ATTACHMENT A

Facilities Use Advisory Board Charter

PURPOSE: Based upon the guiding principle set forth by the Vice Presidents, the Facilities Use Advisory Board will:

* Develop a comprehensive policy and procedures for the use of University facilities

* Guide implementation of such policy

* Review, evaluate and recommend modifications as needed to both the policies and procedures

COMPOSITION: The Advisory Board shall be comprised of 5-9 individuals appointed by their respective vice-presidents and approved by the Cabinet. The chair may recommend appropriate members to serve on the board. The Dean of Health Sciences will serve as chair. Current members are:

Advancement: Director of Cultural Affairs (John Rhein)
Academic Affairs:  Faculty Rep., School of Music (John Villella)  Faculty Rep (at large)
Facilities Division: Director of Support Services  (Royston Gathings)
Fiscal Affairs: Senior Accountant (Bob Bonner)
Student Affairs Director of Sykes Union (Dave Timmann)
Athletics: Director of Athletics (Ed Matejkovic)
Chair Dean School of Health Sciences (Don Barr)
Ex-Officio Space Management/Calendar
Coordinator of Conference Services		 (Babs Winicur)
(Cheryl Faust)

MEETINGS: After the initial development phase is completed, the Advisory Board will meet once each semester to monitor and review policies and procedures and to recommend any necessary changes.

REPORTING: The Advisory Board through the Chair will forward all recommendations to the Vice Presidents to be forwarded for approval to cabinet.

RESPONSIBILITIES:

1. Monitor facility usage and provide advice to the Coordinator of Conference and Rental Services.

2. Conduct an annual review of facility rental rates and recommend changes to the Administrative Budget Committee.

3. Recommend funding support for specific projects utilizing revenue generated by facilities rental to the Executive Director of Facilities Administration by March 15.

4. Conduct annual review of the "Facility Use Policy" and processes and recommend modifications as necessary.

SPECIFIC TASKS:

1. Amend, as needed, this comprehensive policy for all use of University space which includes guidelines for:

a. Academic conferences
b. Workshop and institutes
c. Hosting of professional association activities
d. University related and co-sponsored events
e. External groups
f. Fee waivers
g. Distinguishing fund-raisers from rentals
h. Personal events such as weddings, church services, etc.

2. Continue to review and determine the placement of the following programs:

    1. The PA Writing Project
    2. NOAA
    3. School of Music workshops
    4. The WCU Travel Series Program
    5. The Satellite and Education Conference
    6. The Chester County Rockhounds (CCR)
    7. The Mineralogical Society of PA (MSWP)
    8. The Pennsylvania Chapter of Friends of Mineralogy
    9. GLOBE Workshops
    10. Poetry Conference

3. Design and undertake a comprehensive plan to disseminate information concerning policy and procedures to campus constituents and the external market.

4. Compile and recommend solutions to issues related to enforcement of deadlines for scheduling academic classes.

5. Work with the Facilities Division to develop viable alternatives to staffing strategies to provide support for evening and weekend events.

6. Recommend viable solutions to interfacing the Sykes reservation system with current University Room-Booking system.

7. Research and recommend alternatives to current room-booking system,

8. Assist with marketing to promote facility usage.

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| Facility Policy |
| Purpose | Philosophy | Definitions | Fee Assessment |
| Advisory Board Charter | Conference Agreement | Conference Agreement Form | Budget Form |
| Entire Policy |