WEST CHESTER UNIVERSITY
INTERDEPARTMENTAL CONFERENCE BUDGET FORM

Name of Conference/Program:                                                                                                            

INCOME:

Registrations:
# People __________  @ $__________  early registration - full meals $____________
# People __________  @ $__________  early registration - without meals $____________
# People __________  @ $__________  late registration - full meals $____________
# People __________  @ $__________  late registration - without meals $____________

Exhibitors:
# Exhibitors ________@ $________/booth  $____________
Sponsors/Gifts $____________
TOTAL PROJECTED INCOME:  $____________(a)

EXPENSES:
Graphics & Printing
  - Brochure development/printing
   - Handout materials		  $_____________
Grounds  $_____________
Postage  $_____________
AV Equipment  $_____________
Honorariums
(Requires name, SSN# and address of speaker/s)
must be submitted at least 4 weeks prior to event 		 $_____________
Hotel Lodging for Speakers (requires Hotel Order)
  #People _____@ $_______/Night x ______Nights 		 $_____________
Housekeeping (100+ people require staffing at event)  $_____________
Housing
#People _______@ $______Double Occupancy
#People _______@ $______Single Occupancy 		 
 $_____________
 $_____________
Linens (requires APR/PO to order)  $_____________
Logistical Services (requires movement request via email)  $_____________
Maintenance (Electricians, Carpenters, Plumbers)  $_____________
Meals (requires FSA to order)  $_____________
Meals for speakers/guests  $_____________
Motor Pool  $_____________
Public Safety  $_____________
Room Usage  $_____________
Travel Expenses (requires name, SSN# and address of speaker/s)  $_____________
Conference Services Fee  $_____________
TOTAL PROJECTED EXPENSES:  $_____________(b)
PROJECTED PROFIT/LOSS**:
 Total Income (a) minus Total Expenses (b)
 $_____________

Signatory Approval:

Name of Department _________________________________

Chairperson’s Signature/Date___________________________

Dean’s Signature/Date ________________________________

** IF PROGRAM FAILS TO RUN OR RUNS AT A LOSS, THE FOLLOWING ORG __________ WILL BE CHARGED FOR THE TOTAL AMOUNT OF LOSS INCLUDING THE ADMINISTRATIVE SERVICES CONTRACTED FOR**

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