Definition of Student Records

Student records are defined as those files, documents, and other materials that contain information directly related to a student which are maintained by West Chester University or by a person acting for the University pursuant to University or departmental policy.

Notes belonging to a professor or staff member and intended for the professor's/staff member's own use are not subject to inspection, disclosure, or challenge unless the person maintaining the notes disclosed the information to a person in the University community other than a substitute. Upon such a disclosure, the records are then open for review by the student. Other exclusions are the following:

Records of the Department of Public Safety pertaining to an investigation.
Student employment records.
Student records that are made or maintained by a physician, psychiatrist, or other recognized professional acting in that capacity are not subject to the provisions of access, disclosure, and challenge.