Expense Transfer Request

This form should be used for EXPENSE TRANSFERS only. These are actual expenses that have already been posted to a cost center/WBS element and can be located under the “Actuals” column of your ZFM01_EXP SAP report or on the web-based BI reports.

Please ensure that the transfer “From” below includes the cost center(s)/WBS element(s) where the expense currently resides. You must enter at least one (1) "From" cost center or WBS element but you are able to enter up to five (5) cost centers/WBS elements. The transfer “To” should represent the cost center/WBS element you would like to use to pay for the expense.

For example: You purchased an item on your p-card that is intended for student use. However, the p-card expense was posted to your EG cost center. Your transfer request should be FROM your EG cost center, 7511xxxxxx, TO your ES cost center, 7512xxxxxx.

It is highly recommended to include an SAP Reference Document Number within the description text, if applicable. This will provide an audit trail to follow the movement of the expense. If you cannot accommodate all of your text into the 50 characters, please use the “Notes” section at the end of this form to complete your description.

This form cannot be used to request a budget transfer. To request a budget transfer please utilize the budget transfer request form.

If you have any questions on this process please contact Trixia Santiago at 610-436-2334.

Requestor Information: * [indicates required field]

Requestor: *

Requestor Email: * [you will receive a copy of this request]

Requestor Phone: *

FROM:

Cost Center(s) or WBS Element(s) to Transfer the Expense From:
{Minimum of 1, Maximum of 5 Cost Centers / WBS Elements can be utilized per form}

SAP Cost Center or WBS Element which originally incurred the expense:

From Cost Center 1: *{Sorted by last 4 digits}

From WBS Element 1: *

Select the GL Account to which the expense was originally posted:
From Account 1: *

Enter the dollar amount of the expense transfer.
Amount 1: *

Enter a description of the transfer (reason for the request) {maximum of 50 Characters}:
Description 1: *

If required, Choose the Second SAP Cost Center or WBS Element which originally incurred the expense:

From Cost Center 2: {Sorted by last 4 digits}

From WBS Element 2:

Select the GL Account to which the expense was originally posted:
From Account 2:

Enter the dollar amount of the expense transfer.
Amount 2:

Enter a description of the transfer (reason for the request) {maximum of 50 Characters}:
Description 2:

If required, Choose the Third SAP Cost Center or WBS Element which originally incurred the expense:

From Cost Center 3: {Sorted by last 4 digits}

From WBS Element 3:

Select the GL Account to which the expense was originally posted:
From Account 3:

Enter the dollar amount of the expense transfer.
Amount 3:

Enter a description of the transfer (reason for the request) {maximum of 50 Characters}:
Description 3:

If required, Choose the Fourth SAP Cost Center or WBS Element which originally incurred the expense:

From Cost Center 4: {Sorted by last 4 digits}

From WBS Element 4:

Select the GL Account to which the expense was originally posted:
From Account 4:

Enter the dollar amount of the expense transfer.
Amount 4:

Enter a description of the transfer (reason for the request) {maximum of 50 Characters}:
Description 4:

If required, Choose the Fifth SAP Cost Center or WBS Element which originally incurred the expense:

From Cost Center 5: {Sorted by last 4 digits}

From WBS Element 5:

Select the GL Account to which the expense was originally posted:
From Account 5:

Enter the dollar amount of the expense transfer.
Amount 5:

Enter a description of the transfer (reason for the request) {maximum of 50 Characters}:
Description 5:

TO:

Cost Center or WBS Element to Transfer the Expense To>:
{Only one (1) TO Cost Center / WBS Element can be utilized per form}

To Cost Center: * {Sorted by last 4 digits}

To WBS Element: *

Select the Account to which the expense should be posted:
To Account: *

Enter the dollar amount of the expense transfer.
Amount To: *

Enter a description of the transfer (reason for the request) {maximum of 50 Characters}:
Description To: *

Enter the WCU email addresses (ex.= xxxxxxxx@wcupa.edu) of the cost center managers and any other person you would like to receive a copy of this request. Multiple addresses can be entered if they are separated by a semicolon (;) - ex: jdoe@wcupa.edu;jsmith@wcupa.edu;bhall@wcupa.edu. Please do not enter any spaces between addresses. You must enter at least one address.

Email CC: *

Enter any additional information you wish to communicate to us about the transfer.

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