Purchasing

201 Carter Drive, Suite 200
West Chester, PA 19383
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Welcome

Purchasing and Contract Services supports West Chester University's roles of education, research and public service by acquiring and managing goods and services which provide the University the greatest value, use of best business practices, and by ensuring the University’s compliance with applicable laws, rules and regulations. We are committed to providing exceptional service to all customers, clients and stakeholders, and to maintaining the public’s confidence in our stewardship of resources. Phillips

 

Purchasing Contacts
Name Title Phone Email
Robert Malone Manager of Purchasing 610-436-1019 rmalone@wcupa.edu
Julie Martin Purchasing Agent 2 610-436-1012 jmartin3@wcupa.edu
Lois Hall Purchasing Agent 610-436-2604 lhall@wcupa.edu
Dorothy Cureton Purchasing Agent 610-436-2603 dcureton@wcupa.edu
Loren Flynn Purchasing Agent 610-436-3572 lflynn@wcupa.edu

 

HB2107 amends potions of the Procurement Code to require greater public access to procurement records.  The revised bill requires that all requests for Sole Source and Emergency contracts must be posted for 7 calendar days prior to approval for public comments and also  posted for 30 days following approval.  The following link will provide access to Sole Source and Emergency contracts.  https://passhe.procureware.com/home

Please submit any comments or questions to John Villella, Chief of Staff and Executive Deputy to the President, West Chester University,700 South High Street, West Chester, PA  19383 or jvillella@wcupa.edu.

 

Viewing Proposed Sole Sources and Emergency Purchase Orders

View proposed Sole Sources and proposed Emergency Purchase Order (EPOs) at PASSHE's eProcurement Exchange https://passhe.procureware.com/

Searching Tip: To find 'Sole Source' or 'Emergency (EPO)' Bids, use the BID TYPE NAME filter.

Sole Source

A contract may be awarded for a construction item without the necessity of bidding when the Contracting Officer determines in writing that one of the following statutory conditions exists:

  • Only a single contractor is capable of providing the construction;
  • A federal or state statute or federal regulation exempts the construction from competitive procurements;
  • The total cost of the construction is less than $10,000.00,
  • It is clearly not feasible to award the contract on a competitive basis;
  • The services involve the repair, modification or calibration of equipment and the work is to be performed by the manufacturer of the equipment or by an authorized dealer, provided the Contracting

Officer determines that bidding is not appropriate under the circumstances, or

  • The contract is in the best interest of the Commonwealth.

Emergency Contracts

Emergency Contracts are permissible when the Contracting Officer or his designee’s determines that there is a threat to public health, safety and welfare or circumstances outside the control of the University create an urgency of need which necessitates the suspension of normal bidding and review requirements. When possible 2 bids should be secured. These do not have to be in writing. However, written determination of the basis for the emergency and for the selection of the contractor must be included in the contract file and sent in the form of a certification when the contract is submitted for legal review after the work is completed

The following items are required for all Emergency Contracts:

  • Written Scope of Work
  • Contractor’s written documentation of its bid
  • Performance and Payment Bonds (if required)
  • Prevailing Wage Determination (if required)
 
Updated: August 2017