Budget Office

201 Carter Drive, Suite 200

West Chester, PA 19383



Fiscal Year End Important Information

Student Payroll Request

This form must be completed by the department responsible for hiring regular student employees (NOT Federal Work Study or Graduate Assistantships) and must be approved by the authorized level of personnel decentralization (or designee) responsible for funding the student worker. Students are not permitted to work prior to the completion of all sections of the form and authorization from the Budget and Payroll Departments.

In addition, it is each student’s responsibility to complete Forms I-9 and W-4, as well as provide a Social Security Card and photo ID to the Payroll Department.

A Student Payroll Request Form must be completed for each session a student works. One form may be submitted for the fall/spring academic year. A separate form is required for the summer session.

All student hiring and pay range questions should be directed to the Payroll Department. All budgetary funding questions should be directed to the divisional Authorized Level of Personnel Decentralization or the Budget Department.

The form and guidelines are also available via the Human Resources and Budget Office websites as well as the main Administration and Finance forms webpage.