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Chartfield
Conversion
Explained With our
conversion to the SAP financial system, the configuration of WCU's
chartfields must change to a new format. The data elements we used
in the PeopleSoft financial system - Business Unit, Fund, Department,
Program, Project/Grant - will be merged and modified into new elements
such as the Company
Code, Business
Area, Fund
Center, Cost
Center,
Application of Fund, and
WBS (Work
Breakdown Structure) Element. As much as possible, in our
conversion we have attempted maintain an intuitive link between what was
utilized before in PeopleSoft and the new SAP numbering plan.
The new SAP Cost Center & Fund Center
numbers will be 10 digits in length.
Example
1
The Finance and Business Services Department
PeopleSoft chart field string of Department = 3100, Program = EG,
Project/Grant = 0, will become the SAP Cost Center 7511003100.
| 75 |
11 |
00 |
3100 |
| The
first two digits represent the
Business
Area and will always be 75 as this designates the cost center
as belonging to West Chester University. |
The
next two digits (positions 3 & 4) represent the
Application of Fund and corresponds to the PeopleSoft Program
Code. |
Positions 5 & 6 correspond to the last two digits of the
PeopleSoft department number extension. If the department
number was only four digits, then these two positions are filled
with 00. |
The
last four digits (positions 7 thru 10) correspond to the first four
digits of the PeopleSoft department number. |
Example 2
The Sons of the American Revolution Scholarship PeopleSoft chart field string of Department =
2240-603, Program = RES,
Project/Grant = 0, will become the SAP Cost Center 7539032240.
| 75 |
39 |
03 |
2240 |
| The
first two digits represent the
Business
Area and will always be 75 as this designates the cost center
as belonging to West Chester University. |
The
next two digits (positions 3 & 4) represent the
Application of Fund and corresponds to the PeopleSoft Program
Code. |
Positions 5 & 6 correspond to the last two digits of the
PeopleSoft department number extension. In this example,
since the extension was -603 the "03" is used. |
The
last four digits (positions 7 thru 10) correspond to the first four
digits of the PeopleSoft department number. |
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