West Chester University
201 Carter Drive, Suite 200
West Chester, PA 19383
West Chester University engages construction firms to perform new construction, as well as perform renovations and maintenance to existing buildings on campus. The Construction Procurement department manages the contracts that document the agreements with contractors and other professional firms.
The Commonwealth Procurement Code, Act 57 of 1988 dictates the method of awarding contracts. As a general practice, contracts are awarded through competitive sealed bidding.
West Chester University has transitioned to an electronic procurement system for solicitations. This method provides a benefit to all parties. The cost and bidding effort is greatly reduced as bid documents are available online, all questions and answers are via e-mail and sealed bids can be submitted and updated online.
Contractors are required to register at the eProcurement Exchange to view and/or respond to any open solicition.
The eBid system is user friendly and includes a User Guide, QuickStart Guide for Vendors, Video Tutorials, and Help Documents,
Register as a Vendor – Register only once, a free process that takes only a few minutes. Set up your company account right in the eBid system. Identify categories that define the products and services that your company provides. You will then be notified of bid opportunities.
Documents may be downloaded directly to your computer. This makes it easy to share with your suppliers and subcontractors.
Questions – by clicking on the “Questions” tab, you can see all questions that have been asked and answered related to a solicitation. You can ask questions directly through the eBid system. When the university answers the question, both the question and answer is e-mailed directly to all bidders.
Confidentiality of Identity – When questions are asked and answered, bidder identity is not disclosed to other bidders.
Bidders (Planholders) List – When you download a document, you are automatically added to the list of Bidders. This list is available to all.
Sealed Bid Confidentiality – The confidentiality of the sealed bid system is a cornerstone of the system. At no time before the Bid Opening can anyone see your electronic bid. Only users with online access to your company can add, edit or withdraw an electronic bid from your firm.
Submitting and Updating Bids – You may submit and update your bid anytime up to the bid due date and time. You may be required to upload documents and attach them to your bid.
Bid Results / Awards – This information will be displayed for the public to view.