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WeCU Here Spring 2021

We know it’s been a challenging start to your Golden Ram career, and you have persevered.  Up until now you haven’t been able to experience life on campus, but we’re here to change that for you.   WeCU Here Spring 2021 is a brand new on-campus initiative just for you!    
  
All first-year students and transfer students with less than 30 credits are invited to attend this experience with the option of living on campus from  March 19 - May 15, 2021.  In order to introduce you to campus,  your classmates,  WCU traditions, and  other activities, we’re hosting multiple opportunities to get you up to speed on what it means to be  a Golden Ram.    
 
If you  choose  to live with either  WCU Traditional Housing or USH  Affiliated Housing, you will need to make your selection in  myWCU  after reading through the details below and you will receive an email  communication  from the  respective housing departments  with further instruction.  For those commuting, we hope you join us for any part of the on-campus events. 
   
We hope our  WeCU  Here Spring 2021 experience will get our new Rams up to speed on what it means to be a first-year student. 

Schedule of Events for WeCU Here


WCU Here Logo WeCU Here Experience

What is WeCU Here?

WeCU  Here is a  new on-campus initiative  in order to  introduce  you  to campus,  your classmates,  WCU traditions, and  other activities since you haven’t been able to  experience  life on campus yet.  There’s a two-day event filled with activities; an end of semester physically distanced day filled with music, food and fun; and an opportunity to live on campus for eight weeks.  Throughout the weeks, you'll be able to explore campus such as the Recreation Center, Sykes Student Union, University Libraries as well as downtown West Chester on your own.  

Schedule of Events PDF  

Schedule of Events: 

FRIDAY, MARCH 19
Daytime events

  • WCU Welcome bag
  • Open houses – visit departments across campus
  • Plenty of food options:
    • Food trucks – a WCU tradition!
    • Sykes Student Union food court: Chick Fil-A
    • Saxbys Coffee
  • WCU Campus Store open

Evening events

  • WeCU Here Kick-Off to learn campus traditions
  • Visit our state-of-the-art Student Recreation Center 
  • West Chester’s First event for first-gen college students
  • Rams After Hours:  Grocery/Snack Bingo
     

SATURDAY, MARCH 20
Daytime events

  • Streaming of WCU Track & Field competition, WCU Softball and Women’s Lacrosse games
  • Photo Scavenger Hunt
  • Student Activities Council (SAC) and Rams After Hours:  Make & take giveaways and DIY kits
  • Class of 2024 community service projects
  • Outdoor games, lawn games

Evening events

  • FYE student socials across campus
  • Throwback Movie Night: High School Musical - NEW LOCATION:  Sykes Student Union

Attendance may be limited at certain events due to physical distancing requirements.

You have the option to commute to campus each day for these events, stay two nights in the residence halls, or move in for the full eight-week program if you register by February 19th.

 Who is able to participate in WeCU Here?

All first-year students and transfer students with less than 30 credits are invited to attend.  This initiative is intended to give our first-year students an opportunity to experience campus life since you haven't had that option with remote learning.  Whether you stay on campus or commute for the programs, we welcome you all.  

How do I choose to participate in WeCU Here?

Before  making a selection  in  myWCU, you must sign off that you have read all information on this  WeCU Here website and the new residential guidelines if you choose to live on campus.  

Instructions on myWCU registration- Registration is now closed. 

For students who will commute to campus each day during the kick off, please email campusinfostu@wcupa.edu 

Details for Coming to Campus

Residential Students: Students who will be living on campus for either two nights or eight weeks have been sent all information for move-in logistics with their specific time slot.  Move-in will run from 8am-4pm at both Allegheny and Schmidt Halls.  Your welcome bags will be in your room with the schedule for the weekend. You must submit your negative covid test or appropriate paperwork through the Resident Pre-Arrival COVID-19 Form. The rapid testing clinic will be open Friday, March 19 and Saturday, March 20 from 9am – 5pm in Brandywine Hall, Room 004, located on North Campus.   

Students who are commuting for WeCU Here: Your check-in location will be Sykes Student Union at the Info Desk on the first floor.  You will pick up your welcome bag with schedule for the weekend.  You may park behind Sykes Student Union in K Lot (no permit required). Campus Map can be found here.  Students without a meal plan are welcome to eat any meal offered on campus either in Sykes or Lawrence Dining Hall.  You will be placed in a group for dinner, the kick-off welcome and brunch, but you are not required to eat on campus if you choose not to.  Cost for brunch/lunch in Lawrence is $9.70 and dinner is $10.90 and can be paid at the entrance register. 

Masks: Everyone must wear a face mask that covers the nose and mouth while on campus.

Ram Cards: If you have successfully uploaded your Ram Card information, your ID card will be ready for you at check-in.  The Ram Card office will be open on Friday from 8am-4pm.

Campus Map: Here’s a link to the campus map to help you get situated. 

Parking: K lot behind Sykes, L lot across from Wayne Hall, the gravel lot next to Wayne Hall, and the New Street garage will be open for the weekend without a permit.

Registering for events:    

Events marked with an * require advance registration to ensure physical distancing.  You will need to download the Campus Rec app to register for events and find the most up to date schedule.  Please download and familiarize yourself with the app.  Registration for events will open on Wednesday, Mach 17th at 12pm.  

  • Go to www.imleagues.com and click “Sign Up”
  • Enter your information, and USE YOUR SCHOOL E-MAIL ADDRESS, and click submit
    You will be sent an activation e-mail, click the link in the e-mail to login and activate your IMLeagues account
  • Download WCUPA Campus Rec app (Android & Apple) before coming to campus.
    Login using your myWCU credentials (if your credentials do not work, try re-setting your IM Leagues password)
  • To make a reservation, tap the “WeCU Here” icon at the top of the page to select your desired event
  • You will need this app to register for events and find updated schedule.

Remember: All WeCU Here participants need to abide by the Student Community Agreement .

WeCU Here General Housing

Quick Facts

For those who choose to live on  campus,  WCU Traditional Housing and USH Affiliated Housing are pleased to offer our  first-year  students housing in our North Campus residence halls this March. To ensure the health and well-being of  our community, all students will be placed in a private bedroom.  

WCU  Traditional  Housing will offer  private bedrooms with communal  bathrooms.

  • Two nights in WCU Traditional Housing (four meals included): $191.50 (at full occupancy)
  • Eight-week WCU Traditional Housing $1823 + required meal plan $745: $2,568

USH Affiliated Housing  will offer  suite-style  rooms with private bedrooms and  private or  semi-private bathrooms.  

  • Two nights in USH Affiliated Housing (four meals included): $231.50 
  • Eight-week USH Affiliated Housing $2,423-$2,765 billed by USH (depending on floor plan) + required meal plan $745 billed by WCU: $3168-3510 
     
     
    If you  choose  to live with either  WCU  Traditional Housing or USH  Affiliated  Housing, you will  need to make your selection in  myWCU  after reading through the details below  and  you  will  receive an email  communication  from the  respective  housing departments  with  further  instruction.  

If you are choosing to stay for two nights, more information will be sent in regard to parking, what to bring, and specific suite mate selections. 

We will send additional information regarding the move-in process as we get closer to  March.  

Contact info: 

Traditional Housing: 610-436-3307 or 610-436-3306 housing@wcupa.edu

USH Affiliated Housing:  610-430-4988 leasing@ushcommunities.org

I would like to live on campus for WeCU Here and did not have a previously completed lease/occupancy agreement. Will I be able to live in on-campus housing?

Yes, WCU is welcoming all first-year students to live in on-campus housing during this initiative. You will be sent instructions on how to complete a lease/occupancy agreement following your selection. Although we will do our best to accommodate your requested housing provider, we cannot guarantee your preference for either Traditional Housing or USH Affiliated Housing. Apply in a timely manner to increase your chance for your first choice.

When is move-in for WeCU Here?

Move-in will be on March 19, 2021. Residents will sign-up for designated timeslots to promote physical distancing. Additional move-in information will be sent prior to March.

Who can assist me with  move-in?

We know family and friends may be assisting on move-in  day. Please plan for a maximum of three (3) guests, properly wearing face masks over their nose and mouth, to assist with move-in and move-out. The guest restriction will be suspended for the  time  you are moving  in.    
  
Due to extreme caution, we ask that our  two-night  attendees do not invite  guests  to help them move-in.   

Do I need to quarantine if I have traveled prior to move-in?

Yes, students who have traveled prior to move-in will  be required  to quarantine at home  for 10 days  before arriving to campus.  If  this falls after March 19th move-in date, you  will be permitted to arrive  at a later date. Please refer to state and CDC guidelines  for updated information on quarantining.

Will I need to take a COVID-19 test prior to moving in?

All residential students are required to test for COVID-19 and submit results prior to arrival on campus. The purpose of pre-arrival testing is to prevent possible COVID-19 cases from entering the residential community. Residential students must be tested for COVID-19 using a PCR test. After being tested, students should limit social interactions outside their household and take precautions to reduce risk for future exposures until move-in.

  • Students residing in Pennsylvania should be tested within 10 days of their scheduled move-in date.
  • Students residing outside of Pennsylvania, including international students, should be tested within 72 hours prior to entering Pennsylvania.
  • Students who do not submit test results will not be permitted to move-in to on-campus housing.
  • Students who submit positive test results will not be able to check-in to on-campus housing until they are cleared by their medical provider, health department, or Student Health Services.

See more questions regarding testing below under Testing Information. 

Am I required to have a meal plan?

Yes. As a North Campus resident, you are required to purchase a meal plan, and we will post this to your account. 

The meal plan offered for the eight-week WeCU Here program is 14-meals-per-week + $125 Flex dollars.  The total cost of this plan is $745.00.    

For those staying for two nights, the cost is $41.50 for four meals to be used between Friday lunch and Sunday brunch. For additional meals, you may pay per meal.  

Can I choose who I live near in the residence hall?

While all rooms are single occupancy, we can still offer you the option to live near the person you wanted as your roommate. Requests cannot be guaranteed. Specific details are below depending on housing choice.

When will I know my North Campus housing assignment?

Residents will be notified of their North Campus assignment by February 1, 2021. Housing assignments will be sent to the email address on file for both the resident and guarantor.

Are there new guidelines for living on campus?

Rams Mask Up

Yes. Students living on campus will be required to follow the guidelines outlined by West Chester University and federal, state, county or local governmental agency.

  • Accountability – Students living on campus and their parent/guardian/guarantor and guest will be required to follow the rules, regulations, and guidelines outlined by West Chester University and federal, state, county or local governmental agency. It is the student’s responsibility to ensure they follow all federal, state, county, and university guidelines. Failure to follow the rules, regulations, and guidelines may result in a loss of housing. 
  • Mask – Everyone must wear a face mask that covers the nose and mouth when entering on-campus residential facilities. Masks must always be properly worn when in shared areas of the building including but not limited to lounges, hallways, bathrooms, shared area kitchens, computer labs, etc. Masks shall conform to CDC and PA Department of Health guidelines. The use of a face shield only does not meet the requirements of a face mask. All on campus students are required to wear masks outdoors when they are not able to maintain social distancing requirements.
  • Physical Distancing – In addition to wearing a mask, there are several different requirements for physical distancing.
    a.     All students must comply with the physical distancing signage of taped off areas throughout all residential facilities.
    b.     Whenever possible, students must maintain at least 6 feet distance from others and agree to observe occupancy restrictions in shared areas such as computer labs, lounges, and fitness centers.
  • Wellness Checks (Daily Symptom Screening) - The purpose of symptom screening is to help residential students decide when to seek testing or medical care and provide guidance on when to quarantine/isolate, according to the Centers for Disease Control (CDC) and the Pennsylvania Department of Health. A symptom screening tool is available and administered online for residential students through the  Student Health Services (SHS) portal.    
    • Residential students must complete the symptom screening tool daily. Students who are not cleared will be directed by the symptom screening tool to contact Student Health Services for guidance and care. A step-by-step guide is available for assistance. 
  • Regular Screening Testing (Surveillance Testing) -
    • Testing our resident population is of the upmost importance. Therefore, the purpose of surveillance testing is to monitor cases and transmission.  
    • Residential students will be required to test regularly.  
    • Because COVID guidance and testing procedures are subject to change, details about the exact process of surveillance testing will be communicated to students directly after moving in.  
    • Residential students will not be charged for regular screening testing. 
  • Requirements for those experiencing symptoms of illness - Should you experience symptoms potentially related to COVID-19 (for example, a fever, cough, or shortness of breath, or other or symptoms as defined by the CDC), you agree to seek medical attention (at Student Health Services or your provider of choice) promptly and follow all medical advice.  If medical advice dictates, you agree to promptly quarantine/isolate at your permanent home or work with the Office of Residence Life and Housing Services to access designated campus housing. If you are symptomatic and tested for COVID-19, you will self-report by completing the designated University report form.
  • Exposure - If you have been notified that you have been exposed to someone with COVID-19, you agree to promptly seek and follow all medical advice(from Student Health Services or your provider of choice), and quarantine for 14 days at your permanent home or work with the Office of Residence Life and Housing Services to access designated campus housing. You also agree to quarantine during any period which you are awaiting the result of a COVID-19 test. Depending on circumstances you may be required to leave your current apartment and quarantine in an identified university space. If you believe you have been exposed to someone with COVID-19, you agree to promptly seek medical advice concerning the potential exposure. If you are symptomatic and tested for COVID-19, you will self-report by completing the designated University report form
  • Outbreak - If an outbreak is identified by the state or local health department, you agree to follow all emergency procedures which can include but are not limited to immediate self-isolation, quarantine, or move out.
  • Amenities – Building amenities will have reduced occupancy to maintain physical distancing guidelines. 
  • Building Access - Residence Halls will only have one entrance/exit available at all locations, except for emergency evacuations. After swiping into the building, you will need to check-in at the front entrance with a WCU/USH staff member each time you enter the building. Residents may be required to wait in line to be checked into the building and observe appropriate social distancing requirements in the process.
  • Hygiene - You agree to take extra steps to wash your hands thoroughly throughout the day after touching public surfaces.
  • Notes on Common Areas - Some areas of the residential facilities may be closed for the duration of the academic year. You agree to follow occupancy restrictions and closure signage throughout all residential facilities.
  • Elevators – Students will be required to follow occupancy guidelines posted on each elevator. We encourage students to take the stairs when possible and observe physical distancing requirements in the process.
  • Expectations for Family Unit Interactions- Because of the nature of the residential facilities, there are less restrictive requirements for interactions with roommates and other groupings of students. This Agreement defines those groups to whom such less restrictive requirements apply as a “family unit.” A family unit is defined as a group of students who share an apartment, suite, common hall bathroom or wing of a north campus building.
    • What is required of individuals in the same “family unit”? Suite and apartment residents will be required to clean their own bathrooms and shared area spaces.  Traditional residence hall students will be required to wipe down the bathroom area after each use.
    • What is not required of individuals in the same “family unit” while in a room, apartment and or suite? A face mask is not required and maintaining 6 feet of physical distancing is not required.
  • Guests - After you have completed your move in, to protect the residential community, guests will not be permitted. It is our hope to restore guest access at some point in the spring semester, however, that will depend on the spread of the virus in our community. Ongoing monitoring of the health and safety of the community will occur continually. We expect that if guest privileges are reinstated, residents should expect strict limitations, which will be communicated at that time. 

What steps are both WCU Traditional and USH Affiliated Housing doing to keep on-campus housing clean?

To ensure the well-being of our students, high traffic areas and touch points will be cleaned more frequently. Building common areas and amenity usage will be modified to ensure we remain in compliance with federal, state, local, and University guidelines. All students and staff will be required to follow the guidelines. These and all other guidelines will be posted throughout our communities and they must be adhered to at all times.

Am I allowed to travel home during this experience?

We prefer students to remain on campus as much as possible. However, we do not restrict students from traveling home. We encourage students to be mindful of the potential risks related to COVID-19 exposure and transmission for both home and the campus community when making these decisions. We also encourage students to do their part on a daily basis to stop the spread of COVID-19, such as wearing a mask, practicing physical distancing, and hand hygiene.

 WeCU Here Traditional Housing Specific Details

Quick Facts

WCU  Traditional  Housing will offer  private bedrooms with communal  bathrooms.  

  • Two nights in WCU Traditional Housing (four meals included): $231.50
  • Eight-week WCU Traditional Housing $1,823+ required meal plan $745:  $2,568 

 
You and your floor mates will be considered a family unit and  will be required to wipe down the bathroom area after each use.  Custodial staff will continue to clean communal areas.   
  
As a North Campus resident staying for the full eight weeks, you are required to purchase a meal plan, and we will post this to your account.  The meal plan offered for the WeCU Here program is 14-meals-per-week + $125 Flex dollars.  The total cost of this plan is  $745.00     

For those staying for two nights, the cost is $41.50 for four meals to be used between Friday lunch and Sunday brunch. For additional meals, you may pay per meal.   


You are responsible for all new guidelines for living on campus as listed above.   
  
Once you have read through all policies and information, you may sign into  myWCU to  make your selection for Traditional Housing for the  WeCU  Here Spring 2021 experience for either two-nights or eight weeks.   After  completing  this form, you will be sent  email communication with next steps.  

Can I be guaranteed the same roommates as previously assigned? 

No – all rooms are single occupancy.  However, after your application is complete, you can use the Roommate Selection option in MyHousing to choose a person you would like to live near.  Both students’ applications must be complete for this to work.  We will make every attempt to place you on the same wing or floor, in rooms as close to each other as possible.    

What steps do I need to take if I had a Traditional Housing 2020-2021 complete occupancy agreement and application and would like housing on North Campus as part of  WeCU  Here?

You must first complete the myWCU WeCU Spring 2021 selection form. Once that is complete, you will receive you will receive further instruction through email.

What steps do I need to take if I am already approved to live in the South Campus Apartments starting in January? 

You must first complete the myWCU WeCU Spring 2021 selection form.  Once that is complete, you will receive further instruction through email.   
 
You will have these options:  

  • I would like to cancel my current housing and apply to live in a North Campus residence hall as part of  WeCU Here experience  (March 19 - May 15, 2021)      
  • I would like to remain in my current South Campus apartment for the semester   
  • I would like to remain in my current South Campus apartment, but I would like to relocate on March 19, 2021 to a North Campus residence hall (March 19 - May 15, 2021)  

If I was approved to live at in the South Campus Apartments starting in January and want to relocate to a north campus residence hall for the WeCU Here experience, how does the relocation process work?

Residents living in the South Campus apartments are responsible to complete the move-out process for their apartment assignment by removing all items from their apartments by March 19, 2021 and relocate to their North Campus assignment.

If I live on South Campus and move to North Campus will is still be able to have a parking permit?

All  approved students living on South Campus can apply for a semester parking pass through WCU Parking Services. If you choose to move to  North  Campus,  the parking pass will no longer be  valid,  and you will not be permitted to keep a car on campus.   All questions regarding parking on campus should be directed to WCU Parking Services. WCU Parking Services will provide the specific parking passes available for Spring 2021.   

If I was approved to live in the South Campus Apartments starting in January and want to relocate to a North Campus residence hall for the WeCU Here experience, am I required to have a meal plan  while I live on South Campus? 

While  living on South Campus, students residing in the apartments  (Village, East Village, SCAC and College Arms) are not required to have a meal plan. Every apartment has a kitchen with refrigerator  and stove.  However, once you move to North Campus, meal plans are required.   

 WeCU Here USH Affiliated Housing Specific Details

Quick Facts

USH Affiliated  Housing will offer suite-style rooms with private bedrooms and  private or  semi-private bathrooms.   

  • Two-nights in USH Affiliated Housing (four meals included): $231.50 
  • Eight-week USH Affiliated Housing $2423-$2765 billed by USH (depending on floor plan)+ required meal plan billed by WCU $745: $3,168-$3,510 

 
You and your suitemates  will be considered a family unit  and  will be required to clean  your  own bathrooms and common area spaces.  
  
As a North Campus resident staying for the full eight weeks, you are required to purchase a meal plan, and we will post this to your account.  The meal plan offered for the  WeCU  Here program is 14-meals-per-week + $125 Flex dollars.  The total cost of this plan is  $745.00     

For those staying for two nights, the cost is $41.50 for four meals to be used between Friday lunch and Sunday brunch. For additional meals, you may pay per meal.
  
You are responsible for all new guidelines for living on campus as listed above.   
  
 There are multiple floor plan options for living in USH  first-year housing.   
  

  • One Bedroom Double Suite (1X1) - $2,645 
  • Three Bedroom Double Suite (3x2) - $2,465 
  • Two Bedroom Double Suite with Shared Bathroom (4x1) - $2,423 
    • Only available in Commonwealth Hall  
  • Two Bedroom Single Suite with Living Area (2x1) - $2,550 
  • Two Bedroom Double Suite with Living Area (2x2) - $2,765 

  *Please note the names of suites are USH’s typical floor plans, all bedrooms are single occupancy.   

 

USH Floor plans 
 
Once you have read through all policies and information, you may sign into  my WCU to  make your selection for Traditional Housing for the  WeCU  Here Spring 2021 experience for either two-night or eight weeks.   

What steps do I need to take if I had a USH 2020-2021 signed lease agreement and would like housing on North Campus as part of WeCU Here?

You must first complete the myWCU WeCU Spring 2021 selection form. Once that is complete, we are asking all USH residents to visit the USH Resident Portal to complete a new Housing Intent Form by Thursday, January 7, 2021, by 11:59 p.m.  
 
You can choose from four options: 

  • Apply to live in a North Campus residence hall as part of the WeCU Here experience (March 19, 2021 to May 15, 2021)    
  • Approved for spring housing in the apartments (Village or East Village) and would like to remain there for the semester.
  • Approved for spring housing in the apartments (Village or East Village) but I would like to relocate on March 19, 2021 to a North Campus residence hall (January 23, 2021 to May 15, 2021)  
  • Opt-out of on-campus housing for spring 2021 

Can I be guaranteed the same roommates as previously assigned?

Students will be placed in private bedrooms. However, some suite-styles will share bathrooms and common area space and be considered suitemates. Although we cannot guarantee, we will do our best to accommodate your request.

Can I request a suitemate(s)?

Yes, students will have the ability to provide the name(s) of requested suitemate(s) on the  WeCU Here Housing Application you will receive after filling out the myWCU form. Although we cannot guarantee, we will do our best to accommodate your request.  

Can I select a suite-style preference?

Yes, students will be able to choose a suite-style preference, but not a specific residence hall. Suite-style preferences are not guaranteed and are based on availability. 

What will happen with my $200 non-refundable application fee paid from the 2020-2021 lease term?

Your application fee will be applied to WeCU Here Spring 2021 experience. If you choose to live with USH for the 2021-2022 academic year, a new non-refundable application fee must be paid.

If I was approved to live at The Village or East Village apartments starting January 20, 2021 and want to relocate to a North Campus residence hall for the WeCU Here experience, how does the relocation process work?

Residents living in The Village or East Village apartments are responsible to complete the move-out process for their apartment assignment by removing all items from their apartments by March 19, 2021 and relocate to their North Campus assignment.

If I live on South Campus and move to North Campus will I still be able to have a parking permit?

All  approved students living on South Campus can apply for a semester parking pass through WCU Parking Services. If you choose to move to  North Campus,  the parking pass will no longer be  valid,  and you will not be permitted to keep a car on campus.   All questions regarding parking on campus should be directed to WCU Parking Services. WCU Parking Services will provide the specific parking passes available for Spring 2021.   

Am I required to have a meal plan  if I live in one of the apartments?   

While  living on South Campus, students residing in the apartments  (Village, East Village, SCAC and College Arms) are not required to have a meal plan. Every apartment has a kitchen with refrigerator and stove.  However, once you move to North Campus, meal plans are required.    
 

 WeCU Here Billing and Financial Aid

How will attending this program impact my financial aid package?

If you indicate you are planning on attending and living on campus for the WeCU Here program, your financial aid package will be recalculated based on your adjusted costs for the semester. This will include being contacted with an updated financial aid package. This process typically impacts the eligibility for federal subsidized loans.

 

For questions about these potential changes, please contact the Financial Aid Office at (610) 436-2627. 

What steps do I need to take to request adjusted financial aid?

Financial aid will automatically be recalculated based on your enrollment status and your attendance indication through myWCU.

 

If you would like to check on your status, or if you make additional changes to enrollment or housing during the Spring term, please contact the financial aid office to discuss any impact to your aid at (610) 436-2627 or finaid@wcupa.edu.

Will the housing and meal plan costs for this program be added to my account?

WCU Traditional Housing:  
Yes, you will see these charges on your Account Summary in  myWCU  and on your on-demand bill.  
  
USH Affiliated Housing: 
Yes and no, USH housing bill will be available in the USH Resident Portal and you will see meal plan cost charges on your Account Summary in  myWCU  and on your on-demand bill. 

Can costs for WeCU Here be included in a payment plan?

Yes,  but only if you are living in WCU Traditional Housing.   USH does not offer payment plans.  These  costs are eligible to be included in a payment plan for the Spring semester. If you have already signed up for a Spring payment plan, your installment payments will be automatically adjusted to include these charges. To view our payment plan options, click here:  https://www.wcupa.edu/_information/AFA/Fiscal/Bursar/paymentPlans.aspx

When do I need to indicate my decision about this program?

Please indicate your decision by January 7, 2021 for priority registration. If you change your mind about attending, please know that this will impact your financial aid package. Please communicate with Financial Aid at (610) 436-2627 to avoid any unexpected balances on your account.

What happens if I change my mind about attending?

If for any reason you choose not to live on campus prior to the start of the program, please keep in mind your aid will have to reviewed and potentially reduced.

 

For questions about these potential changes, please contact the Financial Aid Office at (610) 436-2627. 

Who should I contact if I would like to participate but don’t have the resources?

We want all our first year students to be able to have this experience if they choose.  Please contact Financial Aid for more information.  

 Testing Information

Resident Testing and Screening Requirements – Spring 2021

Due to the current COVID-19 pandemic, all students who intend to live in University owned housing and USH Affiliated Housing must sign and comply with the Rules and Regulations contained in the Addendum to Occupancy/Lease Agreement: On-Campus Housing COVID Rules and Regulations. The Addendum includes requirements for testing and symptom screening.  WeCU Here students signed up for the weekend experience will follow the pre-arrival and entry testing requirements below only.

Will I need to take a COVID-19 test prior to moving in?

  • All residential students are required to test for COVID-19 and submit results before arrival on campus.  
  • The purpose of pre-arrival testing is to prevent possible COVID-19 cases from entering the residential community. 
  • Residential students must be tested for COVID-19 using a PCR test within 10 days of their scheduled move-in date.
  • After being tested, students should limit social interactions outside their household and take precautions to reduce the risk for future exposures until move-in. 
  • Students who do not submit test results will not be permitted to move into campus housing. 
  •  Students who submit positive test results will not move into campus housing until they are cleared by their medical provider, health department, or Student Health Services.  

Where do I share my results?

Students must submit their test results using the  Resident Pre-Arrival COVID-19 Form  at least 24 hours before their scheduled move-in date and time.  


If a student has not received and reported their test results before their check-in time slot, they will be required to wait until they have the results to schedule an alternative check-in time slot.   

I stayed on campus over the break, and do not have a move-in date. What is required of me for testing?

Students who resided on campus over the Winter break should continue to monitor signs and symptoms daily. You should contact Student Health Services if you develop signs or symptoms related to COVID-19 or if you have been contacted by a public health official as an exposed close contact.  Students who remained on campus during the Winter break must complete a rapid test by Sunday, January 24th.  Rapid testing clinics will be available January 20 – 23 from 8am to 4pm, and January 24 from 12pm – 5pm at Southside, located at the South Campus Apartments on South Campus.

Are there any exemptions to the testing requirement?

Students with a previous positive PCR in the past 90 days before move-in may submit their previous test results using the  Resident Pre-Arrival COVID-19 Form  for review and exemption.

 
Students must submit the previous test results within the timeline of at least 24 hours before their scheduled move-in date and time. 


Students who have completed vaccination for COVID-19 may submit a copy of their COVID-19 Vaccination Record Card using the  Resident Pre-Arrival COVID-19 Form  for review and exemption by Student Health Services. 

Where can students find testing?

Students may be tested by their primary care provider, local health department, or by visiting retail locations offering COVID-19 PCR Testing.

Do you have questions about COVID-19 and testing?

Students with questions about COVID-19 and testing should contact Student Health Services at healthctr@wcupa.edu or (610) 436-2509. Student Health Services is open Monday – Friday from 8am – 4pm.

What is Entry Screening Testing?

  • The purpose of entry screening is to facilitate the early identification of cases by testing students during move-in. 
  • A rapid test clinic will be available March 19 – 20 from 9 am - 5 pm at Brandywine Hall, Room 004, located on the North Campus.  
  • All residential students checking in will be required to test at the designated rapid testing clinic before move-in.  
  • Residential students will not be charged for the rapid test.  
  • You must pre-register for the testing clinic by visiting the following link.  Click here.  

Important notes when pre-registering:

  • Skip the schedule and appointment section. 
  • Do NOT provide your social security number.
  • Use your university address, not your home address. (Room and Hall Name, West Chester, PA 19383)
  •  When you reach the “How will you be covering your visit?” section, select the “Self-Pay.”  
  • When asked “Reason for Testing,” answer “No.” 
  • As the final step in the “Upload Documents” section, submit a picture of your WCU ID (if available).  

Resident students who receive a positive test during entry screening may be:  

  • referred for additional confirmatory testing (PCR) with Student Health Services or another provider, and
  • directed to isolate while awaiting confirmatory results. Students may be responsible for the full/partial cost of the PCR test (based on student insurance plan coverage or availability of CARES Act funding for under/uninsured).  

What is Regular Screening Testing (Surveillance Testing)?

Testing our resident population is of the upmost importance. Therefore, the purpose of surveillance testing is to monitor cases and transmission.

  
Residential students will be required to test regularly.  


Because COVID guidance and testing procedures are subject to change, details about the exact process of surveillance testing will be communicated to students directly after moving in.  


Residential students will not be charged for regular screening testing. 

What are Wellness Checks (Daily Symptom Screening)?

The purpose of symptom screening is to help residential students decide when to seek testing or medical care, and/or provide guidance when to quarantine/isolate according to Centers for Disease Control (CDC) and Pennsylvania Department of Health. A symptom screening tool will be available and administered online for residential students through the Student Health Services (SHS) portal. 


Residential students must complete the symptom screening tool daily. Students who are not cleared will be directed by the symptom screening tool to contact Student Health Services for guidance and care. A step-by-step guide is available to help students access the Student Health Portal and symptom screening survey.

What do I do if I feel sick? Will the Student Health Center be open in the spring?

Yes, Student Health Services will be open Monday – Friday from 8 a.m. – 4 p.m. Services are available by appointment only. Telehealth appointments are also available. Students who need medical care should contact Student Health Services by phone at 610-436-2509.

Students who call with any of the following list of symptoms will be connected with an available nurse/provider for additional screening and triage. The nurse/provider will discuss symptoms and provide guidance for medical care per current CDC recommendations.

  • Fever without suspected etiology
  • Cough
  • Shortness of breath
  • Sore throat
  • Known exposure to someone with presumptive/confirmed Covid-19
  • Any GI symptoms
  • Loss of senses of taste or smell

For more details, please visit Student Health Services Updates for updates regarding Health Center services and procedures. Protocols will be updated in accordance with any changes provided by health authorities.

Temporary COVID Policies for Students / Student Community Agreements

Students who do not comply with  temporary COVID policies/student community agreements, which include pre-arrival testing requirements, entry screening testing, regular screening testing, and wellness checks protocols, may be subject to applicable charges according to the Student Code of Conduct. 
 
The following are steps that will be followed when a student does not adhere to the surveillance testing requirement. 

First missed scheduled surveillance test:

  • Students will be issued a warning letter and instructions for making up the test.  
    If students do not make up testing as directed, they will be given a temporary removal from housing.
  • Students must then test off-campus at their own expense.
  • A negative test result is required to return to their housing space.
  • If a student does not return after ten days of temporary removal, the housing contract will be canceled without a refund. 

Second missed scheduled surveillance test:

  • Students will be issued an immediate temporary removal from housing.  
    They will need to test off-campus at their own expense. 
  • A negative test result is required to return to their housing space.  

Third missed regularly scheduled surveillance test:

  • Students will be permanently removed from on-campus housing for the remainder of the semester. 
  • Their housing contract will be canceled without a refund. 

 

WeCU Here Important Information

Orientation Interest Group Socials

Do you like to cook? Or is crafting more your style? Perhaps you like sports, or travel, or maybe social media is your thing.

Our Orientation Leaders (or OLs as we fondly call them) have teamed up for WeCU Here based on their interests, and now they want to share those interests with you, whether you're an avid fan or just have a passing interest. 

If you're interested in a group but it doesn't work with your schedule, feel free to reach out to the OLs running that group. They'll be happy to connect with you individually. 

Take a look at the OL groups and schedule to see what works for you and start meeting other Rams.  

Parking for WeCU Here

All students who will be on campus for the 8-week program will need to purchase a $15 First Year Resident (R) parking permit. This gives access to park in the M-lot complex behind the Swope Music Building and E.O. Bull Center. I have included the link for online registration below. 

Students will need to fill out the online registration form and upload a copy of their vehicle registration and photo ID.
 
To pick up permits, students will need to visit Parking Services between the hours of 8am to 2pm Monday through Friday. If students are not able to get their permits on Friday, ticketing will be  suspended in student lots the first week to allow time to purchase and pick up a permit.
 
For move in on Friday, ticketing will be suspended in K lot behind Sykes and L lot across from Wayne hall (for the weekend).  The New street garage will also be open for the weekend for students staying for the two nights of WeCU Here. 

Will my academic classes be in person for the WeCU Here experience?

No, your classes will remain in the same instruction as they were when you start the semester. No changes in academic instruction will result from this experience.

What will on-campus life look like?  

The mode of delivery for your classes will not change if you choose to live on campus.  University libraries, Sykes Student Union, Student Rec Center, Student Health Center, and other university services will remain open as they have been all year. Hours and access may be limited so please check websites or call prior to visiting.   
  
There will be limited in-person events and activities planned, but we will provide opportunities to engage with your classmates in safe physically distanced procedures.  In addition to these activities,  Student Affairs is committed to completing the educational mission and continues to engage with all students through our programs and resources. Visit the  Student Affairs WeCU website  for  all of  our virtual engagement opportunities.  

Will University Libraries be open?

Yes, FHG Library and Presser Music Library will be open for Spring Semester with the following hours:

FHG Library:

Sundays 12pm-10pm*
Mondays - Thursdays 8am-10pm*
Fridays 8am-4pm.
*FHG Library is open 8pm-10pm Sundays - Thursdays for open study. The Library Help Desk closes at 8pm.

Presser Music Library:

Sundays 12pm-8pm
Mondays - Thursdays 8am-8pm
Fridays 8am-4pm.
University Libraries' physical spaces will be closed from March 13 through March 20, 2021 for Spring Break. Services and resources will be available online during this time. Books and other materials can be requested to be mailed to your home address.

Details and changes will be updated on the Library Hours page.

For all information on visiting University Libraries, please visit their website

What Dining options will be available on campus?

Lawrence Dining Hall, Rams Head Food Court (Chick-fil-A), the Village P.O.D., and Good Uncle will be open during this time to accommodate the number of students. Status of the food trucks parked on Church Street are determined by the owners of the food trucks, not the University. 

More information on Dining Services can be found on the Spring 2021 Student FAQ Page and Dining FAQ

What extra precautions are being taken to ensure the safety of the diners?

To comply with safety and health guidelines, the dining experience in all venues will be different, including restricted seating, modified menu options, and use of technology for ordering and payment. In addition, all dining halls will follow the below guidelines:

Face masks & Health Screenings
A face mask will be required to enter any of our dining facilities and all dining staff will be required to wear a mask. In addition, dining staff are also required to be temperature checked daily, and to take a health screening prior to their shift.

Cleanings
Lawrence Dining Hall will be closed twice each day for cleaning and sanitation, once on Saturday and Sunday. Rams Head will be closed once each day for cleaning and sanitation. In all dining halls, there will be extra and frequent cleanings of all surfaces and items that are at higher risk of contamination (door handles, light switches, condiment stations, etc.)

Physical distancing
Students will be required to practice social distancing throughout each of our dining locations. Decals will be placed on the floor and at each station to ensure 6ft distances. Kiosks in Rams Head will be pulled from the counters and placed 6-feet apart along the walls.

Seating

In accordance with state-mandated occupancy rules, Lawrence Dining Hall will be limited in the number of seats provided. A specific number of seats in both Roman’s Kitchen and Side Café will be available. To counter the limited seating, all food will be placed in to-go containers for students to take out of the dining hall and eat at their leisure.

All tables and chairs will be removed from Rams Head Food Court and no seating will be available. All food from Rams Head will be placed in to-go containers for students to take out of the dining hall and eat at their leisure.


Only 5 people will be allowed inside of the Village P.O.D. at once.

Additional Precautions

  • There will be increased availability of hand sanitizer, ‘no-touch’ service options, and targeted signage with communication to promote good hand hygiene.
  • Plexiglass barriers will be placed in all appropriate areas.
  • The majority of self-serve areas (food, beverages, utensils, etc.) will be eliminated for the time being, with the exception of fountain beverages, cereal, hand-wrapped fruit, and areas with packaged items and bottled beverages. Students will be able to get their own beverages.
  • Disposable silverware, to-go containers, and all condiments will be individually packaged with each meal.
  • No reusable containers or reusable cups may be used in Lawrence Dining Hall for the fall, winter, or spring terms. Disposable cups, lids, and straws will be available at the beverage station.

Policies & Guidelines

As an enrolled WCU student, you have already agreed to the following WCU community policies:

Student Community Agreements
Student Code of Conduct

Students who do not comply with temporary COVID policies/student community agreements, which include pre-arrival testing requirements, entry screening testing, regular screening testing, and wellness checks protocols, may be subject to applicable charges according to the Student Code Conduct. 

What do I do if I feel sick? Will the Student Health Center be open in the spring?

Yes, Student Health Services will be open Monday – Friday from 8 a.m. – 4 p.m. Services are available by appointment only. Telehealth appointments are also available. Students who need medical care should contact Student Health Services by phone at 610-436-2509.

Students who call with any of the following list of symptoms will be connected with an available nurse/provider for additional screening and triage. The nurse/provider will discuss symptoms and provide guidance for medical care per current CDC recommendations.

  • Fever without suspected etiology
  • Cough
  • Shortness of breath
  • Sore throat
  • Known exposure to someone with presumptive/confirmed Covid-19
  • Any GI symptoms
  • Loss of senses of taste or smell

For more details, please visit Student Health Services Updates for updates regarding Health Center services and procedures. Protocols will be updated in accordance with any changes provided by health authorities.

Rams Mask up   

 Please visit Spring 2021 FAQ pages for more general information

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