Purchasing and Contract Services supports West Chester University's roles of education, research and public service by acquiring and managing goods and services which provide the University the greatest value, use of best business practices, and by ensuring the University’s compliance with applicable laws, rules and regulations. We are committed to providing exceptional service to all customers, clients and stakeholders, and to maintaining the public’s confidence in our stewardship of resources.
PASSHE will be rolling out SourcePoint (aka SAP Ariba), the new Procurement software platform which integrates directly with the SAP financial system. The new platform will replace the current eReq \ SAP Requisitioning processes.
SourcePoint is scheduled to Go-Live on Monday, April 12, 2021.
Visit PASSHE's SourcePoint Portal site to get the latest information for training, FAQs, Policies and Procedures, etc. (PLEASE NOTE: You must be logged onto the VPN in order to access the PASSHE Portal site.)
SourcePoint Training Dates and Registration can also be found on the university's FAST Training site.
|Name & Email||Title||Phone|
|Jeff Baun||Director of Business Services||610-436-2705|
|Bud Reynolds||Purchasing Manager||610-436-1019|
|Julie Martin||Assistant Purchasing Manager||610-436-1012|
|Dorothy Cureton||Purchasing Agent||610-436-2603|
|Loren Flynn||Purchasing Agent||610-436-3572|
|Bill Smith||Purchasing Agent||610-436-2604|
HB2107 amends potions of the Procurement Code to require greater public access to procurement records. The revised bill requires that all requests for Sole Source and Emergency contracts must be posted for 7 calendar days prior to approval for public comments and also posted for 30 days following approval.
Please submit any comments or questions toTodd E. Murphy,
Vice President for Finance and Administration, West Chester University, 201 Carter Drive, West Chester, PA 19383.
Viewing Proposed Sole Sources and Emergency Purchase Orders
A contract may be awarded for a construction item without the necessity of bidding when the Contracting Officer determines in writing that one of the following statutory conditions exists:
- Only a single contractor is capable of providing the construction;
- A federal or state statute or federal regulation exempts the construction from competitive procurements;
- The total cost of the construction is less than $10,000.00,
- It is clearly not feasible to award the contract on a competitive basis;
- The services involve the repair, modification or calibration of equipment and the work is to be performed by the manufacturer of the equipment or by an authorized dealer, provided the Contracting
Officer determines that bidding is not appropriate under the circumstances, or
The contract is in the best interest of the Commonwealth.
Emergency Contracts are permissible when the Contracting Officer or his designee’s determines that there is a threat to public health, safety and welfare or circumstances outside the control of the University create an urgency of need which necessitates the suspension of normal bidding and review requirements. When possible 2 bids should be secured. These do not have to be in writing. However, written determination of the basis for the emergency and for the selection of the contractor must be included in the contract file and sent in the form of a certification when the contract is submitted for legal review after the work is completed
The following items are required for all Emergency Contracts:
- Written Scope of Work
- Contractor’s written documentation of its bid
- Performance and Payment Bonds (if required)
- Prevailing Wage Determination (if required)