peer Tutor Coordinators
- Evan Becker, Supplemental Instruction Chemistry PTC
- Courtney Brennan, Supplemental Instruction Biology and ADP Assist PTC
- Ella Choban, Math PTC
- Anna Dyska, Buisness+ PTC
- Alex Schmidt, Humanities PTC
Applications for 2019-2020 Peer Tutor Coordinators will be available in March. You must be a CRLA Level III certified tutor or in the process of completing Level III training to be eligible to apply.
Bi-Weekly Meeting Times
Biweekly Meeting Dates
Mondays
Ella 12pm LIB 508
Anna 1pm LARC 226
Ella 2:30pm LIB 508
Evan 3pm LARC 226
February 4
February 18
March 4
March 18
April 1
April 15
April 29
Tuesday
Evan 10am LARC 226
February 5
February 19
March 5
March 19
April 2
April 16
April 30
Wednesday
Courtney 10am LARC 226
Mina 2pm LARC 226
February 6
February 20
March 6
March 20
April 3
April 17
May 1
Thursday
Courtney 4pm LARC 226
February 7
February 21
March 7
March 21
April 4
April 18
May 2
Friday
Alex 1pm LARC 226
Alex 2pm LARC 226
Anna 3pm LARC 226
February 8
February 22
March 8
March 22
April 5
April 19
May 3
CRLA Training Times
Level I- Tuesdays at 8am, Wednesdays at 8am, or Fridays at 3pm
Level II- Tuesdays at 9am, Wednesdays at 1pm, or Thursdays at 11am
Level III- Wednesdays at 3pm or Thursdays at 3pm
CRLA Training Times
***Dates are subject to change based on
snow delays/days***
Level 1
Tuesday 8am- Dr. Manigo/ Kaitlyn
January 29
February 5
February 12
February 19
February 26
March 5
March 19
March 26
April 2
April 9
Wednesday 8am- Dr. Manigo/ Kaitlyn
January 30
February 6
February 13
February 20
February 27
March 6
March 20
March 27
April 3
April 10
Friday 3pm- Dr. Manigo/ Kaitlyn
February 1
February 8
February 15
February 22
March 1
March 8
March 22
March 29
April 5
April 12
Level 2
Tuesday 9am- Isabelle
January 29
February 5
February 12
February 19
February 26
March 5
March 19
March 26
Wednesday 1pm- Anna
January 30
February 6
February 13
February 20
February 27
March 6
March 20
March 27
Thursday 11am- Ella
January 31
February 7
February 14
February 21
February 28
March 7
March 21
March 28
Level 3
Wednesday 3pm- Dr. Manigo
Thursday 3pm- Kaitlyn
Dates are TBD
Calling Out from Tutoring Sessions
If an illness or emergency arises, please use the this link to formally let the LARC staff know you will not be at your tutoring session. In addition, you must email your tutees, the LARC, and your PTC to notify them. You should give them as much notice as possible.
Not showing up to tutoring session without prior notice is unacceptable and will result in a meeting with the Director or Assistant Director (and may result in termination from the peer tutoring position).
First Session Checklist
1. Introductions:
Personal introduction: what you and the student prefer to be called
Personal information: class, experience, major, etc.
Student information: class, major, previous tutoring experience
2. Administrative Details:
Have students take out their phones and follow @wcularc on Instagram (this is where we will post important updates and weather closing information)
Remind students that food and drink is allowed, but they are responsible to dispose their own trash
Exchange emails (do not give out your phone number)
-Let students know this is how you will contact them if you need to cancel a session and how they should contact you
Check to see you have the correct phone number
-Compile a list of correct phone numbers to give to your PTC at the next bi-weekly meeting (use the form attached)
Review Attendance Policy (read the following statement to students):
In a moment, you sign a student contract to attend your weekly tutoring sessions at the LARC. We’re glad to work with you consistently because we know weekly support improves your academic performance. We maintain a strict attendance policy in order to maximize the opportunities for tutoring. We regularly have students waiting for tutoring. If you are not utilizing and/or maximizing your tutoring opportunity, then we will provide that opportunity to someone who will use it.
Weekly attendance to your sessions is required. You are allowed one free unexcused absence. If you miss two consecutive tutoring sessions, you will be dropped from tutoring. If you accrue three total unexcused absences, you will also be dropped from tutoring.
Prior to your absence, you should email your tutor. In case of emergency, contact your tutor as soon as possible via email. If you don’t communicate your prior commitment and absence to your tutor, it will be considered an unexcused absence, even if you can provide documentation. Only documented emergencies excuse an absence with no prior notice.
Note: Work obligations will not be considered excused absences. Please arrange your work obligations accordingly. If you are concerned about your schedule, please visit the LARC front desk to consider a permanent alternative. According to the Student Contract you sign at the beginning of your tutoring, not being present, not being prepared, or not participating in the session can also result in an absence.
Frequently Asked Questions
I don’t need help this week, do I need to attend?
Yes, you need to attend your tutoring session. You are required to attend tutoring even after completion of major assignments and tests or exams. There’s always a benefit to attending tutoring! Ask, “How can I challenge myself?” Set long-term goals, reinforce concepts, or review your syllabus with your tutor. If you believe you no longer need tutoring this semester, notify the LARC front desk.
I had a prior commitment and didn’t notify my tutor; is that excused?
If you don’t communicate your prior commitment and absence to your tutor and Assistant Director of the LARC, it will be considered an unexcused absence, even if you can provide documentation. Only documented emergencies excuse an absence with no prior notice.
I’d like to petition for my absence status to be changed to 'excused.'
Please contact Assistant Director of the LARC, with your request for a re-engagement meeting. Please share your tutor’s name, tutoring day and time, and the attendance date(s) in question via email with the subject line: “Request for Absence Status Change.”
Finally, as your tutor, I am not allowed to excuse absences. If you are absent for any reason, including excused absences, I must put a “0” on my attendance sheet. It is your responsibility to take your documentation to the LARC front desk or email it to LARC@wcupa.edu, and a LARC staff member will change it to excused.
You should save LARC@wcupa.edu and the Assistant Director’s email, kcrouse2@wcupa.edu into your phone now in case you have any questions or would like to petition your absence.
Any questions before signing the student contract?
-Review Student Contract and have students sign using QR Code in the cubes
-Let students know there is a copy of this available on the LARC webpage if they need to reference it later
Session Length
-Remind students sessions are 50 minutes, and being late could count as an absence against them
3. Transition to Academics:
Student's familiarity with the subject: high school experience
Difference between tutoring and teaching: what we really do here
Student study habits: learning style, notes, subject-specific techniques
-If you still have a lot of time in the session, use the learning style inventory (VAK Survey) available at the front desk
Student Responsibilities: preparedness, materials, punctuality
Syllabus and textbook: read and interpret
4. Specific Needs:
Tentative plan considering semester due dates
Ask what happened in class today
Ask what can be accomplished today: use the SRS form
If you still have a lot of time in the session, use the learning style inventory (VAK Survey) available at the front desk
5. Conclusion:
Any questions?
Review tutoring logs and SRS forms
Payroll
1. Clearances
All tutors working at the LARC have 90 days from completing their New Hire paperwork to complete clearances. Please contact HR with any questions.
2. E-time Link
Press here to enter your time online.
3. Paper Time-sheet
You should only be putting down the time that you are working
You are not paid for snow days (other weather related closings), holidays, sick time,
etc. You are only paid for the hours you work.
Tutor Handbook
For a digital copy of the 2018-2019 Tutor Handbook and/or SI supplement, please email Assistant Director, Kaitlyn Crouse-Machcinski.