Office of the Associate Provost

Dr. Darla Spence Coffey
Philips Memorial Hall
Room 008
700 South High Street
West Chester, PA 19383
610-738-0492


Welcome to the Office of the Associate Provost


Don't miss our News and Notes section below for the

latest updates from the Office of the Associate Provost!

This office reports to the Provost and provides leadership for several areas within Academic Affairs:

  • The Honors College
  • Graduate Studies
  • Undergraduate Studies and Student Support Services
  • Teaching, Learning, and Assessment

Students look to this office when dealing with difficult academic issues.  The Special Assistant to the Associate Provost handles petitions to waive general education requirements, Academic Recovery Plans, academic probation and dismissal, and those students who are looking to be readmitted to the university after previous academic difficulty.  Students can find detailed information on the different forms that pass through our office, as well as other necessary information by clicking on the box above:  Info & Resources for Students.

The Office of the Associate Provost also oversees curricular matters and is responsible for maintaining integrity with regard to the university's academic policies.  This office oversees program review and assessment and first-year student scheduling, and acts as liaison to the Curriculum and Academic Policies Council (CAPC) and the Pennsylvania State System of Higher Education (PASSHE). In addition, the Associate Provost provides leadership for faculty development in order to facilitate an engaged learning environment.  For more information, as well as access to a plethora of useful links, just click on the box above:  Info & Resources for Faculty/Staff.

Please take a moment to review the information in our News and Notes section below.  There you’ll find the most up-to-date information from our office to help you navigate through a successful semester.

Have a question for our office?  Specific questions related to student matters should be directed to the Office of the Special Assistant for Academic Policy at (610) 436-3551; general matters may be directed to the Office of the Associate Provost at (610) 738-0492.

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News and Notes:

Welcome back!  Here’s wishing you an engaging and productive Spring semester!

Important dates to remember this semester include the following:

  • Monday, January 16th:  Martin Luther King Day.  The University is closed. 
  • The semester begins Monday, January 23rd.
  • Drop/Add is the week of Monday, January 23rd to Saturday, January 28th. Students may drop/add classes electronically (if there are available seats) without obtaining signatures. 
  • Sunday, January 29th begins the withdrawal period.  It is also the last day to add classes or turn in paperwork for Credit by Exam, Independent Study, or Individualized Instruction. (Because this deadline falls on a Sunday, the Registrar’s Office will accept this paperwork on Monday, January 30th, but no later than that date).
  • If advisees were placed on probation at the end of the Fall 2011 semester, please complete their Academic Recovery Plan by February 17th, using the electronic ARP form.  Once submitted, the form will be sent directly to Andrea Grinwis in the Associate Provost’s Office. 
  • Please be sure that all students are registered prior to the February 10th enrollment snapshot date (courses, internships, practica, student teaching, individualized instruction, etc.)
  • Spring Break will begin on Friday, March 9th at 5:00 p.m. and end Monday, March 19th at 8:00 a.m.  (Please note that PASSHE originally published incorrect dates.  These dates are correct.) 
  • All No-Grades (NG), requests to audit, requests to take a course Pass/Fail, and withdrawals from a single course are to be completed by Friday, March 30th.  Prior to March 30th, be sure that at least one major evaluation for a course has taken place, and the students have received feedback. 
  • The last day of classes is Friday, May 4th. 
  • Finals will be held the week of May 7th – May 11th. 
  • Undergraduate Commencement will be held on Saturday, May 12th and Graduate Commencement will be held on Monday, May 14th.  

Other important reminders:

  • When posting advisee or student grade lists, make sure to use a system to identify students other than social security numbers or WCU ID numbers. 

 

  • Policies concerning ADA Appeals, Disruptive Student Behavior, Academic policies (e.g., grade appeals and academic dishonesty) can all be found in the University Catalog, as well as the Rams Eye View.   Please remember that dismissal, probation, and grade appeal policies are listed in these publications.

 

 PeopleSoft Reminders:

  • When you look at your class lists in PeopleSoft, the CCrEr (Cumulative Credits Earned) does not count remedial course work taken as earned credits.  
  • Class lists will give you all the information you need for your classes.  They are available online and will not be distributed in hard copy.  
  • Be sure to check your class lists to ensure that all students listed are attending your class. If a student is attending and not on your class list, ask them to verify their enrollment as soon as possible.
  • The PeopleSoft code for the Spring term is 2121.

I hope you find this information useful as you prepare for another successful semester.