Welcome to the Office of the Associate Provost
Don't miss our News and Notes section below for the
latest updates from the Office of the Associate Provost!
This office reports to the Provost and provides leadership for several areas within Academic Affairs:
- The Honors College
- Graduate Studies and Extended Education
- Undergraduate Studies and Student Support Services
- Teaching, Learning, and Assessment Center
Students look to this office when dealing with difficult academic issues. The Special Assistant for Academic Policy handles waivers of general education requirements, Academic Recovery Plans, academic probation and dismissal, and those students who are looking to be readmitted to the university after previous academic difficulty. Students can find detailed information on the different forms that pass through our office, as well as other necessary information by clicking on the box above: Info & Resources for Students.
The Office of the Associate Provost also oversees curricular matters and is responsible for maintaining integrity with regard to the university's academic policies. This office oversees program review and assessment and first-year student scheduling, and acts as liaison to the Curriculum and Academic Policies Council (CAPC) and the Pennsylvania State System of Higher Education (PASSHE). In addition, the Associate Provost provides leadership for faculty development in order to facilitate an engaged learning environment. For more information, as well as access to a plethora of useful links, just click on the box above: Info & Resources for Faculty/Staff.
Please take a moment to review the information in our News and Notes section below. There you’ll find the most up-to-date information from our office to help you navigate through a successful semester.
Have a question for our office? Specific questions related to student matters should be directed to the Office of the Special Assistant for Academic Policy at (610) 436-3551; general matters may be directed to the Office of the Associate Provost at (610) 738-0492.
News and Notes:
Welcome back! Here’s wishing you a good start to the Fall 2014 semester!
Below you’ll find a list of important dates and policies, as well as information on WCU’s new Student Advocate for ADA Accommodations. Please review these notes as you build your syllabi and prepare for the coming semester. Be sure to pay special attention to the new Policy on Required Course Information, Evaluations, and Syllabi. You may also find the Common Syllabus Statements templates (versions available for undergraduate and graduate courses) to be helpful. They can be located at the bottom of the Faculty/Staff Info and Resources page of our website.
Please be mindful of the important dates below as you plan your course schedule, evaluations, and examinations. The above policy, as well as other frequently accessed policies, can be found on the Associate Provost website on the CAPC – Policies page.
Important Fall Dates
- The Fall Semester begins on Monday, August 25th.
- Monday, September 1st is Labor Day. The university will be closed.
- Students may drop and add courses electronically through Tuesday, September 2nd.
- The course withdrawal period begins on Wednesday, September 3rd.
- Please review class rosters and confirm that all students are registered for internships, practicums, student teaching, individualized instruction, independent study, and individual courses prior to the September 15thenrollment snapshot date.
- If advisees were placed on probation, continued probation, or pending probation at the end of the Spring or Summer 2014 semesters, they must have an Academic Recovery Plan (ARP) completed by Friday, September 12th to avoid having a hold placed on their account. This pertains to undergraduate students only.
- Fall Break will begin on Friday, October 3rd at 5:00 p.m. and end Wednesday morning, October 8th at 8:00 a.m. No classes will be held on October 6th or 7th.
- All No Grades (NG), audit requests, pass/fail requests, and course withdrawals are to be completed by Friday, October 24th.
- Finals will be held Tuesday, December 9th through Saturday, December 13th.
- Undergraduate Commencement will be held on Sunday, December 14th.
- Graduate Commencement will be held on Monday, December 15th.
Important Syllabus Notes
- The Emergency Communication Committee has recommended that the emergency phone number for WCU's Department of Public Safety – (610) 436-3311 – be listed on all course syllabi. This specific recommendation is made to help the campus be prepared in case of an emergency situation.
- Please include the University Sanctioned Events Policy on undergraduate syllabi.
Student Advocate for ADA Accommodations
- In an effort to assist students that either receive or may believe they are entitled to receive accommodations under the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973, the University has appointed a student advocate to be a contact for students that may have questions regarding the provision of their accommodations or their right to accommodations. The advocate will assist any students that may have questions regarding these rights.
- Dr. Idna Corbett, Dean of Undergraduate Studies and Student Support Services, has been designated in this role. Any students that may need assistance with their rights to accommodations should contact her at firstname.lastname@example.org.
Policy Notes and Important Information
- Award Z grades to students who stop attending classes but do not drop or withdraw during the semester. This information is important to the Financial Aid Office, so they maintain compliance with the U.S. Government Policy for awarded aid.
- All academic policies can be found in the Undergraduate and Graduate Catalogs and on the University website.
- When posting student information, use a system to identify students other than their social security number or WCU ID number.
- ONLY courses with the SPK prefix fulfill the general education public speaking requirement. For native students, only SPK208 or 230 are approved general education courses. For Transfer students, SPK199 satisfies this requirement.
- WRT100 recorded as transfer credit indicates that the WRT120 requirement has been met. The student can schedule any one of the WRT200 series to complete the composition general education requirement.
- Transfer students must earn 60 credits at WCU in order to qualify for honors at graduation. As this has been a growing misunderstanding, please be sure your transfer advisees are aware of this policy. There are no exceptions.
- Transfer credits that were taken Pass/Fail are now noted on students’ records as TP. This designation will indicate that the course must be retaken for a grade if required.
- Students must complete MAT1XX, WRT120, and WRT2XX by the time they have earned 60 credits. Transfer students entering with 60 or more credits should be urged to complete these requirements during their first semester at WCU.
Textbook Tips for Students
- The cost of textbooks may deter some students from purchasing them, which can hinder their academic success. As such, the Division of Student Affairs Multicultural Student Success Committee has compiled a list of affordable textbook purchasing options to encourage students to buy their required readings in a timely manner: www.wcupa.edu/TextBookTipsforStudents.
- Faculty are encouraged to share this information with their students at the beginning of each semester through their syllabi, email, or other communication methods.
Academic Calendar Notes
- The 2014-2016 Academic Calendar is under construction and will be posted on the Registrar’s Office website shortly.
I hope you find this information useful as you prepare for yet another successful academic year.