West Chester University
James Brenner, President
The agenda for each meeting will be developed at the preceding Executive Committee meeting. All Senators are encouraged to communicate freely with the Executive Committee about the agenda.
Committee assignments are coordinated by the Executive Committee.
Standing committees are:
It is important for each Senator to identify someone to proxy for her/him if the Senator will be absent. The Constitution says "In the case of short term or extended absence, the senator should name a proxy from the eligible faculty in the constituency represented and notify the President of the Senate." Each Senator should check with his/her constituency (school or at large) now to see who could fit these meetings into their schedule.
The Standing Committees will identify an agenda for the academic year in the first Full Assembly with input from all Senators present or their designated proxies. Motions from the floor and unfinished business from the previous academic year will take precedence in the tasks to be taken up by the appropriate Standing Committees.
The Standing Committees thereafter are required to meet regularly to collect necessary information, discuss and develop resolutions and reports for deliberation at the following Full Assembly. A report of the activities of the Standing Committees to the Executive Committee is expected two weeks before the last Full Assembly in that academic year.
Members of the Standing Committees are encouraged to contact on and off campus individuals for necessary input to facilitate their committee's work. However, members of the Standing Committee are expected to refrain from reaching or consolidating agreements on their own without prior sanction from the Full Assembly. Once the issue has been agreed upon at the Full Assembly, then the Standing Committee or its members may be requested to carry through the sentiments of the whole Senate. In this connection, the Standing Committee is more like a liaison, rather than a decisionmaking entity. The decisionmaking entity is the Full Assembly of the Senate unless specified otherwise.
All requests for presentations, received by the President or any other Executive Committee liaison, will be forwarded to all members of the Executive Committee for approval. This will take place during the Executive Committee Meetings. In emergency situations, the approval will be sought through email. Keeping in view the time constraints in such situations, the President may make decisions based on the responses received rather than wait (after the deadline) for all possible responses.
Article V, Section I identifies nonmembers who have a standing invitation to participate. If information is available about the topic(s) such a nonmember is going to address, it will be shared with the Full Assembly.
While all faculty are invited to attend the Full Assembly, their participation in the proceedings will be limited to discussion. No voting rights are available to nonmembers of the Senate, unless they are serving as designated proxy to currently elected Senators. Given the limited duration of the Full Assembly meetings, the Senators and their designated proxy may be called upon more readily and frequently than nonmembers who are not serving as proxy to Senators.