Faculty-Led Study Abroad Program Development Guide
WCU Center For International Programs
WCU International Travel Form Approvals
All West Chester University personnel travelling internationally (outside of the contiguous United States: this includes Hawaii, Alaska, Puerto Rico, Canada, and Mexico) must receive approval prior to travel and in writing by the Center for International Programs and both the Provost and the University President. There are two key steps and forms to fill out. Both of these forms must be submitted to the Center for International Programs at least 4-6 weeks prior to travel.
B. Technology Control Plan Forms (signed only by you and emailed directly to firstname.lastname@example.org)
Any questions? Contact the Center for International Programs (x3515 or email@example.com). Detailed instruction and helpful hints for completing the International Travel Authorization form and the Technology Control Plan Form are found below and may be found at:
Note: All Faculty or Staff led study abroad programs (credit or non-credit, sports, club, and music performances etc.) that involve students travelling internationally must be in communication 6-8 months prior to departure with Dr. Peter Loedel (firstname.lastname@example.org) and/or Jeff Conradi (email@example.com) in the Center for International Programs. A program proposal form is required. More detailed information and deadlines can be found at:
Please take note of the following:
The same process should be followed upon return and when filing for reimbursement using the travel expense form.
PASSHE and WCU developed procedures that will ensure that each of the System schools is in compliance with Federal government regulations regarding Embargo and Export Controls (see PASSHE’s Export Control Website). The Center for International Programs, WCU's Office of Sponsored Research (OSR) and the Division of Information Services (IS) has developed a Technology Control Plan that will ensure your international travel compliance with Export Control Laws. WCU employees traveling overseas are required to review and sign the Technology Control Plan Form(s). The traveler is the only person that signs this form and it is emailed directly to firstname.lastname@example.org.
As a general rule of thumb:
The federal rules require all travelers ensure that sensitive digital research data is appropriately protected. If you believe you are traveling with sensitive digital research data or to an embargoed country, the IS Division will need at least a two week notice to review the software and data contained on the laptop (or any other technical device) being taken out of the country. If you have any questions, please contact the University Designated Officer (UDO) for IS - Mr. JT Singh. He may be reached at: E-Mail: Jsingh@wcupa.edu or Voice: 610) 436-1045.