1. Purpose 

West Chester University's facilities are one of its most important assets, therefore the allocation space is as important as the allocation of budget dollars. Because of this WCU encourages collaboration and consultation on facility usage and thereby establishes the Space Allocation Committee.

2. Responsibilities:

    

   1. The SAC reviews and presents recommendations to the Provost and Vice-President for Academic Affairs on the following:

      1. Relocation of departments and offices,

      2. Policies regarding facility scheduling,

      3. Priorities for allocation in relation to WCU's overall facility usage plan,

      4. Capital appropriations, purchases and improvements as these impact on space utilization

      5. Guidelines on space utilization, in cooperation with the Strategic Planning Committee and the Budget Committee

      6. Purchase or rental of new property or facilities.

   2. The SAC cooperates with the Strategic Planning Committee and the Budget Committee to recommend guidelines on space utilization.

   3. The SAC is not involved in:

      1. Maintenance issues, 

      2. Detailed scheduling of classrooms,

      3. Individual Office Assignments.

          

3. Membership:

1. The voting membership of SAC consists of sixteen (16) members distributed as follows:

1. Seven (7) APSCUF appointed faculty members, with at least:

   • one from each academic unit, 

   • one from the non-teaching faculty,

   • one faculty member shall also represent the Council of Chairs,

   • No department has representation of more than one faculty; 

2. Six (6) administrative representatives appointed by each major division head:

   • President's Office, 

   • Academic Affairs, 

   • Administrative and Fiscal Affairs, 

   • Advancement, 

   • Information Services,

   • Student Affairs:

3. One (1) undergraduate student appointed by the President of SGA:

4. One (1) graduate student appointed by the President of GSA;

5. One (1) non-instructional employee.

2. The ex-officio non-voting membership consists of three (3) permanent members distributed as follows:

   1. Director of Facilities, 

   2. Director of Space Management and Calendar (SMAC),

   3. Director of Athletics.

4. Terms of Service:

1. Length of Term

   • Chairperson - one year

   • Faculty representatives - three years

   • Administrative representatives - two-year

   • Non-instructional representative - two years.

   • Student representatives - one year;

2. All terms of office run from September 1 and terminate on August 31;

3. Faculty must complete a minimum of three years of service in a tenure track position to be eligible to serve on SAC.

4. Faculty are limited to two consecutive terms with one full term off before serving again.

5. Chairperson of SAC:

    

   1. The Chairperson is elected:

      • From the faculty members of SAC,

      • During the last Spring meeting for the coming year,

      • By the full voting membership. 

   2. The Chairperson is responsible for:

      • Calling all meetings, 

      • Conducting all appropriate business,

      • Coordinating the agenda and minutes.

   3. The Chairperson will have appropriate secretarial services through the Provost's office.

       

6. Meetings:

    

   1. A minimum of one meeting per month is held. 

   2. Additional meetings may be called as deemed necessary by the Chairperson or at the request of three members of SAC.

   3. Minutes are taken at every SAC meeting. 

   4. Copies of minutes are distributed to all constituencies.

       

7. Voting:

    

   1. A quorum of eight (8) members of SAC is necessary to transact business.

   2. A valid vote is constituted by a majority of the members in attendance.

   3. Each committee member must notify the Chairperson in writing of that member's proxy, at least one week prior to the first fall meeting. 

      • The proxy must come from the same university area or constituency as the member. 

      • If the proxy requires an alternate, then the proxy or member must notify the Chairperson in writing prior to the meeting in which the alternate is to serve.

       

8. Changes to SAC Bylaws:

    

   1. These bylaws may be amended or repealed during any regular meeting by an affirmative vote of two-thirds (of those voting), a quorum being present. 

   2. The proposed amendment must be made in writing at the previous business meeting to allow for appropriate discussion. 

   3. Any amendment must be forwarded to the Provost and will go into effect immediately following approval by the Provost.

       

9. Requests for the Administration

1. When the Administration or the Provost forwards to the Chairperson of SAC a consultation request regarding purchases and improvements that impact space utilization, capital appropriations or long range facilities plans, the Chairperson will acknowledge receipt of the request within one week and call a meeting. 

2. The Chairperson will forward a progress report or a final recommendation within three weeks if the matter is resolved. A special meeting will be called if a situation requires immediate action.