Pennsylvania State System of Higher Education

Employee Travel Expense Reimbursement Rates

Board of Governors’ Policy 1986-07-A, Travel Expense Regulations, requires that the chancellor establish the rates of reimbursement to employees for expenditures incurred in the course of official travel. To simplify the process by which the rates are established, the State System has adopted the U. S. General Services Administration’s (GSA) domestic per diem rates (CONUS rates) and Privately Owned Vehicle reimbursement rates.

Updated rates may be viewed by visiting the Travel Expense section of the State System of Higher Education website.

Please note that GSA refers to subsistence rates as meals and incidental expenses (M&IE). The incidental expenses are intended to cover fees and tips for persons who provide services.

Unless otherwise notified, State System entities should automatically adopt the new rates that are established by GSA, which, at a minimum, change annually on October 1. The Administration and Finance division will notify you when the rates are changed and will update the State System’s website at http://www.passhe.edu/content/?/office/finance/accounting/rates. The rates also may be accessed through the GSA website at http://www.gsa.gov.