Enrolling in the Purchasing Card Program

Department managers may propose employees to become cardholders by contacting the Card Administrator to obtain a Cardholder Enrollment Form or by downloading it from this website (see forms section). In filling out the form, please make sure that all pieces of data on the top section are filled in accurately. The department manager (the person who has authority and responsibility for allocation and expenditures of funds from and within the limits of the unit’s approved budget) must sign the form.

Card applicants then submit the completed Cardholder Enrollment Form to the Card Administrator for review and approval. Following approval, the Card Administrator:

• Notifies applicant of any requests denied or requiring additional information.
• Forwards approved applications to the Contracting Officer for review and approval of delegated purchasing authority.

Cardholders may have multiple accounts established in their name. For example, a single cardholder may have separate card accounts for their general budget and a project or grant. Any applicant who intends to utilize restricted funds for card expenses must also obtain approval by the Restricted Funds office prior to account creation.