College of Education
West Chester University
251 Francis Harvey Green Library
West Chester University
West Chester, PA, 19383
The State of Pennsylvania requires that all persons who interact with students in schools must have the following clearances for their field courses:
TB Test must be within 3 months prior to the first field class.
EGP Majors ONLY:
Repeat TB test every 2 years
No retest is needed until applying for student teaching except in rare cases
The test can be administered by your doctor or Student Health Services, Wayne Hall, 2nd floor on specified dates or by appointment – check with Student Health Services, (610) 436–2509, for that information. Cost: $30 with RAMeCard or Check.
TB Testing can also be obtained at The Occupational Health Center, 915 Old Fern Hill Road, Building A, Suite 3, West Chester, PA 19380, (610) 738–2450, no appointment necessary. Minimum 30 minute wait. Hours: 7:30 – 5:00. Cost: $21 cash or check. No testing on Thursdays. Many drug store clinics will also administer the test.
You can use the attached form to report the results of your TB test or a letter from your doctor including the date the test was read and the test results. Note your immunization record is not acceptable as proof of the test.
Note: Some school districts hosting early field students and student teachers want to see a TB Report issued within the year they begin their school district assignment. School district requirements take precedence over University policy. Never retest until one year after the "date read" of previous TB reports.
PA Criminal Record Check This clearance is mandatory for all field experience students and student teachers. This clearance is good for ONE YEAR from the date of issue. Cost is $10. This clearance can easily be completed online at https://epatch.state.pa.us/ and paid with a credit card. Make sure you print the certificate and not just the receipt! You also can apply by mailing the form found at: : http://www.dpw.state.pa.us/Resources/Documents/Pdf/FillInForms/statepolice-bkgd.pdf
Students must maintain current documents and renew clearances before they expire!
Child Abuse This clearance is mandatory for all field experience students and student teachers. This clearance is good for ONE YEAR from the date of issue. NOTE: The processing time for this clearance can be up to 6 weeks. If you are enrolled in a fall field course, and have not applied for this clearance, it can be processed while you wait in Harrisburg. Cost is a $10 money order payable to Department of Public Welfare. Clearance requests and money order must be mailed to the Department of Public Welfare. MAKE A COPY of your money order and request form. The request form can be found at: http://www.dpw.state.pa.us/cs/groups/webcontent/documents/form/s_001762.pdfYou may call
717-783-6211, to check on your application. The office is open 9-11 a.m. and 1-4 p.m..
Employed teachers are approved for one semester only when clearances are submitted from the school district’s Human Resources Department with a letter on letterhead stating that the field work will be done in the school district of employment. If the field work is going to be completed outside of the school district the clearances must be current, i.e., within one year from the date of issue. For additional semesters, employed teachers can submit this form indicating his or her intentions on field work and clearances.
Follow these instructions, if you are not able to get to an FBI scanning station in PA.
At present, we are only scanning clearances for candidates enrolled in educator preparation programs.
Keep the originals of your clearances accessible. You may be asked at any time by staff in schools and school districts to produce original clearances.
University policy (here) allows for candidates to be removed from field courses if they have not provided clearances for scanning and examination before the beginning of the fourth day of the fall or spring semester. Please be sure to get your clearances scanned before the fourth day of the fall or spring semester in which you will complete a field experience, practicum, or internship, or you will be dropped from the course.
In the event you have arrests or convictions on any clearance document, you are required to make an appointment with the Associate Dean for Curriculum and Accreditation in the College of Education to discuss university policy concerning continuation in teacher education and take steps to be cleared for field experiences. You should not report to any field experience site without clearance.