25 University Avenue, Suite 030
West Chester, PA 19383
Monday, Tuesday, Thursday, Friday: 8:00am-4:30pm
Monday, Tuesday, Thursday, Friday: 8:00am-4:00pm
Below is a library of helpful information and commonly used forms available for your use. For your convenience you may fill in these forms electronically, or print, complete, and submit, if required. Please read the instructions carefully and submit with any and all required documentation (when appropriate) to the Financial Aid Office. Each form includes a description of its purpose.
ADP Brochure - Important information : The ADP Brochure provides Financial Aid information and helpful tips to newly accepted students who will be starting Summer 2016 in the Academic Development Program (ADP).
ADP Students Class of 2020: To apply for aid for 2016-2017 please complete the 2016-2017 FAFSA by the March 1st priority deadline. To apply for financial aid for the Summer 2016 ADP Program, ADP Summer Tuition and Fees, you are required to complete the 2015-2016 FAFSA and the Summer 2016 ADP Summer Aid Application.
FAFSA Apply Now: Application used to apply for Federal and State Student Assistance. Priority deadline is February 15th. Must be filed each year. Our Federal code is 003328.
Financial Aid Shopping Sheet : The "Shopping Sheet" is a consumer tool used to notify students about their financial aid package. It is a standardized form that is designed to simplify the information that prospective students receive about costs and financial aid so that they can easily compare institutions and make informed decisions about where to attend school.
Federal Work-Study Request to Transfer Form : Used to request the transfer of a FWS employee to another department. May be initiated by either the student or the supervisor. Must contain both parties' signatures. Transfers are not guaranteed and reassignment is based on the vacancies available at the time of request.
To apply for Federal Work-Study (FWS) - complete your FAFSA AND complete a West Chester University Student Employment Application as early as possible but in compliance with each application's priority deadline.
Students offered federal work study may not hold another on campus job processed by the WCU Payroll office, while participating in the FWS Program.
Eligible students will receive a contract via their WCU email account.
Submission of the application does not guarantee a summer employment position.
Priority Deadline: May 1st.
Federal Work Study Student Employment Handbook : Handbook and guidelines for Students and Supervisors.
Federal Work-Study- Job Descriptions : Search the job descriptions for positions available.
Confidentiality Statement Form : Departments that engage Federal Work Study Students in work that involves confidential and information, documents and materials are required to collect a confidential statement from each of their students. This document should be forwarded to the financial aid office.
Direct Deposit Form : Used to authorize wages earned to be directly deposited into student's bank account.
All students are encouraged to take advantage of this service for the prompt delivery of payment.
1. Print form
2. Fill out the form completely
3. Write "void" on a personal check
4. Take the form & your voided check to the Human Resources/Payroll Office.
Enrollment Change Form - PA Residents : Used to request the PA State grant when West Chester University was not listed as the 1st choice on the FAFSA.
PHEAA PA State Grant Forms at PHEAA.org : Forms made available by the Pennsylvania State Grant Agency such as enrollment change forms, incomplete status notice, special circumstance forms etc.
Summer 2015 PHEAA State Grant Application - Available in the spring at PHEAA.org: Summer state grants are available to those who qualify. Students must be enrolled for two of three summer sessions minimum with a combined credit load of at least six (6) credits. Students may not be eligible for a summer PA grant if more than 50% of the summer enrollment is comprised of distance education courses.
PHEAA State Work Study Program Application and Placement Form at PHEAA.org : The State Work-Study Program (SWSP) provides Pennsylvania students with employment opportunities in high-technology and community-service fields.
TEACH Grant Request Form: This form is used to request a TEACH Grant once the student has been granted formal admission to Teacher Education Program, in one of the eligible programs of study.
Federal Direct Student Loan - Information on Borrowers Limits : Information regarding annual borrowing limits for the FDSL Program.
Federal Nursing Student Loan Fact Sheet : Information regarding Federal Nursing Student Loan.
Federal Perkins Student Loan Fact Sheet : Used to request a Federal Financial Aid Appeal when the student does not comply with SAP requirements.
Student Loan History Worksheet : Use our worksheet to keep track of your Student Loan History.
You must complete the appeal form, meet with an advisor, and then make an appointment with a financial aid counselor to review the request. Please call 610-436-2627 to make an appointment. Your appeal application must be completed, in full, and submitted at your appointment. If the counselor approves the appeal, you will be on financial aid probation for one semester, which means that aid will be reinstated for one (1) pay period/term. Final grades from the appealed semester will be reviewed and a decision concerning aid for the next semester of enrollment will be made by the Financial Aid Office. Any final grade of F, W, AU, Z, or NG in the appealed semester will disqualify the student from receiving aid for the next semester. Appeals that are denied or deferred by the financial aid counselor will be sent to the Financial Aid Appeal Committee for a final decision.
Submission of an appeal does not guarantee reinstatement of canceled federal financial aid. You are responsible for your semester bill until a decision about the appeal is made, as billing deadlines are not adjusted
Counselor appointments for completed appeals should be made by the last day of the add/drop period for fall or spring semesters; summer appeal appointments should be made by the last day of the add/drop day for post session.
Appeals received after the deadline are subject to decline and may be returned to the applicant without committee action.
Fall or Spring submit at least 3 weeks BEFORE the semester begins.
Summer should be submitted 2 weeks BEFORE prior to the start of the summer session.
Appeal To Be An Independent Student Request Form 2016-17 : Parental information is required for students who are not independent according to federal statute. Appeals will be considered after the student has:
1. Had a telephone or in-person appointment with the appropriate Financial Aid Staff and
2. All required documentation of extenuating family circumstances has been provided.
Please do not complete and submit any documents until after your appointment with FA Staff. Please carefully complete Step # 3 of the FAFSA. For added insight please see our FAQs concerning this topic.
The decision of the aid office is final and cannot be appealed.
Unaccompanied/Homeless Youth (UHY) Application Process : Process of Unaccompanied/Homeless Youth (UHY) Application and additional resources.
Unaccompanied/Homeless Youth (UHY) FAQs : FAQs regarding Unaccompanied/Homeless Youth (UHY).
Unaccompanied/Homeless Youth (UHY) Information : Information regarding Unaccompanied/Homeless Youth (UHY).
Unusual Circumstance/Income Reduction Worksheet: Available by Request ONLY
Undergraduate students, with a "zero" EFC need not submit the "U. C." worksheet.
This "U.C." worksheet is used to report both reductions to income after the FAFSA was completed and unusual circumstances that affect your family's ability to contribute money to the cost of your education i.e. high medical expenses, dependent care, unusual debts, etc. For added insight please see our FAQs concerning this topic.
Please contact the FA Office (610) 436-2627 to schedule an appointment (telephone or in-person) with Mr. McIlhenny regarding your situation.
Your Unusual Circumstances request will NOT be processed until federal verification is complete.
Parents or students that submit the "U.C." worksheet will also be selected for "federal verification" and must submit the appropriate verification worksheet with any/all requested materials. Please submit both the verification worksheet and the unusual circumstances/income reduction worksheet together in one packet.
Authorization to Release Information Form : This form may be used to authorize or restrict the release of information pertaining to an individual student's West Chester University records.
Consortium Agreement Form : This form serves as an agreement between the student's Home school and Host school where the student may be earning credits. Also available in the financial aid office.
Financial Aid Notice - FAN : Letter containing the student's financial aid awards.
Most of the forms with a pdf icon () can be filled out electronically using Adobe Reader and then printed. Please note where signatures are required.
SNAP - Supplemental Nutrition Assistance Program Verification Worksheet (Dependent/Independent): To clarify if family members are receiving SNAP benefits.
Selective Service Status Information Letter at SSS.gov : There may be a time when a man declares that he is not registered with the Selective Service System and is applying for federal student assistance such as loans, grants and employment. As such, a Status Information Letter may be required by the financial aid office. For additional information please see link provided.
Veteran's Benefit Request for Certification Form : (Summer 2016 & Academic Year 2016-2017)
This form will along with all other required documents are required for certification of VA Educational Benefits. This form is for the Summer 2016, and the Academic Year 2016-2017. For additional information and assistance please visit the Greg and Sandra Weisenstein Veterans Center located at 624 S. High Street.
Complete and return to the Office of the Financial Aid Office.