25 University Avenue, Suite 030
West Chester, PA 19383
Monday, Tuesday, Thursday, Friday: 8:00am-4:30pm
Monday, Tuesday, Thursday, Friday: 8:00am-4:00pm
Below is a library of helpful information and commonly used forms available for your use. For your convenience you may fill in these forms electronically, or print, complete, and submit, if required. Please read the instructions carefully and submit with any and all required documentation (when appropriate) to the Financial Aid Office. Each form includes a description of its purpose.
ADP Brochure - Important information : The ADP Brochure provides Financial Aid information and helpful tips to newly accepted students who will be starting Summer 2014 in the Academic Development Program (ADP).
ADP Students Class of 2019: To apply for aid for 2015-2016 please complete the 2015-2016 FAFSA by the March 1st priority deadline. To apply for financial aid for the Summer 2015 ADP Program you are required to complete the 2014-2015 FAFSA and the Summer 2015 ADP Summer Aid Application.
2015-2016 Athletic Grant-In-Aid Agreement : NCAA Required form for all athletic awards. Student Athletes can complete, sign and date this form, and return to Dan McIlhenny, firstname.lastname@example.org. This award is contingent on the recipient’s admission to the university and upon agreement to comply with NCAA and University regulations and policies governing a Grant-In-Aid.
FAFSA Apply Now: Application used to apply for Federal and State Student Assistance. Priority deadline is March 1st. Must be filed each year. Our Federal code is 003328.
Financial Aid Shopping Sheet : The "Shopping Sheet" is a consumer tool used to notify students about their financial aid package. It is a standardized form that is designed to simplify the information that prospective students receive about costs and financial aid so that they can easily compare institutions and make informed decisions about where to attend school.
Federal Work-Study Request to Transfer Form : Used to request the transfer of a FWS employee to another department. May be initiated by either the student or the supervisor. Must contain both parties' signatures. Transfers are not guaranteed and reassignment is based on the vacancies available at the time of request.
To apply for Federal Work-Study (FWS) - complete your FAFSA AND complete a West Chester University Student Employment Application as early as possible but in compliance with each application's priority deadline.
Students offered federal work study may not hold another on campus job processed by the WCU Payroll office, while participating in the FWS Program.
Students who are currently employed or who are taking classes over the winter term may be eligible to work on campus. Plese review the information on the application including eligibity requirements. All students who would like to be considered for Federal Work Study are required to have a current FAFSA on file.
Eligible students will receive a contract via their WCU email account.
Submission of the application does not guarantee a summer employment position.
Priority Deadline: May 1st.
Federal Work Study Student Employment Handbook : Handbook and guidelines for Students and Supervisors.
Federal Work-Study- Job Descriptions : Search the job descriptions for positions available.
Confidentiality Statement Form : Departments that engage Federal Work Study Students in work that involves confidential and information, documents and materials are required to collect a confidential statement from each of their students. This document should be forwarded to the financial aid office.
Direct Deposit Form : Used to authorize wages earned to be directly deposited into student's bank account.
All students are encouraged to take advantage of this service for the prompt delivery of payment.
1. Print form
2. Fill out the form completely
3. Write "void" on a personal check
4. Take the form & your voided check to the Human Resources/Payroll Office.
Enrollment Change Form - PA Residents : Used to request the PA State grant when West Chester University was not listed as the 1st choice on the FAFSA.
PHEAA PA State Grant Forms at PHEAA.org : Forms made available by the Pennsylvania State Grant Agency such as enrollment change forms, incomplete status notice, special circumstance forms etc.
Summer 2015 PHEAA State Grant Application - Available in the spring at PHEAA.org: Summer state grants are available to those who qualify. Students must be enrolled for two of three summer sessions minimum with a combined credit load of at least six (6) credits. Students may not be eligible for a summer PA grant if more than 50% of the summer enrollment is comprised of distance education courses.
PHEAA State Work Study Program Application and Placement Form at PHEAA.org : The State Work-Study Program (SWSP) provides Pennsylvania students with employment opportunities in high-technology and community-service fields.
TEACH Grant Request Form: This form is used to request a TEACH Grant once the student has been granted formal admission to Teacher Education Program, in one of the eligible programs of study.
Federal Direct Student Loan - Information on Borrowers Limits : Information regarding annual borrowing limits for the FDSL Program.
Federal Nursing Student Loan Fact Sheet : Information regarding Federal Nursing Student Loan.
Federal Perkins Student Loan Fact Sheet : Used to request a Federal Financial Aid Appeal when the student does not comply with SAP requirements.
The appeal process requires that students meet with their academic advisor and provide a copy of an Academic Recovery Plan/Academic Success Plan. Students granted an APPEAL will be placed on Financial Aid Probation (FAP) and will receive Title IV- Federal Aid for one (1) pay period/term. At the end of the probation period the student's academic progress will be reviewed again. Submission of this application does not guarantee reinstatement of canceled Federal IV financial aid. Students should discuss alternative payment options with the Bursar's office.
Students are encouraged to discuss their concerns and seek guidance and help from the Department of Counseling & Psychological Services and the WCU Health and Wellness Center, where it is appropriate.
Appeals received after the deadline are subject to decline and may be returned to the applicant without committee action.
Fall or Spring submit at least 3 weeks BEFORE the semester begins.
Summer should be submitted 2 weeks BEFORE prior to the start of the summer session.
Appeal To Be An Independent Student Request Form 2014-15 | Appeal To Be An Independent Student Request Form 2015-16 : Parental information is required for students who are not independent according to federal statute. Appeals will be considered after the student has:
1. Had a telephone or in-person appointment with the appropriate Financial Aid Staff and
2. All required documentation of extenuating family circumstances has been provided.
Please do not complete and submit any documents until after your appointment with FA Staff. Please carefully complete Step # 3 of the FAFSA. For added insight please see our FAQs concerning this topic.
The decision of the aid office is final and cannot be appealed.
Unaccompanied/Homeless Youth (UHY) Application Process : Process of Unaccompanied/Homeless Youth (UHY) Application and additional resources.
Unaccompanied/Homeless Youth (UHY) Determination Form : To verify students who have answered "yes" to being an unaccompanied youth who was homeless or at risk of being homeless on the Free Application for Federal Student Aid (FAFSA).
Unaccompanied/Homeless Youth (UHY) FAQs : FAQs regarding Unaccompanied/Homeless Youth (UHY).
Unaccompanied/Homeless Youth (UHY) Information : Information regarding Unaccompanied/Homeless Youth (UHY).
Unusual Circumstance/Income Reduction Worksheet: Available by Request ONLY
Undergraduate students, with a "zero" EFC need not submit the "U. C." worksheet.
This "U.C." worksheet is used to report both reductions to income after the FAFSA was completed and unusual circumstances that affect your family's ability to contribute money to the cost of your education i.e. high medical expenses, dependent care, unusual debts, etc. For added insight please see our FAQs concerning this topic.
Please contact the FA Office (610) 436-2627 to schedule an appointment (telephone or in-person) with Mr. Foultz regarding your situation.
Your Unusual Circumstances request will NOT be processed until federal verification is complete.
Parents or students that submit the "U.C." worksheet will also be selected for "federal verification" and must submit the appropriate verification worksheet with any/all requested materials. Please submit both the verification worksheet and the unusual circumstances/income reduction worksheet together in one packet.
Authorization to Release Information Form : This form may be used to authorize or restrict the release of information pertaining to an individual student's West Chester University records.
Consortium Agreement Form : This form serves as an agreement between the student's Home school and Host school where the student may be earning credits. Also available in the financial aid office.
Financial Aid Notice - FAN : Letter containing the student's financial aid awards.
Most of the forms with a pdf icon () can be filled out electronically using Adobe Reader and then printed. Please note where signatures are required.
1099R at IRS.gov : A form with which an individual reports his or her distributions from Pensions, IRAs, retirement plans, annuities, profit-sharing plans, and/or insurance contracts.
Additional Financial Worksheet
2015-2016 : To clarify additional items reported on the FAFSA used to offset income.
Business Verification Form
2015-2016 : To verify if a business is exempt from the FAFSA asset question.
Child Support Paid Verification Worksheet - Dependent
2015- 2016 : To verify the accuracy of yearly parental child support paid.
Child Support Paid Verification Worksheet- Independent
2015- 2016 : To verify the accuracy of yearly student/spouse child support paid.
Custom Verification Group Worksheet
2015- 2016 : To verify specific students identified by the federal government.
Dependent Verification Worksheet
2015- 2016 : To verify dependent students and their parents.
Expense Breakdown Form
2015-2016 : To verify how expense are being paid with no apparent income.
Independent Verification Worksheet
2015- 2016 : To verify Independent students and spouse if married.
Marital Status Form
2015-2016 : To clarify most current marital status.
Notice to Cancel Federal Verification
2015-2016 : Enrolled students may cancel their verification using this form.
Proof of Dependents Form
2015-2016 : To verify the status of a legal dependent.
Rental or other Property Asset Form
2015-2016 : To verify if property is exempt from the FAFSA asset question.
Tax Return Transcripts (see sample) are free and will take 5 to 10 days to arrive in the mail, or can be downloaded as a pdf document from the IRS website.
Sibling/Spouse/Dependent Enrollment Verification Form
2015-2016 : To clarify if family members are currently enrolled in college.
SNAP - Supplemental Nutrition Assistance Program Verification Worksheet: To clarify if family members are receiving SNAP benefits.
Untaxed Income Worksheet
2015- 2016 : To verify various forms of untaxed income received.
W2 Form - SAMPLE ONLY : A W-2 form is a statement that must be prepared by employers each year for employees, showing the employee's total gross earnings, Social Security earnings, Medicare earnings, and federal and state taxes withheld for the employee. The W-2 form is a multi-part form. We require the FEDERAL copy of the W-2.
Selective Service Status Information Letter at SSS.gov : There may be a time when a man declares that he is not registered with the Selective Service System and is applying for federal student assistance such as loans, grants and employment. As such, a Status Information Letter may be required by the financial aid office. For additional information please see link provided.
Veteran's Benefit Request for Certification Form : (Summer & 2015-2016)
This form will along with all other required documents are required for certification of VA Educational Benefits. This form is for the Summer 2015, and the Academic Year 2015-2016. For additional information and assistance please visit the Veterans Center located at 624 S. High Street.
Complete and return to the Office of the Financial Aid Office.