Course and Program Approval Process

Courses must be approved by the Curriculum and Academic Policies Council (CAPC) before they can be placed on the schedule.

As part of the CAPC approval process, courses are designated with a

"Method of Delivery"


CAPC Course Approval Process

Faculty are strongly encouraged to consult with the Office of Digital Learning and Innovation as they prepare the necessary documentation for the CAPC approval process.

Step 1: Prepare

Before starting the approval process, a faculty member should have a:

1. Current Distance Education Training Credential

See Faculty Training and Renewal

2. Completed Course Syllabus

See the Policy on Required Course Information, Evaluations, and Syllabi

The Office of Digital Learning and Innovation has prepared two sample syllabi for faculty to reference. While these syllabi examples are updated regularly, it is still the faculty members responsibility to confirm that they have the current language of any required syllabus statements from the Senior Vice Provost Faculty/Staff website.

Undergraduate Syllabus Example

Graduate Syllabus Example

3. Distance Education Required Statements Checklist

The Distance Ed Course Proposal Required Statements Checklist is available to faculty for personal use, to ensure that they have included all of the required items in their syllabi, per the Policy on Approval of Distance Education and Hybrid Courses.

Step 2: Secure Department and College Approval

All colleges in the university have policies for curriculum and course review at the department and college level. The steps below describe the process after such review has taken place. Department and College representatives will certify that those steps were completed as part of the CAPC approval process.

Step 3: Submit a CAPC Application

Once the necessary documentation has been prepared and all department and college approvals secured, a faculty member utilizes the CIM system to submit the course changes to CAPC. (See the CAPC Proposals website and the CIM Directions SharePoint site for directions on how to use the CIM system).

Once submitted the process includes the following steps:

purple chair inside a circle

Step 1:

Department Chair Approval


icon of person behind a podium in a purple circle

Step 2:

College Dean Approval


purple thumbs up in a purple circle

Step 3:

Faculty Affirms Desire to Continue


three people icons sitting behind a table in a purple circle

Step 4:

CAPC Review and Approval


graduate cap and diploma in a purple circle

Step 5:

Provost Approval


catalog in a purple circle

Step 6:

Catalog is Updated


Within CAPC, courses are reviewed by relevant subcommittees, the CAPC Executive Committee, and then the CAPC General Assembly. Any person or body on the review path may request changes, prior to approval.

New distance learning courses that are major course requirements will go to the CAPC floor in the normal manner, as approval will also require approval of a change in program and require a Program Revision form. The preparer should simultaneously apply for the distance learning attribute.

CAPC regularly publishes deadlines regarding the last meeting at which courses can be approved for an upcoming semester implementation on the CAPC Meeting Dates website. Faculty should assume that it will take a semester for a course to make its way through the CAPC approval process. Plan accordingly to account for those timelines. The Office of Digital Learning and Innovation recommends starting a year in advance of when faculty would like to teach the course.

Course Development

Faculty do not need to wait for CAPC approval to begin course development. Visit Services We Provide for more information on course development.

Program Approval

Program approval processes outlined by CAPC apply for online programs as well. There is one additional Office of Digital Learning and Innovation Programs Checklist which outlines the elements that must be addressed for a distance education program application. Because each program has unique circumstances, departments planning to put programs online should consult with the Office of Digital Learning and Innovation.

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