West Chester University
Filano Hall, Room 205
West Chester, PA 19383
Sponsored Research Awards Sponsors make awards to the University, not to individual investigators. While the University is legally responsible for the stewardship of an award, the investigator is accountable to the sponsor, the University, and the college and department in which the program is conducted for all aspects of the program, whether the award is in the form of a grant, a contract, or other award mechanism. In addition to bearing the responsibility for conducting the program in a manner consistent with professional standards, investigators must be aware of and observe all of the terms and conditions of the award.
Award Set-Up As soon as all required actions, forms and any required compliance approvals have been completed by the PI and OSR, the award is set-up in the WCU financial system. Finance and Business Services (FBS) will assign a 10 digit SAP Cost Center number through which the PI will access the grant or contract funds.
New Award Management Meeting The OSR will schedule a new award management meeting to be attended by staff from the OSR, the PI, key personnel on the project, PI's department chair and a Finance and Business Services representative. The PI's Dean will be invited to attend the beginning of the meeting to acknowledge the grant award and the PI. The New Award Management meeting will establish: performance period dates, budget, deliverable requirements, a review of WCU policies and procedures to follow depending on the amount of the purchse, and certain terms and conditions as well as other information in the system for tracking and reporting purposes.
OSR staff will review PI responsibilities associated with carrying out the grant project, and WCU resources available to support the PI. The PI will meet with staff from OSR and FBS who will assist in the various aspects of award management, including planning and program implementation, establishing and managing the grant account, hiring, procuring products and services, and reporting. A checklist for post award reporting which includes tracking of performance and financial reporting will be prepared for the PI. Meeting participants will also review the PI Responsibility checklist. Emphasis will be made on the importance of adhering to terms of the grant, the PI must follow all grant approved scope and objectives, and limit expenditures to those approved in the budget. Copies of the checklists will be maintained in the OSR.