New Award Set Up
Sponsored Research Awards Sponsors make awards to the University,
not to individual investigators. While the University is legally responsible
for the stewardship of an award, the investigator is accountable to the
sponsor, the University, and the college and department in which the program
is conducted for all aspects of the program, whether the award is in the
form of a grant, a contract, or other award mechanism. In addition to bearing
the responsibility for conducting the program in a manner consistent with
professional standards, investigators must be aware of and observe all
of the terms and conditions of the award.
Award Set-Up As soon as all required actions, forms and any
required compliance approvals have been completed by the PI and OSRFD,
the award is set-up in the WCU financial system. Finance and Business
Services (FBS) will assign a 10 digit SAP Cost Center number through
which the PI will access the grant or contract funds.
New Award Management Meeting The OSRFD will schedule a new
award management meeting to be attended by staff from the OSRFD,
the PI, key personnel on the project, PI's department chair and a
Finance and Business Services representative. The PI's Dean will
be invited to attend the beginning of the meeting to acknowledge
the grant award and the PI. The New Award Management meeting will
establish: performance period dates, budget, deliverable requirements,
a review of WCU policies and procedures to follow depending on the
amount of the purchse, and certain terms and conditions as well as
other information in the system for tracking and reporting purposes.
OSRFD staff will review PI responsibilities associated with carrying
out the grant project, and WCU resources available to support the
PI. The PI will meet with staff from OSRFD and FBS who will assist
in the various aspects of award management, including planning
and program implementation, establishing and managing the grant
account, hiring, procuring products and services, and reporting.
A checklist for post award reporting which includes tracking of
performance and financial reporting will be prepared for the PI.
Meeting participants will also review the PI Responsibility checklist.
Emphasis will be made on the importance of adhering to terms of
the grant, the PI must follow all grant approved scope and objectives,
and limit expenditures to those approved in the budget. Copies
of the checklists will be maintained in the OSRFD. |
