Bylaws of the West Chester University
Article I. Name
The name of this organization will be The West Chester University
Article II. Object
The object of this organization will be to be an advocate for and
to support the performance of academic research by faculty members
at West Chester University of Pennsylvania.
Article III. Membership
Section 1. Membership will be open to all West Chester
University faculty who perform academic research or who are
interested in developing a research program, and to
administrators who support research.
Section 2. Applications for membership will be considered
and acted upon by the Board of Directors.
Article IV. Officers
- The officers of the organization will be a President, Vice
President, Secretary, Treasurer, and three Directors.
- Officers will serve for a term of two years or until their
successors are elected; the term of office will commence at the
close of the annual meeting after the election.
- Elections for officers will be held on even-numbered years.
- No member will hold more than one office.
- If the President is unable to complete his or her term, the Vice
President will serve as President for the unexpired term, the office
of Vice President becoming vacant.
- If any office other than that of President becomes vacant,
nominations will be called for and a special election will be held;
the specially elected officer to serve the unexpired term.
- The Election Committee will, during the Fall semester, call for
nominations from the members for those offices to be filled at the
next election. Both the call and the nominations may be made by
electronic mail. Members of the Election Committee are ineligible
for nomination or election. The deadline for receipt of nominations
will be at least three weeks after the call for nominations.
- Election of officers will be made by mail ballot. Election will be
by majority of the valid votes cast. If more than two candidates are
on the ballot for any office, the ballot will provide for
preferential voting; the number of preferences being one less than
the number of candidates. First the ballots will be sorted by first
choice. Any person receiving the majority of the first choice votes
will be elected. In the event that no person receives the majority
of the first choice votes, the candidate with the fewest first
choice votes will be eliminated. The ballots for that person will be
distributed to the other candidates according to their second
choice. This procedure will be repeated until a candidate has the
majority of the votes or until all the levels of preference are
- The Elections Committee will distribute ballots with
signature-envelopes. Completed ballots must be enclosed in a signed
signature envelope which clearly identifies the voter. Before
opening any ballot, the Election Committee will check the names on
the envelopes against the membership list. Any ballots in envelopes
not bearing the name of a member will be deemed invalid. If more
than one envelope bears the name of a member, all such ballots will
be invalid. The election committee will open the envelopes and place
the valid ballots in a ballot box, taking care to avoid learning or
revealing the content of the ballot. All ballots in an envelope
containing more than one ballot will be invalid. After the valid
ballots have been separated from their envelopes, the Election
Committee will count the ballots and report the tally to the Board
Article V. Meetings
- There will be a meeting during the third week in October and one
during the third week in February unless otherwise ordered by the
Consortium or by the Board of Directors. The February meeting will
be the annual meeting. The purpose of the annual meeting will be the
receiving reports of officers and standing committees, the
installation of newly elected officers, and any other business that
- Special meetings may be called by the President or by the Board of
Directors. A special meeting will be called at the written request
of fifteen members of the Consortium. The purpose of the meeting
will be stated in the call. Except in cases of emergency, at least
two weeks’ notice will be given.
- Twenty-five members will constitute a quorum.
Article VI. The Board of Directors
- The officers of the Consortium, including the Directors, will
constitute the Board of Directors; past Presidents will be invited
to attend in an advisory capacity.
- The Board of Directors will have general supervision of the
affairs of the Consortium between its business meetings, will fix
the hour of meetings, and will perform such other duties as are
specified by these bylaws. The Board of Directors will be subject to
the orders of the Consortium, and none of its acts will conflict
with the actions taken by the Consortium.
- The Board of Directors will meet at least once each month for the
period from September to May, subject to the call of the President.
- The quorum for the Board of Directors will be a majority of its
Article VII. Committees
- A Program Committee, composed of three members, will be appointed
by the Board of Directors at its November meeting. It will be the
duty of this committee to plan programs for meetings of the
Consortium and at other events sponsored or cosponsored by the
- An Election Committee, composed of three members, will be
appointed by the Board of Directors at its November meeting. It will
be the duty of this committee to conduct elections by mail ballot
for election of officers and for any other matter for which a mail
ballot may be required.
- Special committees will be appointed by the President, the
Consortium, or the Board of Directors, as the Board of Directors or
the Consortium will from time to time deem necessary to carry on the
work of the Consortium.
- The President will be an ex-officio member of every
committee except the Election Committee.
Article VIII. Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of
Order Newly Revised will govern the Consortium in all cases to which
they are applicable and in which they are not inconsistent with
these bylaws and any special rules of order which the Consortium may
Article IX. Amendment of Bylaws
These bylaws may be amended by a two-thirds vote by mail ballot
provided that the proposed amendment has been approved by the Board
of Directors, pr by a petition signed by at least 10% of the members
of the Consortium.
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