Accounts Payable

201 Carter Drive, Suite 200
West Chester, PA 19383

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Fiscal Year End Important Information


Accounts Payable processes all vendor postings for West Chester University.

Invoice Basics

Methods to provide this information to Accounts Payable:
  Vendor Invoice
  Travel Expense Form - Online travel expense form is used to submit for reimbursable/business travel expenses
  Payment Request Form (PRF) - The Payment Request Form is used for any non-purchase order items or items with no vendor invoice and unrelated to travel reimbursements.
Invoice turnaround time is five (5) business days.
The standard University payment terms are Net 30 days.
Payment runs are Tuesday and Friday.
Credit Memos are handled by Accounts Payable.
Restricted funds requests for payment, must be approved by the Restricted Funds Office.
All vendors must submit a W-9 in order to be paid. Link to Form
Accounts Payable strongly recommends the use of ACH (direct deposit) payment method.  This payment method is available to all vendors, including students and employees. Link to Form


Updated: November 2016