Office of the Registrar

West Chester University

Contact Info
Kershner Student Service Center
25 University Avenue
West Chester, PA, 19383
Phone: 610-436-3541
Fax: 610-436-2370


Refund Policy

All requests for refunds for dropped or canceled courses, or for withdrawals, must be made in writing or in person to the Office of the Registrar. Refunds are not automatic; it is the student's responsibility to initiate a refund request. Appeals concerning the refund policy for tuition and the general fee are made to the Office of the Registrar. Appeals concerning the Housing or Meal Fee are made to the Office of Residence Life. Further appeals, if necessary, may be made to the Appeals Committee.

Individual fees will be refunded according to the policies described below.

Tuition and General Fee Refunds - Full refunds for tuition and the general fee are available only through the sixth calendar day that the University is in session. After that, tuition and the general fee are refunded according to the schedule below. These percentages apply to the total tuition bill, not to partial tuition payments. Questions about this, as well as when students will receive their refund, should be directed to the Office of the Bursar.

  • If you withdraw during
  • Through 6th calendar day of semester
  • 2nd week of semester
  • 3rd week of semester
  • 4th week of semester
  • 5th week of semester
  • 6th week of semester and after
  • Receive tuition and general fees refund
  • 100% tuition
  • 80%
  • 60%
  • 50%
  • 40%
  • No refund

No refund will be given if the student:

  1. drops a course but retains full-time status
  2. reduces his/her credit load after the end of the drop period but retains part-time status
  3. owes the University money.

Technology Tuition Fee - only refundable in full if the student drops all courses by the end of the drop period, which is through the sixth calendar day of the semester. This fee will not be refunded partially or in full for any courses dropped after the sixth calendar day.

Housing Fee (University-owned housing) - in full prior to the first day of the semester; after the first day of the semester, prorated refunds are made on an individual basis through the Office of Residence Life and Housing Services. For affiliated student housing, please contact the private management company (University Student Housing) operating the property.

Meal Fee - in full prior to the first day of the semester; after the first day of the semester, prorated refunds are made on an individual basis through the Office of Residence Life for resident students, and through the Office of the Bursar for commuter students.