Office of the Associate Provost

Dr. Lorraine Bernotsky
Philips Memorial Hall
Room 008
700 South High Street
West Chester, PA 19383

Welcome to the Office of the Associate Provost


Don't miss our News and Notes section below for the

latest updates from the Office of the Associate Provost!

This office reports to the Provost and provides leadership for several areas within Academic Affairs:

  • The Honors College
  • Graduate Studies and Extended Education
  • Undergraduate Studies and Student Support Services
  • Teaching, Learning, and Assessment Center

Students look to this office when dealing with difficult academic issues.  The Special Assistant for Academic Policy handles waivers of general education requirements, Academic Recovery Plans, academic probation and dismissal, and those students who are looking to be readmitted to the university after previous academic difficulty.  Students can find detailed information on the different forms that pass through our office, as well as other necessary information by clicking on the box above:  Info & Resources for Students.

The Office of the Associate Provost also oversees curricular matters and is responsible for maintaining integrity with regard to the university's academic policies.  This office oversees program review and assessment and first-year student scheduling, and acts as liaison to the Curriculum and Academic Policies Council (CAPC) and the Pennsylvania State System of Higher Education (PASSHE). In addition, the Associate Provost provides leadership for faculty development in order to facilitate an engaged learning environment.  For more information, as well as access to a plethora of useful links, just click on the box above:  Info & Resources for Faculty/Staff.

Please take a moment to review the information in our News and Notes section below.  There you’ll find the most up-to-date information from our office to help you navigate through a successful semester.

Have a question for our office?  Specific questions related to student matters should be directed to the Office of the Special Assistant for Academic Policy at (610) 436-3551; general matters may be directed to the Office of the Associate Provost at (610) 738-0492.



News and Notes:

Welcome back.  Here’s wishing you a productive start to the Spring 2014 semester. 

As your plan your course syllabus and schedule, please utilize the Policy on Required Information for Course Syllabi, as well as the new Final Exam Policy.  Both are found on the CAPC – Policies page. 

Also of note:  the new ruling on Interdisciplinary and Diversity requirements.  In December, CAPC passed the following motion:  “To grant permission for a single course to meet both the Interdisciplinary “I” and Diverse Communities “J” requirements, when said course has been approved by CAPC to receive both designations.”  Faculty advisors:  please spread the word to your students.


  • Spring classes begin on Tuesday, January 21st. 
  • Students may drop classes electronically during the week of Tuesday, January 21st through Sunday, January 26th.
  • Students may add courses electronically through Monday, January 27th.
  • The withdrawal period begins on Monday, January 27th.  
  • Please check your class lists on MyWCU and make sure that all students are registered for internships, practica, student teaching, individualized instruction, independent study, and your individual courses prior to the February 10th enrollment snapshot date. 
  • If advisees were placed on probation, continued probation, or pending probation at the end of the Fall 2013 semester, they must have their Academic Recovery Plan (ARP) completed by Friday, February 14th to avoid having a hold placed on their account.
  • Spring Break will begin on Friday, March 14th at 5:00 p.m. and end Monday morning, March 24th at 8:00 a.m.  No classes will be held during that time.
  • All no grades (NGs), audit requests, pass/fail requests, and course withdrawals are to be completed by Friday, March 28th. 
  • It is recommended that at least one major course evaluation take place (with the students receiving feedback) before the withdrawal deadline on Friday, March 28th. 
  • Finals will be held Tuesday, May 6th – Friday, May 9th.  
  • Undergraduate Commencement will be held on Saturday, May 10th. 
  • Graduate Commencement will be held on Monday, May 12th.


  • The Emergency Communication Committee has recommended that WCU's Department of Public Safety number – 610-436-3311 – be listed on all course syllabi.  This specific recommendation is made to help the campus be prepared in case of an emergency situation.
  • Please include the University Sanctioned Events Policy found in the University catalog. 



  •  Award Z grades  to students who stop attending classes but do not drop or withdraw during the semester.  This information is important to the Financial Aid Office to maintain compliance with the U.S. Government Policy for awarded aid.
  • When posting student information, use a system to identify students other than their social security number or WCU ID number. 
  • ONLY courses with the SPK prefix fulfill the general education public speaking requirement.  For native students, only SPK208 or 230 are approved general education courses.  For transfer students, SPK199 satisfies this requirement.    
  • WRT100, recorded as transfer credit, indicates that the WRT120 requirement has been met.  The student can schedule any one of the WRT200 series to complete the composition general education requirement.
  • Transfer students must earn 60 credits at WCU in order to qualify for honors at graduation.  Please be sure your transfer advisees are aware of this policy.  There are no exceptions.
  • Transfer credits that were taken Pass/Fail are now noted on students’ records as TP.  This designation will indicate that the course must be retaken for a grade if required.
  • Students must complete MAT1XX, WRT120, and WRT2XX by the time they have earned 60 credits.  Transfer students entering with 60 or more credits should be urged to complete either/both requirements during their first semester at WCU.


The 2013-2015 Academic Calendar is posted on the Registrar’s Office website.  It may also be accessed from the Associate Provost’s website.  


The cost of textbooks may deter some students from purchasing them, which can hinder their academic success.  As such, the Division of Student Affairs Multicultural Student Success Committee has compiled a list of affordable textbook purchasing options to encourage students to buy their required readings in a timely manner: are encouraged to share this information with their students at the beginning of each semester, through their syllabi, email, or other communication methods.

Best of luck to you all as you begin a new semester.