If a student is documented for violating University policy and/or the law, the student will go through the University judicial process. The documentation can be from a residence life staff member (i.e. Resident Assistant), University Police Officer, Borough or Township Police Officer, or other University staff or faculty member. Below is some general information on what a student can expect going through the judicial process. More detailed information can be found in the Student Code of Conduct.
- Documentation processed by Office of Judicial Affairs and Student Assistance or Residence Hall Director (for situations documented by Residence Life Staff only).
- Student receives a Judicial Conference Notice to discuss what happened. This letter will be e-mailed to the student’s WCU e-mail account and a hard copy letter sent to their on campus address or the off campus/home address listed in PeopleSoft. This notice will include:
- what aspects of the Student Code of Conduct the student is charged of violating
- date, time and location of the Judicial Conference
- name and contact information of the hearing officer (University staff member) the student will be meeting with
- a copy of the Referred Student(s) – Rights and Options Guide
- Student meets with the hearing officer to discuss the case. During the judicial conference, the student may waive his or her right to a formal hearing, admit to the charge(s), and receive a sanction from the Hearing Officer. The Hearing Officer will discuss possible sanctions with the student during the meeting.
If the student disagrees with the charge(s), he or she may request a formal judicial hearing so that a broader explanation of the facts and circumstances may occur. If a student chooses to request a formal hearing, the Hearing Officer will review the hearing process.
- Following a student’s Judicial Conference or Judicial Hearing, the student will receive a letter from the Hearing Officer detailing the outcome of the case and any applicable sanctions. This letter will be e-mailed to the student’s WCU e-mail account and a hard copy letter sent to their on campus address or the off campus/home address listed in PeopleSoft. At the bottom of this letter is information about the appeals process and information that a copy of the letter could get sent home to the student’s parents.
**For students who have been cited or arrested off campus, the University Judicial process is separate from the District Court process.